Global Events Coordinator

hace 23 horas

San José, Costa Rica World Vision Perú A tiempo completo

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life.
We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children's life stories
Key Responsibilities:
The Global Events Coordinator will be responsible for the planning and execution of executive-level global events, internal to the World Vision Partnership.
With a primary focus on delivering a series of major cyclical global forums for senior leaders and Board members who represent programs across 100 countries, this critical role will coordinate efforts to ensure excellence in event preparation and execution for both in-person and virtual participants.
Advisory to other global internal events will be extended as required.
The successful applicant has demonstrated experience liaising with executive leadership, in strategizing high-level international events with an executive audience, is highly collaborative, a self-starter, possesses advanced interpersonal and organizational skills, and welcomes diverse backgrounds and perspectives.
MAJOR RESPONSIBILITIES
- Event Design, Planning, and Logistics:_
- Strategizes and project manages identified global internal events for the World Vision Partnership - with a primary focus on the Triennial Council and Global Leadership Summit (held every 3 years).
- Works in close collaboration with executive sponsors and key stakeholders to ensure event goals are fully mapped, budgeted, and managed.
- Participates in the selection of external suppliers and vendors in line with World Vision procurement policies.
- Coordinates and negotiates with external suppliers and vendors to secure quality, and value services related to event delivery.
- Liaises with relevant World Vision functions, offices, and stakeholders to ensure commitments and expectations are understood and met promptly.
- Assembles and facilitates support to staff and contributors to coordinate deliverables per event plan.
- Leads and coordinates update and milestone meetings with key stakeholders.
- Liaises with the Virtual Experience team on live streaming integration.
- Ensures adequate preparation and testing with key roles such as MCs, speakers, interpreters, etc.
- Proactively manages risks and issues, escalating as required.
- Coordinates administrative, logístical, travel, and hospitality support for global internal events (e.g.
venue scouting, coordinating accommodation, travel, venue planning, and event close-out activities)
- Enhances future events by providing comprehensive post-event analysis and feedback.
- Begins planning events of TC three years prior to the start of the event; and planning GLS one year prior to the start of the event.
- Event Communication:_
- Collaborate with key internal partners to identify target audiences, develop mailing lists, send invitations, and track/manage engagement (e.g.
event mailboxes, registrations, RSVPs, attendance, etc.
), noting delegate engagement across 100 countries.
- Identify and utilize up-to-date event planning technology.
- Liaise with World Vision IT services to ensure the event website and secure delegate event app.
- Manage registration and content for event digital platforms.
- Advise and engage World Vision leadership with executive updates on event progress and updates.
- Liaise with World Vision brand specialists to ensure alignment with global brand guidance.
Collaborate with relevant teams on post-event review and follow-up reporting and communication.
- Other Responsibilities_
- Advisory to other global internal events will be extended as required
- Create and maintain a collaborative workspace (MS Teams) for information gathering on event planning to be shared with other administrative assistants (i.e.
venue locations and contact details; taxi vendors; audio-visual vendors; etc)

KNOWLEDGE, SKILLS, AND EXPERIENCE
- Seven years of relevant work experience in global event coordination.
- Strong understanding of digital communications technology and its potential.
- Experience with planning and running virtual, in-person, and hybrid event organization tools.
- Demonstrated proficiency in Zoom, MS Teams, and other event and meeting platforms.
- Evidence of strong project management skills, and well-developed organizational and time management skills.
- Evidence of strong attention to detail and follow-through.
- Experience dealing well and calmly under pressure and being proactive.
- Experience balancing multiple time-sensitive tasks simultaneously while prioritizing them appropriately.
- Must be highly relational.
- Strong emotional intelligence with advanced interpersonal skills and the ability to communicate and collaborate effectively and diplomatically with board members, executives, staff, vendors, and consultants.
- Diligent, showing persistence,

  • Medical Education Events Coordinator Specialist

    hace 4 días

    San José, San José, Costa Rica Zimvie A tiempo completo

    **Job Overview:**ZimVie Institute seeks a highly motivated and organized Medical Education Events Coordinator to support the successful execution of medical education events within the U.S.**Key Responsibilities:**Coordinate the engagement and presentations of healthcare professionals from ZimVie FacultySupport the planning and execution of other ZimVie...

