Administrative Assistant

hace 6 meses


Heredia, Costa Rica Straumann Group A tiempo completo

**Position Summary**:
The administrative assistant performs a variety of administrative support service tasks for the NAM Executives and Shared Services Director.

**Responsibilities**:
This position is responsible for, but not limited to, the following:

- Screens incoming calls and correspondence as needed.
- Manages and submits all travel expenses.
- Arrange internal and offsite meetings as needed, includes coordinating conference lines, catering, supplies, hotel, transportation and air travel.
- Perform special projects as assigned, collaborating with various staff and departments.
- Back-up support to Administrative Support Group by providing support to Lead Team members when other Assistants are out of the office.
- Assist in maintaining calendar, scheduling of appointments and meetings, and arranging travel.
- Attends various department meetings and travels to offsite meetings when needed.
- Handle and maintain confidential information.
- Performs regular day-to-day office duties.
- The responsibilities listed herein are not intended to be a comprehensive list of the duties and responsibilities of the position. The duties and responsibilities may change without notice._

**Physical Attributes**:

- May sit for extended periods of time.
- Utilize dexterity abilities to perform typing, operate a computer and other office equipment, to perform filing, and related job responsibilities and attention to detail competence.
- Spend significant time reading both on paper and on a computer.

**Work Environment**:

- General office environment.
- Noise level in the work environment is usually quiet to moderate.

**Administrative Assistant - CR**

**Minimum Qualifications**:

- Associate degree in business or secretarial science desirable, not required.
- +3 years of experience in an administration position in a corporate setting.
- Excellent skills with MS Word, Excel, and Power Point and Notes.
- Fluent in English

**Preferred Qualifications**:

- Excellent Microsoft Office skills, including Word, Excel, and PowerPoint.
- Takes an active role in helping to foster a team-oriented culture.
- Ability to work with multiple internal and external customers and determine priorities.
- Detail oriented; Strong focus on accuracy, quality, and timeliness all while handling multiple tasks.
- Strong organization skills with developed processes.
- Self-motivated with demonstrated ability to take on tasks or projects, without being asked.
- Good written/oral skills.
- Strong professional judgment/critical thinking.
- Creative; solution oriented.
- Ability to effectively work and communicate with people at all levels in the organization and in all departments.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

**Employment Type**:Full Time

**Alternative Locations**:Costa Rica : Heredia

**Travel Percentage**:0%

**Requisition ID**:12749



  • Heredia, Costa Rica Moody's A tiempo completo

    Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions. We are seeking a highly organized and responsible Administrative Assistant to join our Corporate Affairs team; the position is based in Costa Rica and will support Corporate Affairs colleagues globally. **Responsibilities**: - Coordinate and lead...


  • Heredia, Costa Rica IBM A tiempo completo

    Introduction At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's most...


  • Heredia, Costa Rica IBM A tiempo completo

    Introduction At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's most...

  • Executive Assistant

    hace 6 meses


    Heredia, Costa Rica BMNS A tiempo completo

    Executive Assistant has a minimum of five years of experience supporting an executive or executive team. Responsibilities for this position include: - Manage calendar for internal/external meetings - Planning and scheduling meetings including room reservations, invitations and accommodations, minutes preparation and distribution, and agenda development -...


  • Heredia, Costa Rica Philip Morris International A tiempo completo

    Our company is changing - dramatically. We are building our future on smoke free products because they are a much better choice. We are looking for a highly motivate employee with passion and dedication to be our next Executive Assistant who will assist Managing Director and other key areas in the business, provide adequate information and assistance in...


  • Heredia, Costa Rica Moody's A tiempo completo

    At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. **Job Duties and...


  • Heredia, Costa Rica Databricks A tiempo completo

    MKTQ424R41 At Databricks, we are passionate about helping data teams solve the world's toughest problems — from making the next mode of transportation a reality to accelerating the development of medical breakthroughs. We do this by building and running the world's best data and AI infrastructure platform so our customers can use deep data insights to...


  • Heredia, Costa Rica Huntsman A tiempo completo

    Job Description: Assistant Buyer Indirects Procurement Operations Here, you can make an impact and make a difference. Come join us. Huntsman is seeking an Assistant Buyer Indirects Procurement Operations supporting the GBS located in Costa Rica. This position will report to the Indirect Procurement Team Lead. As the Assistant Buyer Indirects Procurement...

