Administrative Assistant

hace 1 semana

San José, San José, Costa Rica Moody'S A tiempo completo

The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup to facilities related tasks, as needed.
**General Administrative Support**
Provide general administrative assistance to include phone coverage, copying, faxing, filing, spreadsheet work and presentation preparation.
Acquire and maintain a good understanding of Moody's business, and specific business line being supported, to provide efficient customer service.
Uses initiative to relieve executives of detail work.
**Meeting Coordination**
Process meeting requests for team including setting up appointments, reserving conference rooms, requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts, etc.
**Vendor Management**:

- Follow the Free trade zone process for vendors and visitors.
- Answer, screen, and forward incoming calls.
Such as: Banks, vendors and other enquires.
- Handle and receive orders, printing and copying.
- Receive and distribute mail and deliveries, packages, and courier coordination
- Arrange car services and handle logistics as requested by office manager and other administrative assistant in Costa Rica, rooms cleaning and standard office equipment and supplies, such as printer, ink or toner, paper, etc.
- Report to office manager and place service requests with building management for maintenance or repairs if vital.
- Report any malfunctions Office Manager Build and maintain updated documents for contacts, files, and employee directory.
- Storage inventory control for 4th and 5th floor.
- Report to office manager and place service requests with building management for maintenance or repairs if vital.
- Restock kitchen area daily.
Assist office manager with quotation, vendors invoices, etc
**Access and entrance to facilities**:

- Print and activate badges for New Colleagues
- Greet visitors, vendors, new colleagues, and maintenance teams for programmed monthly visits.
- Coordinate badge activation with the Landlord receptionist.
**Travel**:
Arrange all travel for team members including air, rail, car service, and hotel and conference registrations taking care to be mindful of deadlines and working to ensure that the most economical options are taken advantage of.
Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies are followed, and that proper and organized documentation is provided to support the report.
**Change Agent**
Assist in reviewing department administrative processes, consistently implementing efficiency improvements and establishing new processes when vital.
Establish clear protocols on standards of service and identify competencies with the secretarial team.
Optimally manage performance across the team.
**Event Planning**
Assist/Coordinate and plan department-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget.
**Correspondence**
Prompt and accurate preparation of various correspondence.
**Liaison**
As needed, assist in coordinating efforts with Technology, Building Services, and others.
- 5+ years related experience working in a corporate environment.
- Advanced solid understanding of Microsoft Office Suite including Outlook, Word, Excel, PowerPoint and SharePoint.
- Fabulous interpersonal skills and phone manner.
- Excellent verbal and written communication skills - ability to convey thoughts clearly and succinctly and to communicate pertinent complex information in a clear and organized manner; ability to compose general correspondence, memos and other documents that require little or no editing by manager.
- Strong organization skills: time management and ability to prioritize and shift priorities.
- Ability to interact comfortably and effectively with Senior Management.
- Good presentation skills.
- Ability to independently compose general correspondence, memos and other documents for distribution to both internal and external clients of all levels.
ROC (ROC)

Moody's is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.
Moody's Investors Service is among the world's most respected and widely utilized sources for credit ratings and research.
Our opinions and analysis on a broad range of credit obligors and obligations are valued around the world for their insight and rigor.
At MIS, our workplace culture supports our mission to be the Agency of Choice for our customers, employees and future employees.
Our Culture focuses on Excellence and embodies behavioral qualities such as Integrity, Responsiveness, Collaboration, Respect and Passion.
Our people are our core asset and we look beyond outcomes to ensure that behaviors and

  • Administrative Assistant

    hace 1 semana

    San José, San José, Costa Rica World Network Systems A tiempo completo

    **Administrative Assistant**The first 30 days will be in the Office and then Work From Home afterwards.- Manage the helpdesk - Make sure tickets are complete, up to date.Assist with finding resources to handle task- Order Tech Supplies- Coordinate Onsite Visits with Clients- Answer Calls and Direct calls- Plan Meetings, Take detailed notes- Equipment -...

