Payroll Specialist | Global Payroll Operations

hace 1 mes


San José, San José, Costa Rica Smartsheet A tiempo completo
About the Role

This is a vital position reporting directly to the Sr. Global Payroll Manager.

Key Responsibilities:

  • Assist with international payroll processing for Costa Rica and implementation of other international expansions as needed
  • Cross train with the US payroll processing team to provide backup (related to US off-cycle pay runs, processing terminations, and timesheets), when required
  • Review new hires, master file changes from Workday, and reconcile payroll files from international vendor
  • Manage workflow to ensure all payroll-related transactions are processed timely and accurately
  • Assist with GL creations in Costa Rica with supporting documentation for each payroll for the accounting team
  • Process employment income verifications
  • Monitor and respond to payroll queries/tickets raised by employees in a timely manner
  • Work closely with PeopleOps, Benefits, Compensation, Stock, and Accounting teams to document payroll changes and processes
  • Contribute to the development and routine updates of documentation to ensure standard operating procedures are current
  • Keep apprised of federal, state, and local compensation laws and regulations to ensure company compliance
  • Act as a point of contact for employees on a variety of employment and People-related inquiries and liaison between the Compensation, Benefits, Payroll, Office, and IT teams
  • Other responsibilities include but are not limited to participation in special projects and ad hoc analyses as assigned

Requirements:

  • University degree or equivalent work experience
  • 4+ years of direct payroll experience processing multi-state payroll including international regions
  • Experience with international payroll and a working knowledge of international payroll-related requirements and regulations (Costa Rica and U.S.)
  • Experience with Smartsheet and Workday Payroll a plus
  • Familiarity with Cloudpay, OneSource Virtual, Fidelity, or other Payroll and HR equivalent systems
  • Solid understanding of local, state, and federal payroll and tax laws
  • Effective interpersonal skills, including the ability to interact with individuals inside and outside Smartsheet in a way consistent with our values and commitment to service
  • Direct, approachable, and clear written and verbal communicator to include proficiency in English language
  • Strong attention to detail with high level of accuracy
  • Ability to work independently, manage shifting priorities, demonstrate good personal judgment, and effectively handle tasks under pressure
  • Flexibility in handling workload fluctuations and multiple requests
  • Acutely understanding of confidentiality and access to sensitive information
  • Advanced level of proficiency using Microsoft Office and Google for Work
About the Company

Smartsheet is an Equal Opportunity Employer committed to fostering an inclusive environment with the best employees.

What We Offer

Fully paid Health & Life insurance for full-time employees and family members

Equity - Restricted Stock Units (RSUs) for eligible roles

Monthly stipend to support your work and productivity

Asociacion Solidarista with employee and employer contributions as well as potential alliances with entities such as universities, gyms, etc.

12 days paid Vacation + Flexible Time Away Program

20 weeks fully paid Maternity Leave

12 weeks fully paid Paternity/Adoption Leave

Personal paid Volunteer Day to support our community

Opportunities for professional growth and development including access to LinkedIn Learning online courses

Company Funded Perks including a counseling membership and your own personal Smartsheet account

Teleworking options from any registered location in Costa Rica (role specific)

Salary: $60,000-$80,000 per year



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