Corporate Office Support Specialist

hace 2 días

San Francisco, Heredia, Costa Rica Straumann Group A tiempo completo
Job Summary

We are seeking a highly skilled and experienced Corporate Office Support Specialist to join our team at Straumann Group. The successful candidate will provide administrative support to the NAM Executives and Shared Services Director, ensuring seamless day-to-day operations.

Main Responsibilities:

  • Screens incoming calls and correspondence as needed.
  • Manages and submits all travel expenses.
  • Arranges internal and offsite meetings, including coordinating conference lines, catering, supplies, hotel, transportation, and air travel.
  • Performs special projects as assigned, collaborating with various staff and departments.
  • Provides back-up support to the Administrative Support Group by assisting Lead Team members when other Assistants are out of the office.
  • Assists in maintaining calendar, scheduling appointments and meetings, and arranging travel.
  • Attends various department meetings and travels to offsite meetings when necessary.
  • Handles and maintains confidential information.
  • Performs regular day-to-day office duties.

Physical Requirements:

  • May sit for extended periods.
  • Utilizes dexterity abilities to perform typing, operate a computer, and other office equipment.
  • Spends significant time reading both on paper and on a computer.

Work Environment:

The position is based in a general office environment with a quiet to moderate noise level.

Requirements:

  • Associate degree in business or secretarial science desirable but not required.
  • +3 years of experience in an administration position in a corporate setting.
  • Excellent skills with MS Word, Excel, PowerPoint, and Notes.
  • Fluent in English.

Preferred Qualifications:

  • Excellent Microsoft Office skills, including Word, Excel, and PowerPoint.
  • Takes an active role in helping to foster a team-oriented culture.
  • Ability to work with multiple internal and external customers and determine priorities.
  • Detail-oriented with a strong focus on accuracy, quality, and timeliness while handling multiple tasks.
  • Strong organization skills with developed processes.
  • Self-motivated with demonstrated ability to take on tasks or projects without being asked.
  • Good written/oral skills.
  • Strong professional judgment/critical thinking.
  • Creative; solution-oriented.
  • Ability to effectively work and communicate with people at all levels in the organization and in all departments.

Salary: $55,000 - $65,000 per annum (based on location and experience).

Benefits:

  • Full-time employment.
  • Alternative locations: Costa Rica (Heredia).
  • Travel percentage: 0%.

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