  • Administrative Assistant

    hace 2 semanas

    San José, San José, Costa Rica Infotree Global Solutions A tiempo completo

    We are seeking a highly organized and detail-oriented expereinced Administrative Assistant**We are looking for someone to be proactive and hands on help us drive communication and site activities.Not just placing PO's.**Responsibilities**:Perform general administrative tasks such as managing correspondence, scheduling appointments, support communication...

  • Financial and Administrative Services Assistant

    hace 6 días

    San José, San José, Costa Rica Unfpa A tiempo completo

    **Financial and Administrative Services Assistant Job Summary**We are seeking a highly skilled and experienced Financial and Administrative Services Assistant to join our team in the Costa Rica Country Office (CO). This role will provide financial and administrative support to the CO, ensuring that all financial transactions are accurately recorded and...

  • Bilingual Administrative Assistant

    hace 3 días

    San José, San José, Costa Rica Ally Home Care A tiempo completo

    **Bilingual Administrative Assistant - part-time or full-time****This is an exciting opportunity for a bilingual administrative individual with intermediate to advanced level of English.Our company is dedicated to home care for clients with disabilities and older adults in the US.We aim to create a small team of enthusiastic individuals in Latin America who...

  • Sales Administrative Assistant

    hace 2 días

    San José, San José, Costa Rica Lrn Corporation A tiempo completo

    **About LRN**Do you want to use your administrative expertise to help people around the world do the right thing?Join us at LRN to be a part of a global company where you can make an impact.LRN is a SaaS based e-Learning provider with a presence across US, EMEA, APAC and LatAm.More than 2,800 companies worldwide (including some of the world's most...

  • Police And Corrections Administrative Assistant

    hace 2 semanas

    San José, San José, Costa Rica Atsg Corporation A tiempo completo

    **Police and Corrections Administrative Assistant - Administrative & Support II (CARSI - Costa Rica)**San Jose, Costa Rica**Requires: RSO**(Clearance FAQs available here)ATSG Corporation prides itself on our dedication to providing expert assistance to our government partners—without any surprises.We work hard to honor our commitment to our clients while...

  • Administrative Coordinator Lead

    hace 6 días

    San José, San José, Costa Rica Intelliswift Software, Inc. A tiempo completo

    Administrative Coordinator LeadJoin our dynamic Ads & Recs team in San Jose, CA as an Administrative Coordinator Lead, providing top-notch support to our Executive Assistant and Senior Directors. As a key member of our team, you will be responsible for coordinating various administrative tasks, including calendar management, expense reporting, and travel...

  • Administrative Assistant/ Receptionist

    hace 2 semanas

    San José, San José, Costa Rica Lonza A tiempo completo

    Costa Rica, San JoseToday, Lonza is a global leader in life sciences operating across three continents.While we work in science, there's no magic formula to how we do it.Our greatest scientific solution is talented people working together, devising ideas that help businesses to help people.In exchange, we let our people own their careers.Their ideas, big and...

  • Bilingual Administrative Assistant For Medical

    hace 2 semanas

    San José, San José, Costa Rica Procesosbilingues A tiempo completo

    We are looking to hire a female bilingual Personal Virtual Assistant for Health Clinic**Job Description**:- Assist CEO with daily agenda and administrative tasks- Scheduling appointments and communication with patients to gather paperwork, Follow up on any upcoming procedures, appointments, court appearances**Requirements**:- Bilingual B2+ or C1- Excellent...

  • Administrative Coordinator

    hace 7 días

    San José, San José, Costa Rica Jouyll A tiempo completo

    About JouyllWe are a growing company looking for a skilled Personal Assistant to join our team.The successful candidate will be responsible for providing administrative support, managing contact lists, creating presentations, conducting market research, and addressing employee inquiries.Job Description:This is an exciting opportunity for a detail-oriented...

