Administrative Support Professional

hace 6 días


San Francisco, Heredia, Costa Rica Auxis A tiempo completo

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at Auxis. As an essential member of our operations team, you will play a critical role in ensuring the smooth day-to-day functioning of our office.

Responsibilities:

  • Organize and schedule meetings and appointments with clients and stakeholders.
  • Provide exceptional customer service by answering calls, greeting visitors, and responding to emails in a professional and courteous manner.
  • Assist in preparing regularly scheduled reports on transportation, supplies, petty cash, and credit card statements.
  • Maintain accurate and up-to-date filing systems.
  • Order and deliver office supplies as needed.
  • Coordinate travel and hotel arrangements for employees and guests.
  • Process expense reports and reconcile discrepancies.
  • Provide general administrative support, including typing, copying, binding, and scanning documents.
  • Cover the reception desk during peak hours.
  • Assist with onboarding new employees and coordinate their transition into the company.
  • Coordinate repairs to office equipment and technology.
  • Create and send invoices and quotes to clients.
  • Develop and maintain employee files and manage confidential information.

Requirements:

  • Bilingual English-Spanish language skills (80% or higher) with a B2 level in English.
  • High School Diploma or Technical Degree.
  • Able to work a flexible schedule, including evenings and weekends if needed.
  • Strong knowledge of MS Office tools, including Word, Excel, and PowerPoint.
  • Excellent communication and interpersonal skills.
  • Able to work effectively in a fast-paced environment with multiple priorities and deadlines.
  • Must be able to communicate professionally in writing and verbally with employees, management, vendors, and clients.
  • Strong analytical and problem-solving skills.
  • Ability to multitask, prioritize tasks, and manage time effectively.
  • Team player with excellent collaboration and adaptability skills.
  • Able to handle confidential information and maintain discretion.


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