Travel and Expense Administrator Specialist

hace 14 horas


San José, San José, Costa Rica Catalina Marketing A tiempo completo

About the Role

Catalina Marketing is committed to innovation and excellence in all aspects of our business. We are seeking a highly skilled Travel and Expense Administrator Specialist to join our team.

Responsibilities

  • Review and audit employee expense reports to ensure compliance with company policies and procedures in a timely manner.
  • Administer corporate accounts with AMEX and Uber for Business, including activating and cancelling employees' accounts to ensure appropriate access and monitoring of account activity.
  • Monitor and review metrics such as policy violations, credit card transactions not processed, delinquencies, delayed manager approval, overall spend, and adherence to established spend limits.
  • Generate assigned month-end reports, T&E accrual, monthly Uber statement, and prepare required journal entries and account reconciliations.
  • Process periodic settlement runs for payments to Corporate Card company, employees, and suppliers.
  • Recommend revisions to Travel and Expense policy, procedures, and guidelines.
  • Support Procurement Specialist I in generating requisitions and purchase orders as needed.
  • Review, code, and determine spend category of supplier invoices.
  • Match invoices to purchase order details and resolve exceptions of supplier invoices.
  • Provide excellent customer service to internal and external customers.
  • Create and update user training guides and educate employees on travel and expense reimbursement processes.
  • Drive continuous improvement by supporting management initiatives, system upgrades, new system implementations, and developing and documenting new processes.

Qualifications

  • High school diploma required; undergraduate degree in Finance or Accounting preferred.
  • 1-5 years' experience in a shared service environment with responsibility for travel and expense administration and purchase requisitions and purchase order processing.
  • Exposure to Accounts Payable invoice processing is helpful.
  • Fluency in English required.
  • Strong verbal and written communication skills preferred.
  • Experience with ERP, Corporate cards, and AMEX systems preferred.
  • Intermediate Microsoft Excel experience, including Pivot Tables and VLOOKUP.


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