Administrative Support Specialist

hace 2 semanas


San Francisco, Heredia, Costa Rica Recluta TH A tiempo completo
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide high-level administrative support to ensure the efficient operation of our office. This role includes managing schedules, organizing meetings, handling correspondence, and assisting in various office duties.

Key Responsibilities:
  • Maintain office supplies inventory and manage office equipment to ensure a tidy and functional work environment.
  • Coordinate and manage appointments, meetings, and conference calls, prioritizing meetings based on importance.
  • Handle incoming and outgoing communications, including emails, phone calls, and letters, and draft and proofread documents, reports, and presentations.
  • Organize and maintain files, records, and other important documents, and prepare and distribute meeting minutes and agendas.
  • Provide administrative support to executives, including travel arrangements, expense reports, and personal assistance as needed.
  • Accurately input and update information in databases and software systems.
  • Greet and assist visitors, manage incoming calls, and respond to inquiries in a professional manner.
  • Assist in organizing company events, meetings, and conferences, including logistics and catering arrangements.
Qualifications:
  • Education: High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Experience: 2+ years of experience in an administrative role.


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