Senior Administrative Assistant

hace 4 semanas

San José, San José, Costa Rica Moody'S A tiempo completo

Are you an organized individual with strong communication skills?
We are looking for you
The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup, as needed.
****:
**Core responsibilities**:

- General Administrative Support

Provide general administrative assistance including phone coverage, copying, faxing, filing, spreadsheet work, and presentation preparation.
Acquire and maintain a good understanding of Moody's business, and particular business line being supported, to provide optimal customer service.
Uses initiative to relieve executives of detail work.
- Department Wide Support

Support department-wide activities including the timely on-boarding of new members (including follow-up on start date) and involvement in group event planning and in group-wide initiatives as assigned
- Administrative Back-Up

During vacations and times of absence, provide back-up in order to ensure uninterrupted flow of operations with regard to support staff, technology, and all office issues.
- Meeting Coordination

Process meeting requests for the team including setting up appointments, reserving conference rooms, requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts, etc.
- Travel & Entertainment

Arrange all travel for team members including air, rail, car service, and hotel and conference registrations taking care to be mindful of timeframes and working to ensure that the most economical options are taken advantage of.
Preparation of T&E reports for each analyst supported, ensuring that company policies are followed and that relevant information is included
- Accounts Payable

In charge of revision and submission of Accounts Payable vouchers, ensuring that proper accounts are used, amounts are correct, and that proper and organized documentation is provided to support the voucher.
- Correspondence

Prompt and accurate preparation of various correspondence.
- Liaison

As needed, assist in coordinating efforts with Technology, Building Services, and others to ensure the group's needs are met.
- Supplies

Ensure that basic supplies are kept stocked and accessible to team members.
- Other

May be called upon to tackle additional responsibilities and/or perform other tasks as assigned.
- 3-5 years of related experience working in a corporate environment
- Strong proven solid understanding of Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
- Solid organization skills
- Excellent interpersonal skills and phone manner
- Strong verbal and written communication skills - ability to convey thoughts clearly and succinctly and to communicate pertinent complex information in a clear and organized manner; ability to compose general correspondence, memos, and other documents that require little or no editing by the manager.
- Capacity to adapt to shifting priorities
- Strong orientation toward teamwork
- Ability to work independently or with mínimal direction

Moody's Investors Service (MIS)

Moody's is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.
Moody's Investors Service is among the world's most respected and widely utilized sources for credit ratings and research.
Our opinions and analysis on a broad range of credit obligors and obligations are valued around the world for their insight and rigor.
At MIS, our workplace culture supports our mission to be the Agency of Choice for our customers, employees and future employees.
Our Culture focuses on Excellence and embodies behavioral qualities such as Integrity, Responsiveness, Collaboration, Respect and Passion.
Our people are our core asset and we look beyond outcomes to ensure that behaviors and interactions matter.

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