Senior Executive Administrative Assistant To The

hace 6 horas

Heredia, Costa Rica Equifax A tiempo completo

Equifax is where you can power your possible.
If you want to achieve your true potential, chart new paths, develop new skills, collaborate with bright minds, and make a meaningful impact, we want to hear from you.
The Sr Executive Administrative Assistant functions as a personal assistant to the GSS SVP & Site Leader and manages a wide array of advanced administrative and executive level support-related tasks including but not limited to managing the agenda and events of the executive, coordinating the execution of events and managing the budget of the office.
The incumbent should be able to work independently within established guidelines and will make independent decisions regarding planning, organizing, and scheduling work.
The person in this role will collaborate closely with leaders and lead/coach junior admins to provide support on calendar management, meeting agendas, global travel coordination, communications, expense report/mgmt, office support, purchase/requisition process, basic finance-related tasks, multi-site events (town halls, trainings, customer visits, etc) amongst other things.
**What you'll do**:

- Support the GSS SVP & Site Leader to manage the variety of responsibilities and appointments in terms of content, political/strategic framework, background information, and business relevance.
- Manage the GSS SVP & Site Leader calendar
- Coordinate domestic and international travel as required and
- Prepare and submit expense reports on behalf of the executive in a timely manner
- Manages highly sensitive and confidential execution information, analyzing, summarizing, and channeling it appropriately, ensuring appropriate actions and communication to the relevant stakeholders.
- Organize meetings and meetings content, prepare and distribute meeting minutes and provide follow-up.
This includes the weekly meetings of the local Leadership Team.
- Organize the production and execution of recurrent business meetings and off-cycle events, This includes town halls, employee recognition, conference calls, virtual events, webinars, international conferences, customer/corporate visit agendas as well as attendance of offsite conferences.
- Proactively develops and prepares high-level strategic presentations, and communications including speeches, keynotes, memos, reports, decision briefings, and background information.
- Support multiple projects simultaneously, tracking key deliverables and milestones.
- Play role of key contact for T&E stakeholders (corporate T&E) and providers (CWT, Delta, etc)
- Build and maintain strategic relationships with peer executive assistants located in Corporate, Regional, and International locations.
Liaise with them to organize relevant meetings/events with executives across the organization.
- Create purchase orders and process invoices related to activities sponsored by the executive.
- Manage utilization of the executive areas (rooms and pantries) and ensure the spaces are properly organized to host meetings.
This includes coordinating support staff and food and beverage services and inventories.
- Lead/Coach Junior admins in support of leaders and administrative duties in both sites (Heredia/La Sabana)
- May provide support to other executives from the leadership team

**What experience you need**:

- 7+ years of high-level, complex executive administration work experience at senior level and high-tech industries.
Supporting a senior-level executive in a corporate setting is preferred.
- University degree in any Business Administration, Communications, or Organizational related field is desirable.
- Languages: High proficiency in Spanish and English language is a must.
Advanced level (Written and Verbal).
**What could set you apart**
- Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment with little direct supervision
- A self-starter with strong organizational, project management, and problem-solving skills.
- Ability to communicate and orient multicultural groups of people at different levels of education or knowledge.
Must be able to work with individuals at all levels of the organization
- Passionate about planning and executing large meetings and events.
- Skilled in scheduling international travel, global meetings, and appointments.
- Positive and personable with strong interpersonal skills and an upbeat, "can do" attitude
- Exceptional interpersonal skills with a friendly and professional demeanor.
- Ability to motivate and persuade others to meet their work and company objectives/values.
- Team player and self-motivated.
Drive and tenacity, deliver on expectations.
- Proficiency in collaboration and delegation of duties.
- Possess clear and assertive communication skills and a passion to help team members and clients.
Excellent presentation techniques.
- High degree of emotional intelligence, with a passion for inclusion and equality
- Discretion, diplomacy, and excellent

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