Senior Office Coordinator
hace 2 meses
**Job Title:** Senior Office Coordinator
**Job Summary:** We are looking for a highly skilled Senior Office Coordinator to join our team at Havas Group. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our executive team.
**Key Responsibilities:
- Serve as a primary point of contact and liaison between the executive and internal/external stakeholders, including senior leaders, staff members, clients, and partners.
- Assist the executive in managing their schedule, priorities, and commitments, including organizing meetings, coordinating travel arrangements, and preparing briefing materials.
- Oversee multiple busy calendars, proactively resolving conflicts and ensuring optimal time management for the executive's priorities.
- Provide analysis, recommendations, and advice to the executive to support decision-making processes.
- Efficiently handle a high volume of expenses with precision and timeliness.
- Coordinate meeting logistics, including audio/video conferencing setup and catering arrangements remotely.
- Oversee key projects and initiatives on behalf of the executive, ensuring they stay on track, meet deadlines, and achieve objectives.
Requirements & Skills:
- 5-7 years of experience as an Executive Assistant.
- Excellent English communication (written & verbal) and interpersonal skills, C1 Level required.
- Proficiency in Outlook, Teams, Zoom, PPT, Word, Excel.
- Outstanding ability to execute reliably by solving problems proactively and prioritizing time and tasks.
- Attention to detail, especially as it relates to handling calendars and travel.
- Resilience to navigate competing priorities and constant change during busy periods.
Education:
Bachelor's degree in administration or any related field.
Contract Type:
Permanent
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