Receptionist & Administrative Assistant

hace 3 semanas


San Francisco, Heredia, Costa Rica Auxis A tiempo completo

Job Summary:

Responsibilities:

  • Organize and schedule meetings and appointments.
  • Answer calls and greet all clients and visitors with professionalism and etiquette.
  • Assist in the preparation of regularly scheduled reports regarding transportation, supplies, petty cash, and credit card statements.
  • Order and deliver office supplies.
  • Book travel & hotel arrangements.
  • Submit and reconcile expense reports.
  • Provide support to visitors.
  • Provide information by answering questions and requests.
  • Manage the access control process and deactivation.
  • Cover the reception desk.
  • Assist with onboarding coordination.
  • Coordinate repairs to office equipment.
  • Create invoices and quotes requested.
  • Provide support in Auxis Peak fairs, by quoting and ordering products.
  • Control the visitors, vendors, and employees' access and registration process.

Skills and Experience:

  • English-Spanish Language (Oral and writing 80% or higher) (B2 level in English).
  • High School Diploma or a Technical Degree.
  • Strong knowledge of MS Office tools.
  • Strong work ethic. Honest and loyal. Strong values.
  • Must be detailoriented, pays attention to the details and can make a conscious effort to understand causes instead of just the effects
  • Able to effectively work in stressful environments and situations with frequently changing priorities
  • Must have the ability to communicate (orally and in writing) in a professional manner when dealing with employees and management, as well as vendors and clients.
  • Must have strong analytical skills.
  • Organizational, multitasking, and prioritizing skills.
  • Must be a team player and be able to interact with staff at all levels of the company and its operating units
  • Strong initiative to follow up on pending issues and organize assigned work.
  • Ability to deal sensitively with confidential material.

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