Administrative Assistant

hace 10 horas


San José, Costa Rica MSD A tiempo completo

**Job Description**:
The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality.

Under the direction of the applicable management, the Business Support is responsible for ensuring the administrative functioning of the business unit and supporting clinical document administration.

**Primary activities include, but are not limited to**:

- Provide financial support including the preparation of purchase orders in internal purchasing systems, coordination of procurement and invoice cycle for department needs and control of payments.
- Budget management and analysis.
- Create and track expense reports.
- Assist in department and site operations administrative activities including, but not limited to, complex organization of meetings and business travels.
- Collect, organize, and archive documentation.
- Communication with local and global entities and communication with external companies if needed.
- Support document preparation and coordinate logistics for internal audits.
- Prepare translations, data analysis and presentations on the request of managers.
- Assist in the maintenance of staff Curriculum Vitaes (CVs)
- Update local and global Databases.
- Assist in local Hiring Processes.
- Track and facilitate contract renewal process.
- Train and support the Business unit interns in their development.

**Education**:

- Bachelor's degree or advanced student in Business Administration or related field

**Requirements**:

- Self-motivated and self-directed, excellent in work planning and coordination and time management.
- Bilingual in English.
- Good sense and awareness of regulations and policies.
- Able to work under pressure and in a changing environment with flexibility.
- Good communication skills with the ability to communicate with both the technical and business areas.
- Excellent organizational and planning skills
- Customer services skills
- Finance knowledge.

**We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.**

**Search Firm Representatives Please Read Carefully**

**Employee Status**:
Regular

**Relocation**:
No relocation

**VISA Sponsorship**:
No

**Travel Requirements**:
No Travel Required

**Flexible Work Arrangements**:
Hybrid

**Shift**:
1st - Day

**Valid Driving License**:
No

**Hazardous Material(s)**:
**Number of Openings**:
1
**Requisition ID**:R224971



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