Project Coordinator

hace 4 días


Alajuela, Alajuela, Costa Rica Johnson And Johnson A tiempo completo
Project Management Support

At Johnson and Johnson, we are committed to delivering innovative healthcare solutions. As a key member of our team, you will play a vital role in supporting project leads to stay organized and focused on their tasks. This includes coordinating large or complex projects, meetings, conference calls, and travels, as well as prioritizing deadlines and conducting follow-ups.

Main Responsibilities
  • Function as administrative support to the BWI PM Execution Lead, including agenda control, reservations, expense reports, and other tasks.
  • Assist in the coordination of meetings, workshops, and activities defined in the executive calendar of the project.
  • Support visits in Costa Rica, including coordination and follow-up of travel logistics, hotel accommodations, and other arrangements.
  • Process staff onboarding, including requests for J&J email accounts, WWID, and work equipment.
  • Assist and/or lead special projects, duties, and presentations for management as assigned.
  • Support the Supply Chain Organization from end to end with procurement processes.
  • Support the development and implementation of procurement strategies and processes for indirect materials, process equipment, and services.
  • Generate RFQs and RFPs to suppliers on behalf of Supply Chain to obtain the best possible terms.
  • Update and streamline the quote to part receipt process to compress timing.
  • Ensure compliance with company policies, procedures, and regulations.
  • Track delivery schedules and resolve any procurement-related issues.
  • Resolve AP issues for suppliers to ensure timely payment.
Requirements
  • Bachelor's Degree or equivalent university degree is required.
  • A minimum of 2 years of relevant work experience is required.
  • Experience with administrative roles, organizing events, connecting with key people, and arranging meetings for the staff is required.
  • Project Management Professional (PMP) preferred.
  • Fully bilingual in Spanish and English is required.
  • Experience of working in cross-functional teams.
  • Proficient in the use of Microsoft Word, Excel, PowerPoint, SharePoint, and other Microsoft Office Suite components.
  • Familiar with professional telephone, email, and correspondence etiquette and formats.
  • Basic teleconferencing technology and the ability to arrange both live and virtual meetings.
  • Strong customer services approach.
  • Articulate verbal and written skills.
  • Strong social skills and the ability to multi-task in a lively organizational environment.

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