Executive Administrative Coordinator

hace 2 días


San José, San José, Costa Rica Moody'S A tiempo completo

About Us

Moody's is an international leader in providing exceptional Shared Services. Our workplace culture supports our mission to be the Agency of Choice for our customers, employees, and future employees. We focus on Excellence, embodying behavioral qualities such as Integrity, Responsiveness, Collaboration, Respect, and Possion.

Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Total Rewards team. As a key member of our team, you will provide administrative support, including expense reports, travel arrangements, scheduling meetings, coordinating team events, and maintaining accurate records.

Key Responsibilities

  • Provide administrative support to the Total Rewards team, including expense reports, travel arrangements, and scheduling meetings.
  • Coordinate team meetings, take minutes, and post meeting notes.
  • Assist in creating presentations for team updates and communicate with stakeholders.
  • Process a high volume of invoices to ensure timely payment and conduct reconciliation of invoices for benefits based on monthly headcount and company code.
  • Coordinate with department staff to capture and prepare quarterly accruals, run reports to identify employees who have made a benefit change due to a life event, and collect supporting documentation.
  • Administer the Service Awards Program and the EMEA Baby Spoon Program.
  • Enter dates into HRIS for leave of absences and maintain both compensation and benefit program information on the company's intranet site.
  • Maintain quarterly eligibility list for executive health program and run reports from external vendors and internal HR and Payroll systems.
  • Set up meetings with internal and external attendees and book conference rooms.
  • Work with Corporate Communications to schedule and distribute all company-wide benefits and compensation communications.
  • Develop relationships with other departments' associates to leverage support when issues arise.
  • Ensure all work assignments are completed on time and accurately, prioritize tasks to accommodate urgent requests, and suggest process improvements.
  • Partner with HR colleagues to maintain a professional, courteous, and supportive relationship.
  • Demonstrate a professional attitude to colleagues at all times and act as an ambassador for the HR department with internal and external clients and vendors.

Requirements

We are looking for a highly skilled and experienced Administrative Support Specialist with:

A Bachelor's degree or equivalent experience.At least one to two years of office experience preferably in an HR department.Strong organizational skills, Microsoft Office skills, with emphasis on Excel and PowerPoint.Good communication skills and ability to build strong relationships with colleagues and stakeholders.
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