Global Events Coordinator

hace 1 semana


San José, San José, Costa Rica World Vision Perú A tiempo completo

Event Planning and Coordination

The Global Events Coordinator will be responsible for planning and executing executive-level global events for the World Vision Partnership. This includes coordinating efforts to ensure excellence in event preparation and execution for both in-person and virtual participants.

Key Responsibilities:

  • Strategize and project manage identified global internal events for the World Vision Partnership.
  • Work in close collaboration with executive sponsors and key stakeholders to ensure event goals are fully mapped, budgeted, and managed.
  • Participate in the selection of external suppliers and vendors in line with World Vision procurement policies.
  • Coordinate and negotiate with external suppliers and vendors to secure quality and value services related to event delivery.
  • Liaise with relevant World Vision functions, offices, and stakeholders to ensure commitments and expectations are understood and met promptly.
  • Assemble and facilitate support to staff and contributors to coordinate deliverables per event plan.
  • Lead and coordinate update and milestone meetings with key stakeholders.
  • Liaise with the Virtual Experience team on live streaming integration.
  • Ensure adequate preparation and testing with key roles such as MCs, speakers, interpreters, etc.
  • Proactively manage risks and issues, escalating as required.
  • Coordinate administrative, logistical, travel, and hospitality support for global internal events.
  • Enhance future events by providing comprehensive post-event analysis and feedback.

Event Communication:

  • Collaborate with key internal partners to identify target audiences, develop mailing lists, send invitations, and track/manage engagement.
  • Identify and utilize up-to-date event planning technology.
  • Liaise with World Vision IT services to ensure the event website and secure delegate event app.
  • Manage registration and content for event digital platforms.
  • Advise and engage World Vision leadership with executive updates on event progress and updates.
  • Liaise with World Vision brand specialists to ensure alignment with global brand guidance.

Requirements:

  • Seven years of relevant work experience in global event coordination.
  • Strong understanding of digital communications technology and its potential.
  • Experience with planning and running virtual, in-person, and hybrid event organization tools.
  • Demonstrated proficiency in Zoom, MS Teams, and other event and meeting platforms.
  • Strong project management skills, and well-developed organizational and time management skills.
  • Strong attention to detail and follow-through.
  • Experience dealing well and calmly under pressure and being proactive.
  • Experience balancing multiple time-sensitive tasks simultaneously while prioritizing them appropriately.
  • Highly relational.
  • Strong emotional intelligence with advanced interpersonal skills and the ability to communicate and collaborate effectively and diplomatically with board members, executives, staff, vendors, and consultants.

About World Vision Perú:

World Vision Perú is a leading humanitarian organization that works to help the most vulnerable children overcome poverty and experience fullness of life.



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