Executive Support Specialist
hace 4 días
Company Overview
InVitro Capital is a venture studio focused on building and scaling AI-driven B2B SaaS companies. We partner with entrepreneurs to launch high-growth startups, providing funding, strategic guidance, and operational expertise to drive innovation and market leadership.
Job DescriptionWe are looking for a highly organized and proactive Executive Assistant to support our CEO. This role is perfect for someone who thrives in fast-paced environments, enjoys multitasking, and stays calm under pressure. You don't need prior experience as an Executive Assistant to a CEO, but you should have experience in an administrative, coordination, or operational role where you managed schedules, handled communications, or supported leadership.
Key Responsibilities- Calendar Management: Strategically manage the CEO's schedule, balancing priorities, anticipating conflicts, and ensuring smooth coordination.
- Travel Coordination: Organize and book domestic/international travel, including flights, accommodations, transportation, and itineraries.
- Expense Tracking: Manage and reconcile the CEO's expenses, ensuring timely and accurate reporting.
- Communication Liaison: Act as the CEO's point of contact—screening and prioritizing emails, messages, and requests, and ensuring follow-ups happen.
- File & Document Organization: Maintain accurate, secure, and easily accessible documentation.
- A multitasker who can manage multiple responsibilities without feeling overwhelmed.
- A highly organized individual with strong attention to detail.
- A clear communicator who can interact professionally at all levels.
- A happy, positive person who doesn't panic when things don't go according to plan.
- Tech-savvy and comfortable using scheduling, communication, and productivity tools.
You will work on cutting-edge AI and B2B technologies, helping build and grow successful startups, working with some of the best minds in the industry, and being part of a supportive and collaborative work environment with competitive compensation.
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