Administrative Specialist

hace 7 días


San José, Costa Rica ARB Call Facilities A tiempo completo

Supporting small moves/office renovations and miscellaneous administration.
- Maintain database on soft services such as office, pantry and housekeeping supplies inventory, monitoring and timely requests on re-stocking
- Assist with detailed floor inspections on a routine basis.
- Provide clerical and administrative support to fellow members of the organization
- Support during client visit
- Ensure the facility meets health and safety requirements and that equipment complies with legislation and company standards
- Handles contractor and ensure to maintain office equipment ; create 52 weeks calendar of maintenance
- Ensure cleanliness of office premises
- Manage meeting room reservations
- Control energy saving and lower utilities consumption, account for charges involving repairs and maintenance
- Assist and coordinate with site engagement activities
- Deal with employee request regarding facilities and admin services
- Issuance of ID, Locker, Headset, and securing clearance of employees
- Create health and safety awareness among employees
- Monitor and sign DTR of contractors (HK, Security etc)
- Update internal contact information and emergency details
- Arrange emergency evacuation drill

**Qualifications**:

- Good interpersonal skills
- With at least 1 year of work experience in Admin
- Customer-service oriented
- Proficiency in using computers and software
- Amenable to work onsite in a shifting schedule and during holidays.

**APPLICATION PROCESS**:

- Please provide us your LinkedIn and/or Skype Account
- Interview will be in English

**Job Types**: Full-time, Permanent



  • San José, San José, Costa Rica Crg Solutions A tiempo completo

    About the Role:We are seeking a highly skilled Administrative Support Specialist to join our team at Crg Solutions. As an Administrative Support Specialist, you will provide administrative support to senior firm leadership, ensuring seamless execution of daily operations.Key Responsibilities:Manage calendars for internal and external meetings, scheduling...


  • San José, San José, Costa Rica Kingstown Consulting A tiempo completo

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Kingstown Consulting.Key ResponsibilitiesPurchasing Management: Proactively manage purchasing procedures, including requirements analysis, purchase orders, and receipt of materials. Ensure optimal inventory levels and avoid excess...


  • San José, San José, Costa Rica Lonza A tiempo completo

    At Lonza, we strive to achieve our business results with integrity and respect for our people and the environment. As an Administrative Support Specialist, you will play a vital role in supporting our GBSO Facilities & Local Sourcing Manager in various administrative tasks, vendor relations, customer service, and budget management.Key responsibilities...


  • San José, San José, Costa Rica Mastercard A tiempo completo

    Job Summary:We are seeking a highly skilled Administrative Support Specialist to join our team. This is an exciting opportunity to support day-to-day department operations and contribute to the success of Mastercard.Key Responsibilities:Administrative Support: Provide general administrative duties, including phone coverage, scheduling meetings, travel...


  • San Francisco, Heredia, Costa Rica Sgf Global A tiempo completo

    Job OverviewSgf Global is seeking a highly motivated and detail-oriented Administrative Support Specialist to assist with administrative tasks, manage calendars, and coordinate team meetings.Coordinate travel arrangements and book flights, hotels, and rental cars as needed.Manage calendars and schedule appointments, meetings, and events.Provide...


  • San Francisco, Heredia, Costa Rica Kyndryl Costa Rica, Sociedad De Responsabilidad Limitada A tiempo completo

    We are looking for an exceptional Administrative Support Specialist to join our team at Kyndryl Costa Rica, Sociedad de Responsabilidad Limitada. This is a full-time, regular position with no travel required.The estimated salary for this role is $60,000 - $80,000 per year, depending on experience.About UsKyndryl Costa Rica, Sociedad de Responsabilidad...


  • San José, San José, Costa Rica Teleperformance Costa Rica A tiempo completo

    We are seeking a detail-oriented and analytical Administrative Specialist to join our team. This role involves reviewing and classifying sensitive content, escalating timely concerns to line managers, and maintaining the highest level of integrity in our social network.**Responsibilities**: Our ideal candidate will possess strong communication skills,...


  • San Francisco, Heredia, Costa Rica Experian A tiempo completo

    About the Role: We are seeking an experienced Administrative Support Specialist to join our team at Experian. The successful candidate will be responsible for providing administrative support to our office operations, ensuring seamless day-to-day activities and contributing to a positive working environment.Key Responsibilities:Provide administrative support...


