Administrative Assistant

hace 2 meses


Heredia, Costa Rica Recluta TH A tiempo completo
The Administrative Assistant will provide high-level administrative support to ensure the efficient operation of the office. This role includes managing schedules, organizing meetings, handling correspondence, and assisting in various office duties. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:
Maintain office supplies inventory, manage office equipment, and ensure the office environment is tidy and functional.
Coordinate and manage appointments, meetings, and conference calls. Maintain the executive's calendar and prioritize meetings based on importance.
Handle incoming and outgoing communications, including emails, phone calls, and letters. Draft and proofread documents, reports, and presentations.
Organize and maintain files, records, and other important documents. Prepare and distribute meeting minutes and agendas.
Provide administrative support to executives, including travel arrangements, expense reports, and personal assistance as needed.
Accurately input and update information in databases and software systems.
Greet and assist visitors, manage incoming calls, and respond to inquiries in a professional manner.
Assist in organizing company events, meetings, and conferences, including logistics and catering arrangements.

Qualifications:
Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
Experience: 2+ years of experience in an administrative role

  • Heredia, Costa Rica Moody's A tiempo completo

    Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions. We are seeking a highly organized and responsible Administrative Assistant to join our Corporate Affairs team; the position is based in Costa Rica and will support Corporate Affairs colleagues globally. **Responsibilities**: - Coordinate and lead...


  • Heredia, Costa Rica IBM A tiempo completo

    Introduction At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's most...


  • Heredia, Costa Rica Straumann Group A tiempo completo

    **Position Summary**: The administrative assistant performs a variety of administrative support service tasks for the NAM Executives and Shared Services Director. **Responsibilities**: This position is responsible for, but not limited to, the following: - Screens incoming calls and correspondence as needed. - Manages and submits all travel expenses. -...


  • Heredia, Costa Rica IBM A tiempo completo

    Introduction At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's most...


  • Heredia, Costa Rica Boston Consulting Group A tiempo completo

    Who We AreBoston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building...

  • Executive Assistant

    hace 5 meses


    Heredia, Costa Rica BMNS A tiempo completo

    Executive Assistant has a minimum of five years of experience supporting an executive or executive team. Responsibilities for this position include: - Manage calendar for internal/external meetings - Planning and scheduling meetings including room reservations, invitations and accommodations, minutes preparation and distribution, and agenda development -...


  • Heredia, Costa Rica Moody's A tiempo completo

    Are you an organized individual with strong interpersonal skills? We are looking for you! The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup, as needed. ****: **Core responsibilities**: General Administrative Support Provide general administrative assistance including calendar...


  • Heredia, Costa Rica Philip Morris International A tiempo completo

    Our company is changing - dramatically. We are building our future on smoke free products because they are a much better choice. We are looking for a highly motivate employee with passion and dedication to be our next Executive Assistant who will assist Managing Director and other key areas in the business, provide adequate information and assistance in...


  • Heredia, Costa Rica Moody's A tiempo completo

    At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. **Job Duties and...


  • Heredia, Costa Rica Databricks A tiempo completo

    MKTQ424R41 At Databricks, we are passionate about helping data teams solve the world's toughest problems — from making the next mode of transportation a reality to accelerating the development of medical breakthroughs. We do this by building and running the world's best data and AI infrastructure platform so our customers can use deep data insights to...


  • Heredia, Costa Rica Moody's A tiempo completo

    Are you an organized individual with strong interpersonal skills? We are looking for you! The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup, as needed. ****: **Core responsibilities**: General Administrative Support Support multiple C-Suite executives within Moody’s Investor...


  • Heredia, Costa Rica Huntsman A tiempo completo

    Job Description: Assistant Buyer Indirects Procurement Operations Here, you can make an impact and make a difference. Come join us. Huntsman is seeking an Assistant Buyer Indirects Procurement Operations supporting the GBS located in Costa Rica. This position will report to the Indirect Procurement Team Lead. As the Assistant Buyer Indirects Procurement...

  • Executive Assistant

    hace 5 meses


    Heredia, Costa Rica Hakkoda A tiempo completo

    **ABOUT HAKKODA** Hakkoda is a modern data consultancy that empowers data driven organizations to realize the full value of the Snowflake Data Cloud. We provide consulting and managed services in data architecture, data engineering, analytics and data science. We are renowned for bringing our clients deep expertise, being easy to work with, and being an...


  • Heredia, Costa Rica Viant Medical A tiempo completo

    **Job Title**: Manufacturing Engineer Assistant **Main Purpose of Job**: (Brief Summary) - The individual in this position shall work with Manufacturing, Quality, Production, Administrative and Technical personnel of the campus to gather and provide information required by Engineering as required to ensure the achievement of expected quality levels,...


  • Heredia, Costa Rica Viant Medical A tiempo completo

    **Job Title**: Manufacturing Engineer Assistant **Main Purpose of Job**: (Brief Summary) - The individual in this position shall work with Manufacturing, Quality, Production, Administrative and Technical personnel of the campus to gather and provide information required by Engineering as required to ensure the achievement of expected quality levels,...

  • Executive Assistant

    hace 4 meses


    Heredia, Costa Rica ServiceNow A tiempo completo

    **Company Description** At ServiceNow, our technology makes the world work for everyone, and our people make it possible. We move fast because the world can’t wait, and we innovate in ways no one else can for our customers and communities. By joining ServiceNow, you are part of an ambitious team of change makers who have a restless curiosity and a drive...

  • EHS Engineer Assistant

    hace 5 meses


    Heredia, Costa Rica Viant Medical A tiempo completo

    **Job Title**: EHS Engineer Assistant **Department**: Facilities & Maintenance - ____________________________________________ **Main Purpose of Job**: (Brief Summary) - This position is responsible for assist and support all efforts to provide a good occupational safety, health and environmental conservation programs in Viant Costa Rica. Leading this...


  • Heredia, Costa Rica Experian A tiempo completo

    Company Description **Experian **is the world’s leading global information services company. During life’s big moments - from buying a home or a car, to sending a child to college, to growing a business by connecting with new customers - we empower consumers and our clients to manage their data with confidence. We help individuals to take financial...

  • Admin Assistant

    hace 5 meses


    Heredia, Costa Rica Marriott International, Inc A tiempo completo

    **Número de Empleo** 23194550 **Categoría de Empleo** Administrative **Ubicación** Costa Rica Marriott Hotel Hacienda Belen, 700 meters west from Bridgestone/Firestone, Heredia, Costa Rica, Costa Rica VER EN MAPA **Horario** Full-Time **¿Ubicación remota?** N **¿Reubicación?** N **Tipo de Posición** Non-Management - Marriott International es un...

  • Global Executive Admin

    hace 5 meses


    Heredia, Costa Rica JLL A tiempo completo

    JLL supports the Whole You, personally and professionally. This role is to provide exceptional Executive Assistant (Global GREF Leadership Team Coordinator) support to the Global Account Director and five other Global Function Directors’ for our largest Global client account teams. This is an exciting, varied and high-profile role within a core part of...