Senior Meeting
hace 2 semanas
Senior Meeting & Events Planner
- (2200018R)
**CWT Meetings & Events** is a global, full-service meetings and events agency with over 30 years of experience providing innovative solutions for both strategic meetings and event management. We live, breathe and thrive on executing some of the most innovative events and finest meetings of all shapes and sizes.
We’re a community of 1,400 meetings and event experts spanning 68 countries and we are continuing to grow. We are always on the lookout for talented people to join us on our journey and help us to exceed both our own expectations, and those of our clients.
**Position overview**
**CWT Meetings & Events** is seeking** Senior Meeting and Events Planner **who will serve as the primary client liaison and project lead for meetings and events with varying degrees of complexity, as assigned by the Operations Manager. This position will be responsible for overall project management, from the early pre-planning stages through final billing and operational execution and will be responsible for managing various meetings and events at any given time. Project management work will include, but will not be limited to, creating and leading logistics and production teams, project budget creation and reconciliation, collaborating with internal associates and external partners, managing project timelines, and contract negotiations either in collaboration with a sourcing specialist or on their own.
**Position Description**
- **Meeting/Event Planning Process**
- Determines purpose of assigned meetings, prepares a project plan with specifications, and obtains pertinent historical information related to program.
- Manages and balances various meetings and events simultaneously.
- Identifies stakeholder needs, prepares program outlines (topics, content, speakers), designs program details to meet needs of participants, identifies successful criteria for evaluation of meeting and determines technology requirements.
- Performs time tracking as requested by management.
- Develops and manages a strategic project plan with established milestones and critical path.
- After objectives are identified and a project plan is created, manages a team of internal associates and external suppliers that will deliver against these objectives.
- Responsible for delivering objectives within budget and ensuring project timeline is progressing.
- Responsible for managing the tasks and workload among the project team.
- Provides program feedback to all stakeholders through summary and distribution program debrief notes for inclusion in account review.
- Supports colleagues and events throughout the department on a larger scale. You could be working as project lead or as support on a larger meeting.
- Collaborates with sourcing specialist and/or client to determine appropriate geographical location and venue.
- Identifies services required, and coordinates security procedures.
- Plans, orders, and oversees technology requirements in conjunction with technology vendors or partners and should be comfortable with event technology and A/V to partner with technology experts
- Conducts pre
- and post-meeting briefings with suppliers and facility providers.
- Plans/creates agendas for site inspections.
- Management of supplier partners and internal support areas to ensure quality and timely delivery.
- **Financial & Contract Management**
- Identifies ancillary and/or cost savings opportunities
- Develops budget for meeting which includes negotiating all vendor contracts independently related to a particular event.
- Ensures completion of payment and/or billing processes.
- Manages according to budget.
- Responsible for group reporting requirements.
- Ensures adherence to standard or client specific deposit terms, terms and conditions of client contract, and billing guidelines.
- Financial accountability for programs including adherence to standard or client deposit terms, terms and conditions of client contract, and billing guidelines.
- **Logistics**
- Establishes invitation/registration procedures, assesses risk management to determine insurance and operations needs, and determines exhibitor booth assignments/setup process
- Oversees and/or organizes attendee management and communications
- Secures and communicates transportation/travel arrangements.
- Determines setup for function rooms including seating and AV.
- Manages all food and beverage needs.
- Prepares and reviews housing reports in a timely manner.
- Coordinates shipping of materials.
- Complies with M&E technology usage as required.
- **Project Management**
- Conducts regularly scheduled status meetings from pre-launch through operation, and ongoing programs/events, with client and project teams
- Determines food and beverage requirements that support program objectives.
- Arranges ancillary programs in conjunction with the meetings including pre/post meeting activities.
- Arranges media and PR activities for program, collaborating with int
-
Senior Meeting
hace 1 semana
San José, San José, Costa Rica Carlson Wagonlit Travel A tiempo completoSenior Meeting & Events Planner- (2200018R)**CWT Meetings & Events** is a global, full-service meetings and events agency with over 30 years of experience providing innovative solutions for both strategic meetings and event management.We live, breathe and thrive on executing some of the most innovative events and finest meetings of all shapes and sizes.We're...
