Receptionist & Administrative Assistant

hace 3 meses


Heredia, Costa Rica Auxis A tiempo completo

Job Summary:
**Responsibilities**:

- Organize and schedule meetings and appointments.
- Answer calls and greets all clients and visitors with professionalism and etiquette.
- Assist in the preparation of regularly scheduled reports regarding transportation, supplies, petty cash, and credit card statements.
- Develop and maintain a filing system.
- Order and deliver office supplies.
- Book travel & hotel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Provide information by answering questions and requests.
- Carry out administrative duties such as filing, typing, copying, binding, badge creation, scanning etc.
- Cover the reception desk.
- Assist with onboarding delivery and planning.
- Coordinate repairs to office equipment.
- Create invoiced and quotes requested.
- Creating Employee files
- Managing Letter requests

Skills and Experience:

- English-Spanish Language (Oral and writing 80% or higher) (B2 level in English).
- High School Diploma or a Technical Degree.
- Schedule will be from 11pm to 8 pm Monday To Friday
- Strong knowledge of MS Office tools.
- Strong work ethic. Honest and loyal. Strong values.
- Must be detail-oriented, pays attention to the details and can make a conscious effort to understand causes instead of just the effects
- Able to effectively work in stressful environments and situations with frequently changing priorities
- Must have the ability to communicate (orally and in writing) in a professional manner when dealing with employees and management, as well as vendors and clients.
- Must have strong analytical skills.
- Organizational, multi-tasking, and prioritizing skills.
- Must be a team player and be able to interact with staff at all levels of the company and its operating units
- Strong initiative to follow up on pending issues and organize assigned work.
- Ability to deal sensitively with confidential material.



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