Administrative Assistant

hace 7 meses

San José, Costa Rica Boston Consulting Group A tiempo completo

**WHAT YOU'LL DO**:
We are looking for a driven Administrative Assistant who can work with limited direction to provide administrative support and act as a thought partner to Principals in their work with clients and internal functions. Although you will need to be a master of tasks, we need thinkers and expect you to go beyond transactional support. The role and experience will vary depending on the Principals being supported and their needs.

While the Principals, Project Leaders (PL’s), and consultants spend most of their time at the client site, back here at home base (aka the Nexus office), you will be surrounded by a group of really smart, team-oriented, fun and laughter loving people. We work hard, play hard, and go out of our way to support each other.

Administrative Assistants are expected to grow throughout their careers, building and improving their skills to match the evolving needs of BCG and our clients. We won't define a career path for you - your career will be at the intersection of your skills and desires and the needs of our business; it will only be limited by your investment.

Administrative Assistants are an essential part of the office and BCG fabric. They actively participate in office life, are flexible and willing to help fellow Business Services Team (BST) members, and collaborate across functions. We are all each other’s clients.

**YOU'RE GOOD AT**:

- Providing proactive support for Project Leaders (PL's), Principals, or Global Directors with internal/external commitments in a fast-paced and changing client service environment (these are your primary responsibilities and some days are more administrative focused than others):

- Organizing and scheduling (and re-scheduling) client/internal meetings and events with an understanding of business priorities - proactively manage extremely complex calendars
- Anticipating and coordinating point-to-point travel needs as necessary, including booking (and unbooking) all travel and hotels, directions, commuting time and ground transportation
- Processing timesheets and expenses on a timely basis
- Providing backup support to other executives when needed
- Solving problems before anyone knows they exist
- Maintaining confidentiality - you will be privy to sensitive information
- Proactively leaning in to support high leverage activities for PL’s or Global Directors and their case teams (this will vary by need):

- Actively supporting business development efforts
- Conducting research and gathering information to help problem solve questions
- Assisting with the creation and preparation of client team materials - slides, proposals, onboarding decks, including proofreading and copying/binding
- Anything else you (or the PL’s) come up with - be creative and think outside the box
- Making sure they know what they need to know
- Guiding them toward making right decisions about use of time
- Taking initiative to bring things "from the back burner to the front burner" for PL’s and Directors
- Building effective working relationships with key stakeholders - Principals, clients, consultants, assistants and your peers. This will be crucial to your success

**YOU BRING (EXPERIENCE & QUALIFICATIONS)**:

- Bachelor's degree strongly preferred
- Demonstrated leadership and/or customer service experience
- Comfortable using PowerPoint and Excel
- Curiosity - interest in understanding the big picture; drive to learn about what’s going on and independently asking “why” in order to exercise appropriate prioritization and judgment with daily activities; understanding the broader objectives will help you be more successful in the role
- Insight - can connect the dots, identify patterns, make predictions and take intuitive leaps; willing to take ownership and risks to get to a great answer; open to feedback
- Teaming - creates effective working relationships and builds connections across all stakeholders; develop a brand that compels people to engage; demonstrate high levels of customer service
- Execution - getting the work done right (and efficiently) the first time; organized and sweats the small stuff

**YOU'LL WORK WITH**:
Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

  • Administrative Assistant

    hace 3 semanas

    San José, San José, Costa Rica Marriott International, Inc A tiempo completo

    **Job Category:** Administrative**Job Title:** Administrative Assistant**Location:** Residence Inn San Jose Escazu**Schedule:** Full-Time**Position Type:** Non-ManagementWe are seeking an Administrative Assistant to join our team at Residence Inn San Jose Escazu. As an Administrative Assistant, you will be responsible for providing administrative support to...

  • Administrative Assistant

    hace 3 semanas

    San Francisco, Heredia, Costa Rica Marriott International, Inc A tiempo completo

    **Job Summary**We are seeking an Administrative Assistant to join our team at Marriott International. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including answering phones, responding to emails, and managing schedules.**Key Responsibilities**Provide exceptional customer service to our guests and...

  • Administrative Assistant for a Rapidly Growing

    hace 7 meses

    San José, Costa Rica Premier Media A tiempo completo

    Hello, Administrative Assistants! We are Plush Pay, a dynamic and rapidly growing payment processing company based in the United States, committed to providing seamless and secure financial solutions to our clients. As we expand our operations internationally, we are seeking a detail-oriented Administrative Assistant to join our remote team and ensure the...

  • Senior Construction Administrative Assistant

    hace 4 semanas

    San José, San José, Costa Rica ATSG Corporation A tiempo completo

    Construction Engineer Administrative AssistantATSG Corporation is currently seeking a highly skilled Construction Engineer Administrative Assistant to join our team in San Jose, Costa Rica. The successful candidate will be responsible for providing administrative support to our construction engineers, ensuring the smooth execution of projects.Key...

  • Payroll and Administrative Assistant

    hace 3 semanas

    San Francisco, Heredia, Costa Rica British American Tobacco A tiempo completo

    **Join a dynamic team at British American Tobacco as a Payroll and Administrative Assistant****About the Role**As a Payroll and Administrative Assistant, you will play a crucial role in supporting the Payroll team in generating reports, dispatching service support requests, payslips, and process documentation. You will also provide administrative support to...

