Global Events Coordinator
hace 1 semana
Event Planning and Coordination
The Global Events Coordinator will be responsible for planning and executing executive-level global events for the World Vision Partnership. This includes coordinating efforts to ensure excellence in event preparation and execution for both in-person and virtual participants.
Key Responsibilities:
- Strategize and project manage identified global internal events for the World Vision Partnership.
- Work in close collaboration with executive sponsors and key stakeholders to ensure event goals are fully mapped, budgeted, and managed.
- Participate in the selection of external suppliers and vendors in line with World Vision procurement policies.
- Coordinate and negotiate with external suppliers and vendors to secure quality and value services related to event delivery.
- Liaise with relevant World Vision functions, offices, and stakeholders to ensure commitments and expectations are understood and met promptly.
- Assemble and facilitate support to staff and contributors to coordinate deliverables per event plan.
- Lead and coordinate update and milestone meetings with key stakeholders.
- Liaise with the Virtual Experience team on live streaming integration.
- Ensure adequate preparation and testing with key roles such as MCs, speakers, interpreters, etc.
- Proactively manage risks and issues, escalating as required.
- Coordinate administrative, logistical, travel, and hospitality support for global internal events.
- Enhance future events by providing comprehensive post-event analysis and feedback.
Event Communication:
- Collaborate with key internal partners to identify target audiences, develop mailing lists, send invitations, and track/manage engagement.
- Identify and utilize up-to-date event planning technology.
- Liaise with World Vision IT services to ensure the event website and secure delegate event app.
- Manage registration and content for event digital platforms.
- Advise and engage World Vision leadership with executive updates on event progress and updates.
- Liaise with World Vision brand specialists to ensure alignment with global brand guidance.
Requirements:
- Seven years of relevant work experience in global event coordination.
- Strong understanding of digital communications technology and its potential.
- Experience with planning and running virtual, in-person, and hybrid event organization tools.
- Demonstrated proficiency in Zoom, MS Teams, and other event and meeting platforms.
- Strong project management skills, and well-developed organizational and time management skills.
- Strong attention to detail and follow-through.
- Experience dealing well and calmly under pressure and being proactive.
- Experience balancing multiple time-sensitive tasks simultaneously while prioritizing them appropriately.
- Highly relational.
- Strong emotional intelligence with advanced interpersonal skills and the ability to communicate and collaborate effectively and diplomatically with board members, executives, staff, vendors, and consultants.
About World Vision Perú:
World Vision Perú is a leading humanitarian organization that works to help the most vulnerable children overcome poverty and experience fullness of life.
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