  • San Francisco, Heredia, Costa Rica Baxter A tiempo completo

    Baxter, a leading global healthcare company, offers an exciting opportunity for an experienced Channel Operations, Sr. Analyst to join its administrative team in Heredia, Costa Rica.This is a role where you can make a meaningful difference in the lives of patients worldwide by driving operational excellence and contributing to the success of our team.The...


  • San José, San José, Costa Rica Sherwood Design Engineers A tiempo completo

    **Administrative Support Specialist Opportunity**Sherwood Design Engineers is a civil and environmental engineering firm committed to investing in and embracing people, communities, and the environment.We are seeking an individual to provide general office support and handle administrative duties. This role requires the ability to work productively as a...


  • San Francisco, Heredia, Costa Rica Experian A tiempo completo

    Experian is a global information services company unlocking the power of data to create opportunities for consumers, businesses, and society. As an Office Support and Facilities Assistant, you will play a key role in supporting our teams.We are looking for a highly skilled Administrative Support Specialist to join our team. The successful candidate will have...


  • San José, San José, Costa Rica Atlas Assistants A tiempo completo

    We are committed to fostering a dynamic environment that encourages growth and development of skilled assistants at Atlas Assistants.**About the Role**As a Senior Administrative Support Specialist, you will work closely with entrepreneurs and business owners, assisting them in staying organized and prioritized. This will enable them to concentrate on...


  • San José, San José, Costa Rica World Vision International A tiempo completo

    Job Description:We are seeking an experienced Administrative Support Specialist to join our team as an Employee Experience Administrator.This role will provide quality customer service to World Vision staff, resolve HR issues, and support administrative duties for local office branches.Key Responsibilities:Provide day-to-day administrative support for HR...


  • San José, San José, Costa Rica Tek Experts A tiempo completo

    Overview:We're looking for a skilled Administrative Support Specialist to provide high-level support to our staff and leadership. This role will involve assisting with payroll, recruiting, scheduling, and managing workflow while maintaining exceptional customer service standards.Tek Experts is a leading tech services and support company focused on delivering...


  • San Francisco, Heredia, Costa Rica Cencora A tiempo completo

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team as an Accounts Payable Specialist. In this role, you will be responsible for performing daily accounts payable activities, ensuring the timely and accurate payment of invoices.Key Responsibilities:Organize and maintain electronic files related to accounts payable;Process...


  • San José, San José, Costa Rica Msd A tiempo completo

    This role provides executive-level administrative and operational support to the GDO LATAM Regional Head and other stakeholders from Global Data Management Team Local and regional on operational activities, administrative tasks, logistic support, meeting management, and interaction with internal and external stakeholders for business purposes (HR, Talent...


  • San Francisco, Heredia, Costa Rica Servicenow A tiempo completo

    At ServiceNow, our mission is to empower employees to make a meaningful impact. As an experienced Administrative Support Specialist, you will be part of an ambitious team of change makers who drive innovation and excellence in everything we do.We serve over 7,700 customers worldwide, including approximately 85% of the Fortune 500 companies. We are proud to...


  • San Francisco, Heredia, Costa Rica Ibm A tiempo completo

    Company OverviewAt IBM, we're not just building a company - we're building the future. Our diverse team of experts is driven by a passion for innovation and a commitment to making a positive impact on the world.We're a catalyst for progress, embracing challenges with confidence and creativity. Our culture values courage, curiosity, and collaboration,...


  • San José, San José, Costa Rica Pfizer A tiempo completo

    Pfizer is seeking an Administrative Operations Specialist to provide exceptional support to our Field Medical Colleagues. As a key member of our team, you will be responsible for calendar management, travel and expense reports, and meeting coordination. Your expertise in scheduling and coordinating team meetings, 1:1's, and department meetings will be...


  • San Francisco, Heredia, Costa Rica Experian A tiempo completo

    Join Experian, the world's leading global information services company, as an HR Administrative Support Specialist.We empower consumers and our clients to manage their data with confidence. Our team of 22,000 people operates across 44 countries, investing in new technologies, talented individuals, and innovation to help all our clients maximize every...