  • Administrative Assistant

    hace 4 semanas

    San José, San José, Costa Rica Marriott International, Inc A tiempo completo

    Job SummaryAs an Administrative Assistant at Marriott International, you will be responsible for ensuring the accuracy and integrity of financial data. This includes reviewing figures, postings, and documents for correct entry and mathematical accuracy. You will also be responsible for organizing, securing, and maintaining all files, records, cash, and cash...

  • Administrative Assistant

    hace 6 meses

    San José, Costa Rica Selina A tiempo completo

    **Who we are** Our Mission is to inspire authentic and meaningful connections. Selina was born out of a desire to celebrate the nomadic lifestyle: to experience our planet’s most beautiful places, to build community, to engage with locals and fellow travelers, to work and enjoy new adventures. **What the role is** The Administrative Assistant works in...

  • Construction Engineer Administrative Assistant

    hace 1 mes

    San José, San José, Costa Rica ATSG Corporation A tiempo completo

    Job Title: Construction Engineer Administrative AssistantATSG Corporation is seeking a highly skilled Construction Engineer Administrative Assistant to join our team in San Jose, Costa Rica. As a key member of our team, you will provide administrative support to our construction engineers and contribute to the success of our projects.Key...

  • Administrative Assistant

    hace 3 semanas

    San Francisco, Heredia, Costa Rica Ibm A tiempo completo

    About the RoleWe are seeking an Administrative Assistant with Fluent French to provide high-quality administrative support to our clients, including IBM executives and managers.The ideal candidate will have a high degree of situational awareness, be technically proficient, and work effectively in a complex and demanding environment.Key...

  • Administrative Assistant

    hace 4 semanas

    San Francisco, Heredia, Costa Rica Marriott International, Inc A tiempo completo

    **Job Overview**As an Administrative Assistant at Marriott International, you will play a vital role in ensuring the smooth operation of our front office. Your primary responsibilities will include providing exceptional customer service, responding to guest inquiries, and maintaining accurate records.**Key Responsibilities** Deliver outstanding customer...

  • Administrative Sales Assistant

    hace 4 semanas

    San José, San José, Costa Rica Marriott International, Inc A tiempo completo

    **Job Summary**We are seeking an Administrative Sales Assistant to join our team at Residence Inn by Marriott. As an Administrative Sales Assistant, you will play a vital role in supporting our sales efforts and providing exceptional customer service to our guests.**Key Responsibilities**Enter and retrieve information from computer databases using a...

  • Administrative Assistant

    hace 6 meses

    San José, Costa Rica Sherwood Design Engineers A tiempo completo

    **Administrative Assistant** CA | GA | NY | CR **About Sherwood Design Engineers** Sherwood is a civil and environmental engineering firm that is committed to investing in and embracing people, communities and the environment. Our team has delivered net zero energy and net zero carbon systems, net positive water systems, resilient coastlines, natural...

  • Administrative Assistant

    hace 6 meses

    San José, Costa Rica Bill Gosling Outsourcing A tiempo completo

    Bill Gosling Outsourcing is committed to the career development of our people. If you are interested in joining a company with modern facilities and a team environment, click on the “Apply” button to get started! Are you looking for a rewarding career? If so, take a leap now towards this fantastic opportunity to join a global business with amazing...

  • Administrative Assistant/ Receptionist

    hace 5 meses

    San José, Costa Rica Lonza A tiempo completo

    Costa Rica, San JoseToday, Lonza is a global leader in life sciences operating across three continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas,...

  • Administrative Assistant

    hace 7 días

    San Francisco, Heredia, Costa Rica Cencora A tiempo completo

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team as an Accounts Payable Specialist. In this role, you will be responsible for performing daily accounts payable activities, ensuring the timely and accurate payment of invoices.Key Responsibilities:Organize and maintain electronic files related to accounts payable;Process...

  • Executive Assistant with Language Expertise

    hace 4 semanas

    San Francisco, Heredia, Costa Rica Philip Morris International A tiempo completo

    We are seeking an exceptional Executive Assistant to provide high-level administrative support to our Managing Director and other key areas in the business. The ideal candidate will be highly motivated, passionate, and dedicated to delivering exceptional results.The successful candidate will be responsible for:• Serving as the primary point of contact...

  • Administrative Assistant

    hace 3 semanas

    San José, San José, Costa Rica Blueforce Inc A tiempo completo

    Administrative Support RoleBlueForce, Inc. is seeking a skilled Administrative Support professional to provide services in support of upcoming task orders. Responsibilities include:• Budget formulation and financial planning• Liaison activities with agency counterparts and post meetings• Purchase request review and approval• Account reconciliation...

  • Virtual Administrative Assistant

    hace 5 meses

    San José, Costa Rica Hydra Personal Assistant Services A tiempo completo

    Job Summary: On the Job training Pay: ₡26,000.00 - ₡50,000.00 per month

  • Executive Assistant

    hace 4 semanas

    San José, San José, Costa Rica Hitachi Solutions A tiempo completo

    Job Title: Executive AssistantAbout the Role:We seek a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our America's COO and EVPs. This role will involve a variety of tasks necessary to ensure the smooth operation of the Executives' office.Main Responsibilities:Provide administrative support to the...

  • Human Resources Assistant

    hace 3 semanas

    San Francisquito, Panamá, Costa Rica Bosch A tiempo completo

    Job Title: Human Resources AssistantJob SummaryThe Human Resources Assistant will provide administrative support to the HR Department at Bosch, focusing on tasks such as database maintenance, report generation, and candidate pre-screening.Key ResponsibilitiesAssist in maintaining accurate and timely database and reportsSupport HR Department in pre-screening...