Administrative Project Coordinator

hace 7 días


San José, San José, Costa Rica Gensler A tiempo completo
Job Overview

Welcome to the role of Administrative Project Coordinator at Gensler, where you will be an integral part of our team. Your primary responsibility will be to provide administrative support to a team of industry-leading designers and architects.

This position requires excellent organizational skills, attention to detail, and strong communication abilities. You will work closely with Studio Directors to ensure seamless project execution.

Key Responsibilities:

  • Assist in preparing proposals, contracts, meeting notes, and project filing.
  • Coordinate travel arrangements, timesheets, and expense reports.
  • Manage calendars and answer phones.
  • Collect time sheets, manual time cards, and vacation forms as needed.
  • Maintain files for all projects and office documentation.
  • Update staffing reports and ensure proper electronic filing standards.
  • Organize internal and external meetings.
  • Set up conference calls and arrange travel for studio members.
  • Back-up receptionist and assist other Studio Coordinators.
  • Work with marketing on qualifications packages and RFPs as needed.
About You

To be successful in this role, you will need a Bachelor's degree in Business Administration or equivalent, a minimum of two years' administrative experience, and 100% bilingual English/Spanish proficiency.

You should have excellent verbal and written communication skills, be self-motivated, and able to work under tight deadlines. Proficiency in MS Office is essential, with knowledge of InDesign being a plus.

Life at Gensler

We are committed to enjoying life while delivering best-in-class design. Our offices reflect our people's diverse interests, and we encourage every person to lead a healthy and balanced life.

Our comprehensive benefits include subsidized health and life insurance, profit sharing, annual bonus, LinkedIn learning, holiday observance, additional PTO days every 5 years, and employee assistance programs.

We reimburse tuition for certain eligible programs or classes and view our professional development programs as strategic investments in our future.



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