  • Executive Assistant

    hace 7 meses


    Heredia, Costa Rica Hakkoda A tiempo completo

    **ABOUT HAKKODA** Hakkoda is a modern data consultancy that empowers data driven organizations to realize the full value of the Snowflake Data Cloud. We provide consulting and managed services in data architecture, data engineering, analytics and data science. We are renowned for bringing our clients deep expertise, being easy to work with, and being an...


  • Heredia, Costa Rica Viant Medical A tiempo completo

    **Job Title**: Manufacturing Engineer Assistant **Main Purpose of Job**: (Brief Summary) - The individual in this position shall work with Manufacturing, Quality, Production, Administrative and Technical personnel of the campus to gather and provide information required by Engineering as required to ensure the achievement of expected quality levels,...


  • Heredia, Costa Rica Viant Medical A tiempo completo

    **Job Title**: Manufacturing Engineer Assistant **Main Purpose of Job**: (Brief Summary) - The individual in this position shall work with Manufacturing, Quality, Production, Administrative and Technical personnel of the campus to gather and provide information required by Engineering as required to ensure the achievement of expected quality levels,...

  • Executive Assistant

    hace 6 meses


    Heredia, Costa Rica ServiceNow A tiempo completo

    **Company Description** At ServiceNow, our technology makes the world work for everyone, and our people make it possible. We move fast because the world can’t wait, and we innovate in ways no one else can for our customers and communities. By joining ServiceNow, you are part of an ambitious team of change makers who have a restless curiosity and a drive...

  • EHS Engineer Assistant

    hace 6 meses


    Heredia, Costa Rica Viant Medical A tiempo completo

    **Job Title**: EHS Engineer Assistant **Department**: Facilities & Maintenance - ____________________________________________ **Main Purpose of Job**: (Brief Summary) - This position is responsible for assist and support all efforts to provide a good occupational safety, health and environmental conservation programs in Viant Costa Rica. Leading this...


  • Heredia, Costa Rica Experian A tiempo completo

    Company Description **Experian **is the world’s leading global information services company. During life’s big moments - from buying a home or a car, to sending a child to college, to growing a business by connecting with new customers - we empower consumers and our clients to manage their data with confidence. We help individuals to take financial...

  • Admin Assistant

    hace 6 meses


    Heredia, Costa Rica Marriott International, Inc A tiempo completo

    **Número de Empleo** 23194550 **Categoría de Empleo** Administrative **Ubicación** Costa Rica Marriott Hotel Hacienda Belen, 700 meters west from Bridgestone/Firestone, Heredia, Costa Rica, Costa Rica VER EN MAPA **Horario** Full-Time **¿Ubicación remota?** N **¿Reubicación?** N **Tipo de Posición** Non-Management - Marriott International es un...


  • Heredia, Costa Rica Viant Medical A tiempo completo

    **Job Title**: Human Resources Operations Clerk **Department**: Human Resources - ____________________________________________ **Main Purpose of Job**: (Brief Summary) The Human Resources Operations Clerk is an entry-level position in the Human Resources department. The Human Resources Operations Clerk is responsible for providing administrative and office...

  • Global Executive Admin

    hace 6 meses


    Heredia, Costa Rica JLL A tiempo completo

    JLL supports the Whole You, personally and professionally. This role is to provide exceptional Executive Assistant (Global GREF Leadership Team Coordinator) support to the Global Account Director and five other Global Function Directors’ for our largest Global client account teams. This is an exciting, varied and high-profile role within a core part of...


  • Heredia, Costa Rica LSEG (London Stock Exchange Group) A tiempo completo

    LSEG is more than a diversified global financial markets infrastructure and data business. We are dedicated, open-access partners with a dedication to excellence in delivering the services our customers expect from us. With extensive experience, deep knowledge and worldwide presence across financial markets, we enable businesses and economies around the...


  • Heredia, Costa Rica Experian A tiempo completo

    Full-time Employee Status: Regular Role Type: Hybrid Department: Administration & Office Support Schedule: Full Time Shift: Day Shift **Company Description**: - Experian is the world’s leading global information services company, unlocking the power of data to create more opportunities for consumers, businesses and society. We are thrilled to share...


  • Heredia, Costa Rica Viant Medical A tiempo completo

    **Job Title**: EHS Engineer Assistant **Department**: Facilities & Maintenance - ____________________________________________ **Main Purpose of Job**: (Brief Summary) - This position is responsible for assist and support all efforts to provide a good occupational safety, health and environmental conservation programs in Viant Costa Rica. Leading this...