Associate Travel Coordinator

hace 1 mes


San José, Costa Rica Publicis Re:Sources Global A tiempo completo
Job Description

Objective:

Responsible for the day-to-day administration of the global and local travel programs in the Americas countries on behalf of the Publicis Groupe, in collaboration with the Global Travel and Related Services Manager.

Responsibilities:

  • Respond to issues which may arise with travel suppliers
  • Providing assistance to the Global Travel and Related Services Manager with global Request For Proposals
  • Overseeing and project managing implementation of the global travel program in new agencies / markets to agreed timescales
  • Day-to-day tasks of the corporate card program for all markets:
    • Ensuring internal controls / processes are respected
    • Processing card applications (including internal application forms)
    • Debt / delinquency management of all card products
    • Aligning the Travel Supplier payment process with accounts payable teams
    • Annual audit of cardholder employee status
  • Ensuring hierarchy for all markets is correct for global suppliers, including checks on raw data
  • Completing required reporting:
    • Working in collaboration with AMEX Travel and AMEX Card to create monthly data blocks
    • Contracted carriers market share reporting : identifying and reducing leakage
    • Prepare and analyse monthly and quarterly travel reports for the Groupe and the Solutions HUBs from global AMEX Travel interactive dashboard
    • Annual CSR reports in collaboration with AMEX Travel
    • General reporting / spend analytics
  • Co-write Quarterly Business Review presentations with global suppliers
  • Arranging signature of Local Country Agreements for global suppliers
  • Managing and maintaining the list of out of policy approved travellers with the HUB CTOs
  • Acting as 2nd level approver for out of policy travel bookings:

Bookings made locally which breach the Groupe’s travel policy

    • Reviewing situations where more than the required number of travelers are on the same flight
    • Managing local travel contracts
    • Running local travel contract RFPs

 


Qualifications

•Studies in: Business Administration, Finance, Public Accounting or related major
•At least 3 years in similar positions related to Travel, in multinational organizations and experience in Shared Service Centers
•Advanced English (oral and written skills)
•Portuguese is a plus





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