Program Coordinator, Private Custom Travel Specialist
hace 2 meses
About Us
TCS Expeditions is a leading provider of unique travel experiences. Our team has hosted guests on adventures of a lifetime for over 30 years, developing and operating over 300 expeditions to more than 200 destinations. We deliver unparalleled and significant experiences in unique destinations around the globe, operating luxury jet tours under our own brand as well as for strategic partners.
The Opportunity
The Program Coordinator provides general team support to the Private Custom Travel team. Responsibilities include working with Program Management to update and proof trip itineraries and guest documents, owning health and safety data input and measures, facilitating supplier onboarding to Master Service Agreements, managing monthly guest insurance orders, and other ad-hoc projects and administrative duties.
Responsibilities
- Distribute Requests for Proposals (RFP's) among the Program Management team
- Assist with itinerary updates
- Complete a final update and proofing of each guest's final documents
- Create and assemble documents and files for each program
- Update and maintain supplier data in Salesforce
- Send new and existing suppliers Master Service Agreement, facilitate negotiation of terms
- Data entry and management of various trackers and tools related to company Health and Safety initiatives and processes
- Manage relevant trip data entry in Salesforce
- Develop insurance quotes and process insurance for guests
- Conduct destination risk assessments
- Support department administrative and accounting tasks, regular use of TCS financial system (Softrip)
- On an ad-hoc basis, conduct research using the web or company databases and materials, and organize and present findings to staff
- Create and maintain specific resource, training, and operations files
- Provide general administrative support for the smooth functioning of the department including filing, data entry, assembling, collating, and managing mailings and packages, completing expense reports, etc
- Set up meetings both internally and with outside vendors
- Serve as backup to other roles in the event of staff travel/out-of-office
Requirements
2+ years of administrative support, clerical, or general office experience is required. Demonstrated ability to build successful working relationships with colleagues and vendors. Proficient in Microsoft Word, Excel, and Outlook. Excellent written and verbal communication skills. High level of accuracy, attention to detail, and strong organizational skills. Database experience preferred (e.g. Salesforce). Tech savvy; Smart sheet and AXUS or other relevant software experience a plus. Ability to work cross-collaboratively in cross-functional teams. Flexible and works well under pressure. Positive can-do attitude. General knowledge of world geography and interest in luxury travel is a plus. Requires solid time management skills, and the ability to immediately surface and resolve overlapping priorities, to communicate effectively with multiple partners, and to coordinate workload and priorities independently.
What We Offer
Competitive salary. Various employee discounts and offers. Career progression opportunities.
Our Commitment to Equity, Diversity & Inclusion
We believe people are happier and perform best when they are able to be their true self, and that diverse teams deliver better results. Together we will cultivate a diverse, equitable, and inclusive environment, where everyone can flourish.
-
Program Director for Custom Travel Initiatives
hace 2 meses
San José, San José, Costa Rica Tcs Expeditions A tiempo completoProgram Manager, Private Custom Travel OverviewWe are seeking an experienced Program Manager to lead the development and execution of Private Custom Travel journeys. As a key member of our team, you will be responsible for managing trip logistics, ensuring guest happiness, and maintaining quality control.Key Responsibilities:Develop and implement customized...
-
Custom Europe Travel Coordinator
hace 7 días
San José, San José, Costa Rica Europe Express A tiempo completoWe are seeking highly motivated professionals to support our growing team of travel experts. As a Reservations Sales Agent at Europe Express, you will play a critical role in delivering exceptional customer experiences.**About the Role:**This is a hybrid position that requires a minimum of 2 days in our office located in Escazu Village, San Jose. You will be...
-
Expedition Budget Coordinator
hace 2 semanas
San José, San José, Costa Rica Tcs Expeditions A tiempo completoOverviewTCS Expeditions, a renowned leader in private jet expeditions and custom itineraries, seeks a skilled Expedition Budget Coordinator to manage our trip budgeting tool in Microsoft Excel. This role is ideal for an expert in financial planning with a passion for luxury travel.
-
Travel Experience Coordinator
hace 4 semanas
San José, San José, Costa Rica Get Your Beach On Travel A tiempo completoJob SummaryGet Your Beach On Travel is seeking a highly organized and detail-oriented Travel Experience Coordinator to join our team. This is a remote position that offers flexibility and the opportunity to work with clients from all over the world.About UsWe are a travel company dedicated to providing unforgettable experiences for our clients. Our team is...
-
Travel Experience Coordinator
hace 1 mes
San José, San José, Costa Rica Europe Express A tiempo completo**About Europe Express**: Established in 1990, we provide high-quality, custom travel to Europe for North American clients.**Job Overview**: We seek a highly skilled Travel Experience Coordinator to support our US-based Travel Agent Partners, including in-destination assistance.**Responsibilities:Collaborate with our team for seamless servicingPrice and...
-
Travel Coordinator Assistant
hace 1 hora
San José, San José, Costa Rica Roam Wild Travel A tiempo completoWe are looking for a dynamic individual to join our team as a Travel Coordinator Assistant.The ideal candidate will have excellent organizational and communication skills, with the ability to work calmly and efficiently under time pressure. You will be responsible for working closely with the Travel Designer to develop written itinerary files for client...
-
Custom Group Travel Executive
hace 3 semanas
San José, San José, Costa Rica Europe Express A tiempo completoEstablished in 1990, Europe Express has been delivering exceptional custom travel experiences to North American clients.We are seeking an experienced professional to join our team as a Custom Group Travel Executive. This role will be responsible for driving sales and executing fully customized group travel itineraries to Europe.The ideal candidate will have...
