Administrative Assistant

hace 5 meses

San José, Costa Rica Sherwood Design Engineers A tiempo completo

**Administrative Assistant**

CA | GA | NY | CR

**About Sherwood Design Engineers**

Sherwood is a civil and environmental engineering firm that is committed to investing in and embracing people, communities and the environment.

Our team has delivered net zero energy and net zero carbon systems, net positive water systems, resilient coastlines, natural resource protection, green streets, living roofs and more for thousands of clients in the region and across the globe. We specialize in sustainable infrastructure, water management strategies, green building design, and systems based solutions for infrastructure and landscapes. Our focus is on the conservation and management of the consumption of all site resources — carbon, energy, water, and waste. We’ve worked on over thirty award-winning projects, and our work has been published locally and internationally.

Founded in 2003, our award-winning projects include Hudson Yards in New York (the largest private real estate development in U.S. history), San Francisco Better Streets Plan, Greater New Orleans Urban Water Plan, revitalization of the iconic waterfront Brooklyn Bridge Park, and the 35 square-km Baietan Urban Area Plan in the heart of Guangzhou, China.
- Our mission is to engineer an environmentally and socially regenerative planet. Will you join us?_

**Role Summary**

We are seeking an individual who is able to provide general office support and handle administrative duties. The ability to work productively as a member of a multidisciplinary team, work independently, and develop clear, evidence-based solutions to a wide set of organizational problems are critical to the success of this role.

**Minimum Skills**
- Typically 2+ years of professional experience in office administration
- English and Spanish proficiency
- Proficiency in Google Suite and Microsoft Office
- Basic understanding of clerical procedures and systems (e.g. recordkeeping, filing)
- Analytical skills, with excellent problem-solving and decision making capability
- Excellent written and verbal, skills, capable of clearly communicating with others
- Able to plan, prioritize, multi-task, work independently under general supervision
- Able to maintain confidentiality and security of sensitive company and client information

**Preferred Skills**
- Experience in a consulting environment
- Experience working with pivot tables
- Degree or certification in HR, Finance, Business, or related field

**Expected Outcomes**
- Process transactions and performs accounting duties such as account maintenance and reconciliation, recording expenses
- Assist with local culture and engagement initiatives, including planning and logistics
- Coordinate travel arrangements of local employees
- Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
- Ensure procedures are followed by staff, including regular communication and follow-up with staff to meet internal company deadlines
- Serve as the eyes and ears of the office, providing information, answering questions, and responding to internal requests
- Review contract/price negotiations with vendors
- Answer phone calls with professionalism, directing calls to appropriate personnel; scheduling appointments, signing for incoming packages, and assisting clients and other visitors
- Organize and document office operations/procedures
- Type reports, memos, letters and other documents as needed
- Other duties as assigned

**What We Offer**
- Own a part of the firm with ESOP eligibility after one year
- Flexible working, with one Friday off every month
- Private Health Insurance
- Learning and Development stipend to use as you see fit
- Generous PTO and paid holidays
- Fun team events, lunches and happy hours to get to know colleagues outside of work
- A tangible opportunity to truly help the environment

  • Administrative Assistant

    hace 4 semanas

    San José, San José, Costa Rica JCA Resources A tiempo completo

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at JCA Resources. As an Administrative Assistant, you will be responsible for supporting our team with administrative tasks, including sending text messages for social media marketing campaigns and other similar projects.We offer a competitive salary of...

  • Administrative Assistant

    hace 3 semanas

    San José, San José, Costa Rica JCA Resources A tiempo completo

    JCA Resources is seeking a highly skilled and detail-oriented Secretary/Office Assistant to join our team. Responsibilities: * Assist with social media marketing campaigns by sending text messages * Provide administrative support to our team * Maintain accurate records and files * Develop and implement effective communication strategies Requirements: *...

  • Administrative Assistant for a Rapidly Growing

    hace 7 meses

    San José, Costa Rica Premier Media A tiempo completo

    Hello, Administrative Assistants! We are Plush Pay, a dynamic and rapidly growing payment processing company based in the United States, committed to providing seamless and secure financial solutions to our clients. As we expand our operations internationally, we are seeking a detail-oriented Administrative Assistant to join our remote team and ensure the...

  • Sales Administrative Assistant

    hace 4 meses

    San José, Costa Rica LRN Corporation A tiempo completo

    **About LRN** Do you want to use your administrative expertise to help people around the world do the right thing? Join us at LRN to be a part of a global company where you can make an impact. LRN is a SaaS based e-Learning provider with a presence across US, EMEA, APAC and LatAm. More than 2,800 companies worldwide (including some of the world’s most...

  • Senior Construction Administrative Assistant

    hace 1 día

    San José, San José, Costa Rica ATSG Corporation A tiempo completo

    Construction Engineer Administrative AssistantATSG Corporation is currently seeking a highly skilled Construction Engineer Administrative Assistant to join our team in San Jose, Costa Rica. The successful candidate will be responsible for providing administrative support to our construction engineers, ensuring the smooth execution of projects.Key...

  • Administrative Assistant

    hace 4 días

    San José, San José, Costa Rica Marriott International, Inc A tiempo completo

    Job SummaryAs an Administrative Assistant at Marriott International, you will be responsible for ensuring the accuracy and integrity of financial data. This includes reviewing figures, postings, and documents for correct entry and mathematical accuracy. You will also be responsible for organizing, securing, and maintaining all files, records, cash, and cash...

