Front Desk and Administrative Associate

hace 3 días


San Francisco, Heredia, Costa Rica Auxis A tiempo completo

Company Overview:

Auxis is a leading provider of expert services and innovative solutions, dedicated to delivering exceptional results for our clients.

Job Title:

Front Desk and Administrative Associate

Description:

We are seeking a highly organized and detail-oriented Front Desk and Administrative Associate to join our team at Auxis. As the first point of contact for our visitors, you will play a critical role in ensuring a positive impression of our company.

Responsibilities:

  • Welcome and assist visitors, answering inquiries and resolving issues
  • Schedule appointments and meetings with colleagues and external partners
  • Prepare and disseminate regular reports on office operations and supplies
  • Source and procure office materials and equipment
  • Coordinate travel and accommodation arrangements
  • Process and reconcile expense reports
  • Provide administrative support to the team, ensuring efficient day-to-day operations
  • Manage access control and deactivation processes
  • Participate in onboarding procedures and ensure a smooth transition for new employees
  • Ensure the repair and maintenance of office equipment
  • Generate invoices and quotes as required
  • Support Auxis Peak events by quoting and ordering products
  • Monitor and regulate visitor, vendor, and employee access and registration processes

Requirements:

  • English-Spanish language proficiency (B2 level in English)
  • High School Diploma or Technical Degree
  • Expertise in MS Office tools
  • Excellent customer service skills, honesty, and strong values
  • Able to multitask, prioritize tasks, and meet deadlines
  • Able to communicate effectively with colleagues, management, and external partners
  • Strong analytical and problem-solving skills
  • Able to work collaboratively with staff at all levels
  • Initiative to follow up on pending issues and organize assigned work
  • Able to handle sensitive information with discretion


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