-
Destination Expert
hace 2 meses
San José, San José, Costa Rica Europe Express A tiempo completoAbout Europe ExpressWe are a leading provider of custom travel to Europe, established in 1990. Our team serves both private group and FIT leisure markets, working exclusively with travel advisors to book everything from air and rail to hotels and sightseeing tours.This is a hybrid role where you will be required to spend a minimum of 2 days in our office...
-
Luxury Travel Content Specialist
hace 2 meses
San José, San José, Costa Rica Tcs Expeditions A tiempo completoCareer OverviewTcs Expeditions is seeking a skilled Luxury Travel Content Specialist to join its Private Custom Travel team. As a key contributor to the team, this role will be responsible for crafting compelling content that showcases the company's luxurious travel experiences.Key ResponsibilitiesDevelop engaging sales proposals and sample itineraries that...
-
Customized Travel Experience Director
hace 3 semanas
San José, San José, Costa Rica Tcs Expeditions A tiempo completoJob OverviewTcs Expeditions is seeking a highly skilled and organized Customized Travel Experience Director to lead the development and execution of private custom travel journeys.
-
Travel Experience Coordinator
hace 1 mes
San José, San José, Costa Rica Erika4Travel A tiempo completo**Job Summary:**Erika4Travel is seeking a talented Travel Experience Coordinator to join our team. In this role, you will be responsible for assisting corporate clients in planning and booking travel arrangements.**Responsibilities:**Assist clients in planning and booking flights, accommodations, and transportationResearch and provide the best travel options...
-
Travel Experience Coordinator
hace 2 semanas
San José, San José, Costa Rica Erika4Travel A tiempo completoAbout Erika4TravelWe are a remote travel company seeking an enthusiastic individual to join our team as a Custom Travel Designer. In this flexible, commission-based role, you'll have the freedom to work from anywhere in the world, setting your own hours while enjoying exclusive travel perks and discounts.
-
Travel Industry Operations Specialist
hace 3 semanas
San José, San José, Costa Rica Europe Express A tiempo completoWe are seeking a dedicated and customer-focused Travel Industry Operations Specialist to join our team at Europe Express. In this role, you will play a vital part in supporting the needs of our US-based travel agent partners from deposit through trip completion.**Company Overview**Europe Express is a well-established company providing high-quality custom...
-
Travel Experience Coordinator
hace 7 días
San José, San José, Costa Rica Cwt A tiempo completoWe are seeking a highly skilled Travel Experience Coordinator to join our team at CWT in Escazú, Costa Rica. In this role, you will provide exceptional customer service to corporate travelers before, during and after their business trips.Company OverviewCWT is a leading travel management company that has been in the industry for 150 years. We pride...
-
Conservation Program Coordinator
hace 3 semanas
San José, San José, Costa Rica Gvi A tiempo completoWe are seeking a highly motivated and experienced Conservation Program Coordinator to join our team in Kekoldi, Costa Rica.The estimated salary for this role is $2,500 - $3,000 per month, depending on experience.About GVIGVI is an international multi-award-winning social enterprise dedicated to supporting a more sustainable future. We offer conservation and...
-
Experienced Travel Guide for Costa Rica
hace 3 semanas
San José, San José, Costa Rica Ventura Travel A tiempo completoPURAVENTURA, a group of specialized travel brands in Germany, seeks an experienced Travel Conductor to lead small groups on 02-03 weeks all-country trips in Costa Rica.As our trusted guide, you will ensure the safety and well-being of Senior travellers (06-12 people) while maintaining the established travel itinerary. Your responsibilities include:Main...
-
Medical Education Event Coordinator Specialist
hace 2 meses
San José, San José, Costa Rica Zimvie Us Corp Llc A tiempo completoMedical Education Event Coordinator SpecialistWe are seeking a highly skilled Medical Education Event Coordinator Specialist to join our team at Zimvie US Corp LLC.Estimated Salary: $65,000 - $85,000 per yearAbout the Role:This is an exciting opportunity to coordinate regional medical education events in the U.S., Canada, and Latin America. The successful...
-
Travel Sales Coordinator
hace 3 semanas
San José, San José, Costa Rica Recluta Talent Hunter A tiempo completoRecluta Talent Hunter is seeking a skilled Travel Sales Coordinator to join our team in Nosara, Guanacaste. As one of the top hotels in the area, we are looking for an experienced professional to manage sales and customer service.**Job Summary:**The ideal candidate will have at least 2 years of experience in similar roles, with a degree in Tourism or...
-
Wildlife Conservation Program Coordinator
hace 2 meses
San José, San José, Costa Rica Gvi A tiempo completoJob TitleField AssistantOverviewGVI is seeking a highly motivated Field Assistant to join our team in Kekoldi, Costa Rica.Job DescriptionSupport the Conservation Program Coordinator in daily project activities, including data collection and research projects.Conduct fieldwork in various conservation projects, such as surveys and providing in-field training...
-
Travel Experience Creator
hace 7 días
San José, San José, Costa Rica Intrepid Travel A tiempo completoCompany Overview:Intrepid Travel is a leading tour operator that offers unique and immersive experiences for travelers. We are passionate about providing exceptional customer service and creating unforgettable moments for our customers.About the Role:We are seeking a highly skilled Product Assistant to join our team in San Jose, Costa Rica. As a Product...