Executive Assistant

hace 2 semanas

San Francisco, Heredia, Costa Rica ServiceNow A tiempo completo

Company Description
At ServiceNow, our technology makes the world work for everyone, and our people make it possible.

We move fast because the world can't wait, and we innovate in ways no one else can for our customers and communities.

By joining ServiceNow, you are part of an ambitious team of change makers who have a restless curiosity and a drive for ingenuity.

We know that your best work happens when you live your best life and share your unique talents, so we do everything we can to make that possible.

We dream big together, supporting each other to make our individual and collective dreams come true. The future is ours, and it starts with you.


With more than 7,700+ customers, we serve approximately 85% of the Fortune 500, and we're proud to be one of FORTUNE 100 Best Companies to Work For and World's Most Admired Companies.

Learn more on Life at Now blog and hear from our employees about their experiences working at ServiceNow.

Job Description What you get to do in this role**:

  • We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You are the glue that keeps our Senior Leadership together. You're enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment.

Responsibilities:

  • Calendar and Meeting management: coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off
- site meetings and events, and one-on-one meetings. Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflicts

  • Meeting and interview preparation.
  • Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews.
  • Handle all travel (flight, hotel, car) arrangements (domestic and international)
  • Expense management duties, which includes submitting expense reports and receipts in a timely manner
  • Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire
  • Submit and manage all help desk support requests for Sr. Directors as needed
  • Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running
  • Project work as needed to support each teams' goals

Qualifications This will support our VP, Customer Outcomes + 1 other VP***Must be fluent in English*
To be successful in this role you have:
  • 5+ years of administrative assistant experience
  • Proactive, one step ahead work ethic, attitude and approach
  • Multitaking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs
  • Ability to drive schedules and agendas with deeper understanding of context
  • Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
  • Superior communication skills with the ability to work across all levels, internally and with agencies
  • High level of confidentiality, discernment and judgment
  • Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
  • You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX and
JV20

Additional Information
ServiceNow is an Equal Employment Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.

At ServiceNow, we lead with flexibility and trust in our distributed world of work.

Click here to learn about our work personas:
flexible, remote and required-in-office.

Please Note:
Fraudulent job postings/job scams are increasingly common. Click here to learn what to watch out for and how to protect yourself. All genuine ServiceNow job postings can be found through the ServiceNow Careers site.

From Fortune Fortune Media IP Limited All rights reserved. Used under license.

Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of, ServiceNow.

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