Executive Assistant

hace 3 semanas

Heredia, Costa Rica Hakkoda A tiempo completo

**ABOUT HAKKODA**

Hakkoda is a modern data consultancy that empowers data driven organizations to realize the full value of the Snowflake Data Cloud. We provide consulting and managed services in data architecture, data engineering, analytics and data science. We are renowned for bringing our clients deep expertise, being easy to work with, and being an amazing place to work We are looking for curious and creative individuals who want to be part of a fast-paced, dynamic environment, where everyone’s input and efforts are valued. We hire outstanding individuals and give them the opportunity to thrive in a collaborative atmosphere that values learning, growth, and hard work. Our team is distributed across North America, Latin America, and Europe. If you have the desire to be a part of an exciting, challenging, and rapidly-growing Snowflake consulting services company, and if you are passionate about making a difference in this world, we would love to talk to you.

A Hakkoda Executive Assistant will provide high-level administrative support to our Senior Executives. This role is crucial to maintain the effectiveness of our executive team.

**What we are looking for**:
We are looking for a talent who is proactive, organized, and possess excellent communication and interpersonal skills who is capable of operating with limited supervision.

**Responsibilities**:

- Experience as EA managing executives' agendas and activities such as travel, hotel, expenses, etc.
- Manage and maintain the executives' complex calendars, scheduling meetings, appointments, and travel arrangements. Prioritize and coordinate conflicting appointments and commitments.
- Act as a primary point of contact between the executives and internal/external stakeholders.
- Travel Coordination to support corporate onboarding: Plan, organize, and manage travel arrangements, including flights, accommodations, and itineraries.
- Information Management: Maintain confidentiality and discretion when handling sensitive information and documents.
- Meeting Support: Prepare agendas, take minutes, and follow up on action items for executive meetings.
- Project Assistance: Support executives in special projects, research, and presentations. Assist in tracking and monitoring project deadlines and progress.
- Team Coordination: Collaborate with other executive assistants and administrative staff to ensure seamless coordination of tasks and responsibilities.
- Assist other teams as needed in support of firm wide needs
- Management of solutions or vendors for expense management

**Requirements**:

- Bachelor's degree or 6+ years of relevant work experience
- Proven experience as an executive assistant or in a similar role with demonstrable experience building trust and credibility with executive leadership teams.
- Excellent project management skills are desired, and knowledge of driving and planning events is required
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Discretion and the ability to handle confidential information with integrity.
- Problem-solving skills and the ability to adapt to changing priorities.
- Strong interpersonal skills and a professional demeanor.

Hakkoda is an exciting, high growth company, and we’re scaling our team. We are looking for exceptional people who share our values, challenge ordinary thinking, and push the pace of innovation while building a future for themselves and Hakkoda. We are a collaborative team of high achievers. We love to explore, challenge and have a lot of fun along the way. Are you ready for the adventure? Click here to see our culture on display.

Benefits will vary by country:

- Medical, Dental, Vision
- Life Insurance
- Paid parental leave
- Paid time off
- Work from home benefits for 100% remote roles
- Technical training and certifications
- Robust learning and development opportunities

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