Administrative Assistant

hace 1 semana


Heredia, Costa Rica Equifax A tiempo completo

Equifax is where you can power your possible. If you want to achieve your true potential, chart new paths, develop new skills, collaborate with bright minds, and make a meaningful impact, we want to hear from you.

The Administrative Assistant supports members of the Site Leadership with an array of administrative tasks that includes but is not limited to, managing the agenda, coordinating events, managing the budget of the office, executing the purchase of goods and services, arranging travel and expense reporting. The incumbent should be able to work independently within established guidelines and will make independent decisions regarding planning, organizing, and scheduling work.

**What you’ll do**:

- Manage the agenda of the appointed members of the Site Leadership team.
- Organize recurrent meetings, coordinate the production of the meeting content, prepare and distribute meeting minutes as well as follow-up with pending items
- Organize the production and execution off-cycle events in line with the event design and allocated budget defined by the group leader.
- Purchase of goods and services for the organization includes creating purchase orders and registering invoices in the corresponding system.
- Establish and maintain the relationship with the travel services provider, coordinate domestic and international travel as required for the supported leader and prepare and submit expense reports on behalf of the executive in a timely manner.

**What experience you need**:

- High school diploma or equivalent education required
- 3+ years of administrative assistant experience supporting senior management positions in a corporate setting
- Fully bilingual (B2+) in Spanish and English both written and verbal

**What could set you apart**:

- Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment with little direct supervision
- Ability to communicate and orient multicultural groups of people at different levels of education or knowledge. Must be able to work with individuals at all levels of the organization
- Passionate about planning and executing large meetings and events.
- Skilled in scheduling international travel, global meetings, and appointments.
- Positive and personable with strong interpersonal skills and an upbeat, “can do” attitude
- Exceptional interpersonal skills with a friendly and professional demeanor.
- Ability to motivate and persuade others to meet their work and company objectives/values.
- Team player and self-motivated. Drive and tenacity, deliver on expectations.
- Possess clear and assertive communication skills and a passion to help team members and clients. Excellent presentation techniques.
- A high degree of emotional intelligence, with a passion for inclusion and equality
- Discretion, diplomacy, and excellent judgment
- Calm under pressure, able to cope with time-sensitive and critical tasks in a professional manner
- Advanced proficiency with MS Office Suite or Google Suite
- Fast learner and adaptable.

We offer comprehensive compensation and healthcare packages, on-site doctor, paramedics service 24/7, life insurance, gym facilities, collaborative workspaces, free transportation and parking, subsidized cafeteria, solidarity association, and organizational growth potential through our online learning platform with guided career tracks.

Equifax is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.



  • Heredia, Costa Rica Moody's A tiempo completo

    Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions. We are seeking a highly organized and responsible Administrative Assistant to join our Corporate Affairs team; the position is based in Costa Rica and will support Corporate Affairs colleagues globally. **Responsibilities**: - Coordinate and lead...


  • Heredia, Costa Rica Kyndryl Costa Rica, Sociedad de Responsabilidad Limitada A tiempo completo

    **Why Kyndryl** Kyndryl is a market leader that thinks and acts like a start-up. We design, build, manage, and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our...


  • Heredia, Costa Rica IBM A tiempo completo

    Introduction At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's most...


  • Heredia, Costa Rica Straumann Group A tiempo completo

    **Position Summary**: The administrative assistant performs a variety of administrative support service tasks for the NAM Executives and Shared Services Director. **Responsibilities**: This position is responsible for, but not limited to, the following: - Screens incoming calls and correspondence as needed. - Manages and submits all travel expenses. -...

  • Administrative Assistant

    hace 2 semanas


    Heredia, Costa Rica IBM A tiempo completo

    **Introduction** At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's...

  • Administrative Assistant

    hace 1 semana


    Heredia, Costa Rica IBM A tiempo completo

    **Introduction** At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's...


  • Heredia, Costa Rica Kyndryl Costa Rica, Sociedad de Responsabilidad Limitada A tiempo completo

    **Why Kyndryl** Kyndryl is a market leader that thinks and acts like a start-up. We design, build, manage, and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our...


  • Heredia, Costa Rica IBM A tiempo completo

    **Introduction** At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's...


  • Heredia, Costa Rica IBM A tiempo completo

    **Introduction** At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's...


  • Heredia, Costa Rica IBM A tiempo completo

    Introduction At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's most...


  • Heredia, Costa Rica SGF Global A tiempo completo

    Hybrid - 1 day a week home, 4 days onsite We are seeking a highly organized and detail-oriented Administrative Assistant. **Responsibilities**: 1Perform general administrative tasks such as managing correspondence, scheduling appointments, support communication activities, scheduling meetings and team building activities. 2. Assist in the preparation and...


  • Heredia, Costa Rica Kyndryl Costa Rica, Sociedad de Responsabilidad Limitada A tiempo completo

    **Why Kyndryl** Kyndryl is a market leader that thinks and acts like a start-up. We design, build, manage, and modernize the mission-critical technology systems that the world depends on every day. So why work at Kyndryl? We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our...

  • Executive Assistant

    hace 7 meses


    Heredia, Costa Rica BMNS A tiempo completo

    Executive Assistant has a minimum of five years of experience supporting an executive or executive team. Responsibilities for this position include: - Manage calendar for internal/external meetings - Planning and scheduling meetings including room reservations, invitations and accommodations, minutes preparation and distribution, and agenda development -...


  • Heredia, Costa Rica Equifax A tiempo completo

    Equifax is where you can power your possible. If you want to achieve your true potential, chart new paths, develop new skills, collaborate with bright minds, and make a meaningful impact, we want to hear from you. The Sr Executive Administrative Assistant functions as a personal assistant to the GSS SVP & Site Leader and manages a wide array of advanced...


  • Heredia, Costa Rica Moody's A tiempo completo

    This individual will be responsible for providing efficient and proactive full administrative support to the senior members of the GPRA team in the US and Europe. There will be a focus on travel booking, expense reporting, arranging meeting and working with vendors on invoicing. This role requires strong attention to detail and ability to multi-task in a...

  • HR Assistant

    hace 6 días


    Heredia, Costa Rica Auxis A tiempo completo

    Job Summary: Human resource assistants are the behind-the-scenes collaborators and colleagues whose main job responsibilities are focused on helping HR generalists and Manager accomplish HR-related tasks. HR assistants are involved with nearly all programs and services that relate to a company’s human resources division. Their work, which is often...


  • Heredia, Costa Rica Moody's A tiempo completo

    At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. **Job Duties and...


  • Heredia, Costa Rica Moody's A tiempo completo

    **General Administrative Support** - Provide general administrative assistance. - Acquire and maintain a good understanding of Moody’s business, and specific business line being supported, to provide optimal customer service. - Uses initiative to relieve executives of detail work. **Meeting Coordination** - Process meeting requests for team including...


  • Heredia, Costa Rica Databricks A tiempo completo

    MKTQ424R41 At Databricks, we are passionate about helping data teams solve the world's toughest problems — from making the next mode of transportation a reality to accelerating the development of medical breakthroughs. We do this by building and running the world's best data and AI infrastructure platform so our customers can use deep data insights to...

  • Facilities Assistant

    hace 3 horas


    Heredia, Costa Rica Hakkoda A tiempo completo

    **ABOUT HAKKODA** Hakkoda is a modern data consultancy empowering data driven organizations. We are experts in helping companies realize the full value of the Snowflake Data Cloud. We provide consulting and managed services in data architecture, data engineering, analytics and data science. We are renowned for bringing our clients deep expertise, being...