  • Project Assistant Manager

    hace 6 días

    San José, San José, Costa Rica Intelliswift Software, Inc. A tiempo completo

    Job SummaryIntelliswift Software, Inc. is seeking a skilled Project Assistant Manager to support our Ads & Recs team in San Jose, CA. As a trusted advisor to our Executive Assistant and Senior Directors, you will be responsible for coordinating various administrative tasks, including calendar management, expense reporting, and travel...

  • Administrative Support Specialist

    hace 7 días

    San José, San José, Costa Rica Jouyll A tiempo completo

    **About Jouyll:**We are a forward-thinking organization looking for a highly skilled Personal Assistant to provide administrative support to our team.The ideal candidate will have strong communication skills, be proficient in using online tools and software, and have experience with project management.Key responsibilities include:Preparing customer...

  • Law Firm Virtual Assistant

    hace 4 días

    San José, San José, Costa Rica Virtual Staffing Llc A tiempo completo

    We are seeking a Law Firm Virtual Assistant to work with us at Virtual Staffing Llc. As a Law Firm Virtual Assistant, you will provide administrative support to the law firm.**Job Responsibilities:**Provides administrative support to the law firm.Handles tasks such as formatting legal correspondence, reviewing and proofreading outgoing documents.Assists with...

  • Administrative Assistant Support Specialist

    hace 2 días

    San José, San José, Costa Rica Zm Financial Systems A tiempo completo

    Imagine what we can achieve together at Zm Financial Systems.A mission-driven team is empowered to make a difference, and our Shared Services teams are the backbone of our organization.We're looking for an Administrative Assistant to support our Total Rewards team.The ideal candidate will have excellent organizational skills, strong Microsoft Office...

  • Administrative Coordinator

    hace 2 días

    San José, San José, Costa Rica Marriott International, Inc A tiempo completo

    Job Overview:We are seeking a detail-oriented and organized individual to join our team as an Admin Assistant. In this role, you will be responsible for providing administrative support to our operations team.Key Responsibilities:Provide exceptional customer service to internal and external customersManage and maintain accurate records and databasesAssist...

  • Administrative Support Professional

    hace 7 días

    San José, San José, Costa Rica Jouyll A tiempo completo

    Company OverviewJouyll is a dynamic organization that requires exceptional administrative support.Job DescriptionWe are seeking a highly organized and detail-oriented individual to join our team as a Personal Assistant. This role involves providing administrative support to our team, including preparing customer spreadsheets, managing contact lists, creating...

  • Executive Assistant Professional

    hace 6 días

    San José, San José, Costa Rica Intelliswift Software, Inc. A tiempo completo

    As an Executive Assistant at Intelliswift Software, Inc., you will play a critical role in supporting the executive team.The ideal candidate will have excellent organizational and communication skills, with the ability to multitask and prioritize tasks effectively.Responsibilities:- Manage the executive calendar and ensure seamless travel arrangements.-...

  • Administrative Assistant

    hace 3 días

    San José, San José, Costa Rica Msd A tiempo completo

    **Job Description**:The greatest inventions would not be brought to market without the right project management and administrative support.Woven into every part of the organization, our Administrative teams makes sure our concepts become reality.Under the direction of the applicable management, the Business Support is responsible for ensuring the...

  • Administrative Assistant

    hace 4 días

    San José, San José, Costa Rica Arxada A tiempo completo

    **Arxada** is a pioneering leader with a powerful legacy**:O**ver 120 years **of creating specialty chemicals and solutions that potentiate the performance of our customers and their products.Our solutions, our expertise, and our support help them to perform better - to be more efficient, more effective, and more sustainable.We are passionate about...

  • Professional Administrative Coordinator

    hace 7 días

    San José, San José, Costa Rica Jouyll A tiempo completo

    **Job Description:**We are seeking a highly skilled Professional Administrative Coordinator to join our team at Jouyll. This individual will be responsible for providing administrative support, managing office operations, and ensuring effective communication within the team.The key tasks associated with this role include:Preparing spreadsheets for customers...