-
Pfizer LATAM Meeting and Engagement Controls Expert
hace 14 horas
San José, San José, Costa Rica Pfizer A tiempo completoPfizer LATAM Meeting and Engagement Controls ExpertWe are seeking an experienced professional to join our team as a Pfizer LATAM Meeting and Engagement Controls Expert. In this critical role, you will be responsible for ensuring compliance with regulations and laws related to meetings and engagements in LATAM.Main Responsibilities:Ensure compliance with...
-
Senior Data Management Lead
hace 2 días
San José, San José, Costa Rica Labcorp A tiempo completoWe are seeking an experienced Data Management Professional to join our team as a Senior Clinical Data Manager. In this role, you will be responsible for managing data focused internal project teams, meeting frequently with study leads of EDC Design, SAS Programming, Statistics, and PK to ensure that all deliverables are planned and coordinated...
-
Senior Recruiter Position
hace 2 semanas
San José, San José, Costa Rica Lionbridge Technologies A tiempo completoJob SummaryLionbridge Technologies is seeking a Senior Recruiter to join our team. The ideal candidate will have a proven track record of successful recruiting and a passion for building strong relationships with candidates and hiring managers.The Successful CandidateThe successful candidate will have:At least 3 years of experience in full life cycle...
-
Senior Safety Data Expert
hace 2 semanas
San José, San José, Costa Rica Msd A tiempo completoIn this critical role at MSD, the Senior Safety Data Specialist plays a pivotal part in ensuring compliance and quality in the processing of adverse experience reports. The Specialist will work closely with the GPVCM Manager to achieve this goal.Main Responsibilities:Process AE reports accurately and efficiently, meeting company standards.Analyze and...
-
Senior Event Planner
hace 1 semana
San José, San José, Costa Rica Marriott Worldwide A tiempo completoAbout the RoleIn this exciting opportunity as a Senior Event Planner, you will play a key role in managing event logistics and operations for Marriott Worldwide. Your primary responsibilities will include ensuring billing accuracy, conducting bill reviews with clients, and managing group room blocks and meeting space for average to large-sized assigned...
-
Senior Administrative Coordinator
hace 6 días
San José, San José, Costa Rica Moody'S A tiempo completoCompany OverviewMoody's Government, Public and Regulatory Affairs (GPRA) team is a global function sitting within Corporate Affairs. We deploy expertise on government relations, public policy, and regulatory and geopolitical analysis to inform Moody's Corporation strategy, commercial activities, and risk management.We operate as the front line professionals,...
-
Senior Systems Analyst
hace 2 semanas
San José, San José, Costa Rica Hitachi Solutions Ltd A tiempo completoJob DescriptionWe are looking for a skilled Senior IT Analyst to join our team at Hitachi Solutions Ltd. As a member of the internal IT support and operations team, you will be responsible for providing day-to-day monitoring and actioning of the IT service desk queue and system alerts/logs.Your responsibilities will include troubleshooting, resolving, and...
-
Senior Buyer
hace 2 horas
San José, San José, Costa Rica Tec Talent A tiempo completoCompany from medical industry es looking for a Senior Buyer, who will be responsable for:- Monitor, coordinate and manage all procurement and replenishment processes in accordance with internal policies and in close collaboration with involved departments.- Customer-focused purchasing orientation.Execute all aspects of purchasing and scheduling to achieve...
-
Senior HR Operations Coordinator
hace 6 días
San José, San José, Costa Rica Cigniti Technologies Cr Limitada A tiempo completoJob Description:We are looking for a Senior HR Operations Coordinator to join our team in Tiempo completo capacity. The ideal candidate will have 3 years of HR experience and a bachelor's degree.The successful candidate will be responsible for:Managing and maintaining the local office, including compliance and documentation.Coordinating with WeWork for...
