Front Desk and Administrative Associate
hace 3 días
Company Overview:
Auxis is a leading provider of expert services and innovative solutions, dedicated to delivering exceptional results for our clients.
Job Title:
Front Desk and Administrative Associate
Description:
We are seeking a highly organized and detail-oriented Front Desk and Administrative Associate to join our team at Auxis. As the first point of contact for our visitors, you will play a critical role in ensuring a positive impression of our company.
Responsibilities:
- Welcome and assist visitors, answering inquiries and resolving issues
- Schedule appointments and meetings with colleagues and external partners
- Prepare and disseminate regular reports on office operations and supplies
- Source and procure office materials and equipment
- Coordinate travel and accommodation arrangements
- Process and reconcile expense reports
- Provide administrative support to the team, ensuring efficient day-to-day operations
- Manage access control and deactivation processes
- Participate in onboarding procedures and ensure a smooth transition for new employees
- Ensure the repair and maintenance of office equipment
- Generate invoices and quotes as required
- Support Auxis Peak events by quoting and ordering products
- Monitor and regulate visitor, vendor, and employee access and registration processes
Requirements:
- English-Spanish language proficiency (B2 level in English)
- High School Diploma or Technical Degree
- Expertise in MS Office tools
- Excellent customer service skills, honesty, and strong values
- Able to multitask, prioritize tasks, and meet deadlines
- Able to communicate effectively with colleagues, management, and external partners
- Strong analytical and problem-solving skills
- Able to work collaboratively with staff at all levels
- Initiative to follow up on pending issues and organize assigned work
- Able to handle sensitive information with discretion
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