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CME Meeting Services Support Assoc. Specialist
hace 3 meses
Job Description
The Global Meeting Services Support Analyst is responsible for supporting the global congress financial process from payment via corporate card or purchase to meeting reconciliation as well as the meetings closeout process. Expense reconciliation includes responsibility for expense reports and Payment Portal Requests (PPR). Meeting reconciliation includes verification of charges, completion of finance templates and submission to Finance. Primary responsibilities for this role include, but are not limited to, the following:Support the creation of expense reports on behalf of the Travel Meetings, Cards & fleet Regional leads and submit backup documentation per internal guidelinesAudit of Corporate Card statement to ensure all charges on the statement are accurateReconcile (for expense reports) Corporate Card statements with charges appearing in Concur SystemReconcile invoices/statements prior to expense report/Payment Portal Requests preparation and submissionValidate required receipts for expense report are available/attachedRequest any missing receipts/invoices from Meeting Planning Agency (MPA)Ensure submission of expense reports/Payment Portal Requests are done timely to avoid late paymentsSupport the congress reconciliation process by checking files received from Meeting Planning Agency, populating cost allocation template and journal entry template and submitting to FinanceUtilize Company's SAP system for expense report creation and shopping cart/purchase order creation and payment portal requests.PO Creation in Ariba/COMET and monitoring over the workflowDemonstrate professionalism, meticulousness, and attention to detail in dealing with colleagues, internal clients, and suppliersEnsures compliance with data privacy & internal policiesReview, validate, and update all relevant Work instructions (WI) to reflect current practice- Identifies areas for data quality improvements and helps to resolve data quality problems by providing support through the appropriate choice of error detection and correction, process control and improvement, or process design strategies collaborating with the Manager/Sr. Specialist to meet customer requirements while adhering to published data standards
Current Employees apply HERE
Current Contingent Workers apply HERE
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status:
RegularRelocation:
VISA Sponsorship:
Travel Requirements:
Flexible Work Arrangements:
HybridShift:
Valid Driving License:
Hazardous Material(s):
Job Posting End Date:
08/19/2024*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
Job Posting End Date:08/19/2024
A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
Requisition ID:R304880