-
Senior Human Resources Consultant Lead
hace 2 días
San José, San José, Costa Rica Freebalance A tiempo completoJob DescriptionWe are seeking an accomplished Senior Human Resources Consultant Lead to spearhead our Human Talent Management project. As a key member of our team, you will be responsible for executing the project's objectives while ensuring seamless collaboration with stakeholders.Main ResponsibilitiesOversee the timely completion of the Human Talent...
-
Meet Senior Analyst
hace 3 días
San José, Costa Rica Pfizer A tiempo completoThe Meetings, External Engagements, & Travel (MEET) Senior Analyst position is responsible for processing and ensuring the compliance of all MEET transactions for the US market. The Senior Analyst will review transaction details for compliance and follow up with commercial colleagues as needed. Additionally, the Senior Analyst will create digital contracts...
-
Senior Customer Experience Manager
hace 2 semanas
San José, San José, Costa Rica Servicenow A tiempo completo**Empower Customer Success and Growth**We are looking for an experienced Customer Success Director to lead our Success Center team in delivering exceptional customer experiences across our digital, commercial, and mid-market customers.The ideal candidate will be responsible for developing strong executive relationships, executing customer success strategies,...
-
Senior Service Operations Specialist
hace 2 días
San José, San José, Costa Rica Mondelez International A tiempo completoAbout the Role:As a Senior Service Operations Specialist at Mondelez International, you will be part of our Business Services team, providing front-line support to employees across various processes and regions. Your primary responsibility will be to serve as the first point of contact for inquiries related to your area of expertise, ensuring timely and...
-
Senior IT Professional
hace 2 semanas
San José, San José, Costa Rica Hitachi Solutions A tiempo completoAs a Senior IT Analyst at Hitachi Solutions, you will play a critical role in ensuring the smooth operation of our IT systems. This includes providing technical support for employees, troubleshooting and resolving technical issues, and collaborating with other departments to review and analyze hardware, software, and service needs.ResponsibilitiesYour key...
-
Meet Senior Analyst
hace 4 semanas
San José, San José, Costa Rica Pfizer A tiempo completoThe Meetings, External Engagements, & Travel (MEET) Senior Analyst position is responsible for processing and ensuring the compliance of all MEET transactions for the US market.The Senior Analyst will review transaction details for compliance and follow up with commercial colleagues as needed.Additionally, the Senior Analyst will create digital contracts and...
-
Senior Globalization Manager
hace 7 días
San José, San José, Costa Rica Summa Linguae Technologies A tiempo completoJob Summary:As a Senior Localization Project Manager at Summa Linguae Technologies, you will be responsible for overseeing multiple projects simultaneously, ensuring timely delivery, and meeting client expectations. Your expertise in project management, leadership, and collaboration will drive our success in providing top-notch localization services.Key...
-
Senior Project Manager Lead
hace 5 días
San Francisco, Heredia, Costa Rica Citi A tiempo completoJob DescriptionCiti is seeking a highly motivated and experienced Senior Project Manager Tech to join our team. As a key member of the Information Services Group (ISG), you will partner with internal stakeholders to drive end-to-end delivery of Front-to-Back strategies for Credit Risk service models. Your focus will be on syndicated loans portfolios,...
-
Senior Business Analyst
hace 14 horas
San Francisco, Heredia, Costa Rica Amzn Support Srvcs Costa Rica A tiempo completoKey AccountabilitiesAs a Financial Analyst II at Amzn Support Srvcs Costa Rica, your key accountabilities will include:Using advanced financial analysis and financial modeling skills to build and manage financial and operational reports.Developing and maintaining forecasts for both OPEX and headcount, ensuring accuracy and timeliness.Participating in...
-
Mid/senior Quality Assurance Engineer
hace 3 semanas
San José, Costa Rica EX2 Outcoding A tiempo completo**Become an Outcoder as a Mid/Senior Quality Assurance Engineer** **What you’ll need to be successful: - Bachelor’s Degree in computer science, Engineering. - Exceptional research skills and self-learning. - 1+ years’ experience in automation scrips based on HTML selectors. - Excellent organizational skills and extraordinary attention to detail and...