  • Administrative Assistant

    hace 5 meses

    San José, Costa Rica Selina A tiempo completo

    **Who we are** Our Mission is to inspire authentic and meaningful connections. Selina was born out of a desire to celebrate the nomadic lifestyle: to experience our planet’s most beautiful places, to build community, to engage with locals and fellow travelers, to work and enjoy new adventures. **What the role is** The Administrative Assistant works in...

  • Construction Engineer Administrative Assistant

    hace 2 semanas

    San José, San José, Costa Rica ATSG Corporation A tiempo completo

    Job Title: Construction Engineer Administrative AssistantATSG Corporation is seeking a highly skilled Construction Engineer Administrative Assistant to join our team in San Jose, Costa Rica. As a key member of our team, you will provide administrative support to our construction engineers and contribute to the success of our projects.Key...

  • Administrative Assistant

    hace 5 días

    San Francisco, Heredia, Costa Rica Marriott International, Inc A tiempo completo

    **Job Overview**As an Administrative Assistant at Marriott International, you will play a vital role in ensuring the smooth operation of our front office. Your primary responsibilities will include providing exceptional customer service, responding to guest inquiries, and maintaining accurate records.**Key Responsibilities** Deliver outstanding customer...

  • Administrative Sales Assistant

    hace 5 días

    San José, San José, Costa Rica Marriott International, Inc A tiempo completo

    **Job Summary**We are seeking an Administrative Sales Assistant to join our team at Residence Inn by Marriott. As an Administrative Sales Assistant, you will play a vital role in supporting our sales efforts and providing exceptional customer service to our guests.**Key Responsibilities**Enter and retrieve information from computer databases using a...

  • Administrative Assistant

    hace 6 meses

    San José, Costa Rica Boston Consulting Group A tiempo completo

    **WHAT YOU'LL DO**: We are looking for a driven Administrative Assistant who can work with limited direction to provide administrative support and act as a thought partner to Principals in their work with clients and internal functions. Although you will need to be a master of tasks, we need thinkers and expect you to go beyond transactional support. The...

  • Administrative Assistant

    hace 6 meses

    San José, Costa Rica Boston Consulting Group A tiempo completo

    **WHAT YOU'LL DO**: We are looking for a driven Administrative Assistant who can work with limited direction to provide administrative support and act as a thought partner to Principals in their work with clients and internal functions. Although you will need to be a master of tasks, we need thinkers and expect you to go beyond transactional support. The...

  • Construction Engineer Administrative Assistant

    hace 2 meses

    San José, San José, Costa Rica ATSG Corporation A tiempo completo

    Job SummaryWe are seeking a highly skilled Construction Engineer Administrative Assistant to join our team at ATSG Corporation. The successful candidate will provide administrative support to our construction engineering team, ensuring the smooth execution of projects and maintaining high-quality standards.Key ResponsibilitiesProvide administrative support...

  • Construction Engineer Administrative Assistant

    hace 1 mes

    San José, San José, Costa Rica ATSG Corporation A tiempo completo

    Job SummaryWe are seeking a highly skilled Construction Engineer Administrative Assistant to join our team at ATSG Corporation. The successful candidate will provide administrative support to our construction engineering team, ensuring the smooth execution of projects and maintaining high-quality standards.Key ResponsibilitiesProvide administrative support...

  • Administrative Assistant

    hace 5 meses

    San José, Costa Rica Bill Gosling Outsourcing A tiempo completo

    Bill Gosling Outsourcing is committed to the career development of our people. If you are interested in joining a company with modern facilities and a team environment, click on the “Apply” button to get started! Are you looking for a rewarding career? If so, take a leap now towards this fantastic opportunity to join a global business with amazing...

  • Administrative Assistant

    hace 1 mes

    San José, San José, Costa Rica JCA Resources A tiempo completo

    Job Summary:We are seeking a highly skilled and organized Secretary/Office Assistant to join our team at JCA Resources. As a key member of our support staff, you will be responsible for sending text messages for social media marketing campaigns and other similar projects.Responsibilities:• Send text messages for social media marketing campaigns and other...

  • Executive Assistant Wanted

    hace 5 meses

    San José, Costa Rica Elevated Support Services A tiempo completo

    **_Executive Assistant Wanted_** We are looking to hire a skilled Executive Assistant who can help our office function more efficiently. Duties will include: assisting the needs of management, directing phone calls, ordering office supplies, generating reports, and other tasks that boost our team’s productivity. **Executive Assistant Job...

  • Administrative Assistant/ Receptionist

    hace 5 meses

    San José, Costa Rica Lonza A tiempo completo

    Costa Rica, San JoseToday, Lonza is a global leader in life sciences operating across three continents. While we work in science, there’s no magic formula to how we do it. Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people. In exchange, we let our people own their careers. Their ideas,...

  • Virtual Administrative Assistant

    hace 5 meses

    San José, Costa Rica Hydra Personal Assistant Services A tiempo completo

    Job Summary: On the Job training Pay: ₡26,000.00 - ₡50,000.00 per month

  • Executive Assistant with Language Expertise

    hace 5 días

    San Francisco, Heredia, Costa Rica Philip Morris International A tiempo completo

    We are seeking an exceptional Executive Assistant to provide high-level administrative support to our Managing Director and other key areas in the business. The ideal candidate will be highly motivated, passionate, and dedicated to delivering exceptional results.The successful candidate will be responsible for:• Serving as the primary point of contact...