Executive Office Assistant

hace 3 días


San Francisco, Heredia, Costa Rica Moody'S Investors Service A tiempo completo
About Moody's Investors Service

We empower organizations to make better decisions by providing comprehensive risk assessment solutions.

Job Description: Sr. Administrative Assistant

This role provides vital support to our senior leadership team, encompassing a broad range of administrative duties, from day-to-day tasks to strategic initiatives.

  • Assist senior executives with tasks, maintain accurate records, and provide backup as needed.
  • Support department-wide activities, including onboarding new members and facilitating group-wide initiatives.
  • Act as a resource for executives and their direct reports, providing guidance and expertise when required.

As a key member of our team, you will be responsible for delivering exceptional customer service, maintaining confidentiality, and upholding the highest standards of professionalism.

Key Responsibilities:

Core Responsibilities:

  • Process meeting requests, setting up virtual and in-person appointments, reserving conference rooms, and requesting security passes for guests.
  • Arrange all travel for managers, taking care to be mindful of timeframes and working to ensure the most economical options are taken advantage of.
  • Preparation of T&E reports for each team member supported, ensuring that company policies are followed and that relevant information is included.
  • Revision and submission of Accounts Payable vouchers, ensuring that proper accounts are used, amounts are correct, and that proper and organized documentation is provided to support the voucher.

Additional Responsibilities:

  • Prompt and accurate preparation of various correspondence.
  • Liaise with Technology, Building Services, and others to ensure the group's needs are met.
  • Learning SharePoint and our intranet system (MINT) to maintain teams' internal communications platforms.

Requirements:

  • 3-5 years of related experience working in a corporate environment.
  • Comfortable working with C Suite Executives.
  • Strong proven solid understanding of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Familiarity with SharePoint as a team communication tool is a bonus.


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