Administrative Support Professional
hace 6 días
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at Auxis. As an essential member of our operations team, you will play a critical role in ensuring the smooth day-to-day functioning of our office.
Responsibilities:
- Organize and schedule meetings and appointments with clients and stakeholders.
- Provide exceptional customer service by answering calls, greeting visitors, and responding to emails in a professional and courteous manner.
- Assist in preparing regularly scheduled reports on transportation, supplies, petty cash, and credit card statements.
- Maintain accurate and up-to-date filing systems.
- Order and deliver office supplies as needed.
- Coordinate travel and hotel arrangements for employees and guests.
- Process expense reports and reconcile discrepancies.
- Provide general administrative support, including typing, copying, binding, and scanning documents.
- Cover the reception desk during peak hours.
- Assist with onboarding new employees and coordinate their transition into the company.
- Coordinate repairs to office equipment and technology.
- Create and send invoices and quotes to clients.
- Develop and maintain employee files and manage confidential information.
Requirements:
- Bilingual English-Spanish language skills (80% or higher) with a B2 level in English.
- High School Diploma or Technical Degree.
- Able to work a flexible schedule, including evenings and weekends if needed.
- Strong knowledge of MS Office tools, including Word, Excel, and PowerPoint.
- Excellent communication and interpersonal skills.
- Able to work effectively in a fast-paced environment with multiple priorities and deadlines.
- Must be able to communicate professionally in writing and verbally with employees, management, vendors, and clients.
- Strong analytical and problem-solving skills.
- Ability to multitask, prioritize tasks, and manage time effectively.
- Team player with excellent collaboration and adaptability skills.
- Able to handle confidential information and maintain discretion.
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