Reception and Administrative Services Specialist

hace 6 días

San Francisco, Heredia, Costa Rica Auxis A tiempo completo

Job Description:

Auxis is seeking a highly skilled Reception and Administrative Services Specialist to join our team. This is an exciting opportunity for a motivated and organized individual to provide administrative support to our team and contribute to the success of our organization.

About the Role:

We are looking for a highly skilled and experienced individual to provide reception and administrative services to our team. The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.

Key Responsibilities:

  • Provide exceptional customer service by answering calls, greeting visitors, and responding to emails in a timely and professional manner.
  • Manage and coordinate all aspects of office operations, including scheduling meetings, handling correspondence, and maintaining accurate records.
  • Prepare and distribute reports, memos, and other documents as required.
  • Maintain accurate and up-to-date filing systems and ensure compliance with company policies and procedures.
  • Coordinate travel arrangements, book flights and hotels, and arrange transportation for employees and guests.
  • Process expense reports and reconcile discrepancies.
  • Provide general administrative support, including typing, copying, binding, and scanning documents.
  • Cover the reception desk during peak hours.
  • Assist with onboarding new employees and coordinate their transition into the company.
  • Coordinate repairs to office equipment and technology.
  • Create and send invoices and quotes to clients.
  • Develop and maintain employee files and manage confidential information.

Requirements:

  • Bilingual English-Spanish language skills (80% or higher) with a B2 level in English.
  • High School Diploma or Technical Degree.
  • Able to work a flexible schedule, including evenings and weekends if needed.
  • Strong knowledge of MS Office tools, including Word, Excel, and PowerPoint.
  • Excellent communication and interpersonal skills.
  • Able to work effectively in a fast-paced environment with multiple priorities and deadlines.
  • Must be able to communicate professionally in writing and verbally with employees, management, vendors, and clients.
  • Strong analytical and problem-solving skills.
  • Ability to multitask, prioritize tasks, and manage time effectively.
  • Team player with excellent collaboration and adaptability skills.
  • Able to handle confidential information and maintain discretion.

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