  • Administrative Coordinator

    hace 1 semana

    San Francisco, Heredia, Costa Rica Sgf Global A tiempo completo

    We are seeking an organized and detail-oriented individual to support our team as a Administrative Coordinator.About the Role:In this role, you will provide administrative assistance, including managing correspondence, scheduling appointments, and coordinating meetings and events. You will also assist with office supply management, place orders, and support...

  • Global Events Analytics Manager

    hace 22 horas

    San José, Costa Rica Boston Consulting Group A tiempo completo

    **WHAT YOU'LL DO**:As a key member of the Global External Relations & Events team, the Global Marketing Events Analytics Manager will participate in generating insight on BCG's events portfolio through optimised data quality.You will work with the Global External & Events Analytics Director and collaborate closely with a wide group of peers and senior...

  • Global Events Data Analyst

    hace 22 horas

    San José, Costa Rica Boston Consulting Group A tiempo completo

    **WHAT YOU'LL DO**:You will be supporting BCG's efforts to move towards a more audience-centric event portfolio through stronger targeting efforts and enhanced data quality.You will work with the Global External & Events Analytics Director and collaborate closely with event projects teams to:- Work hand in hand with event project team to strengthen and...

  • Financial Transaction Coordinator

    hace 1 semana

    San Francisco, Heredia, Costa Rica Bcd Meetings & Events A tiempo completo

    We are seeking a detail-oriented Financial Transaction Coordinator to join our team in Lagunilla, Costa Rica.About the Role:In this role, you will be responsible for preparing and completing final billings and monthly requirements for assigned accounts while working closely with program managers, account managers, purchasing managers, and management.You will...

  • Global Project Coordinator Specialist

    hace 2 días

    San José, San José, Costa Rica Johnson Controls A tiempo completo

    **Company Overview**Johnson Controls, a leading global provider of building efficiency solutions, is seeking a highly skilled Global Project Coordinator Specialist to join our team.**Job Summary**The successful candidate will be responsible for coordinating high-volume, time-sensitive projects across the value chain, ensuring seamless collaboration with...

  • Senior Program Coordinator

    hace 2 días

    San José, San José, Costa Rica Infotree Global Solutions A tiempo completo

    About the RoleWe are seeking a highly skilled Senior Program Coordinator to join our team at Infotree Global Solutions. In this role, you will play a key part in ensuring the success of our programs by coordinating activities with research, analysis, documentation, problem resolution, status reporting, implementation, and post-rollout review/audit.Key...

  • Program Coordinator

    hace 6 días

    San José, Costa Rica JLL A tiempo completo

    About JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...

  • Business Operations Coordinator

    hace 1 semana

    San Francisco, Heredia, Costa Rica Sgf Global A tiempo completo

    About Sgf GlobalSgf Global is a dynamic organization with diverse projects and goals. We are seeking an experienced Business Operations Coordinator to support our team in achieving these objectives.SalaryThe estimated salary for this position is $60,000 - $80,000 per year, depending on experience and qualifications.Job DescriptionAs a Business Operations...

  • Medical Education Coordinator

    hace 4 días

    San Pedro, Costa Rica ZimVie A tiempo completo

    **Job Summary**: This role is responsible for the coordination of regional medical education events within the U.S., Canada and Latin America. The role comprises the coordination, tracking and reporting on all aspects of market-based (local to area) medical education events. These events require close collaboration and communication with field-based team...

  • Global Operations Coordinator

    hace 1 semana

    San José, San José, Costa Rica Amentum A tiempo completo

    Job SummaryWe are seeking a highly organized and detail-oriented Global Operations Coordinator to join our team at Amentum. This role will provide support to USAID's Bureau for Humanitarian Assistance (BHA) in managing logistics, transportation, and travel arrangements.Key Responsibilities:Maintain accurate and up-to-date records of program staff...

  • AP Staff Coordinator

    hace 6 días

    San Francisco, Heredia, Costa Rica Re:Sources Global A tiempo completo

    Re:Sources Global fosters a culture of excellence in accounts payable, ensuring seamless interactions with global partners.**Job Responsibilities**: We are seeking an AP Staff Coordinator to troubleshoot issues related to invoices that cannot be processed by our team. This role involves collaborating with international agencies and ensuring timely follow-ups...

  • Customer Experience Specialist

    hace 7 días

    San Francisco, Heredia, Costa Rica Bcd Meetings & Events A tiempo completo

    About UsBcd Meetings & Events cultivates a culture of people, passion and purpose to drive business forward. As the world's most trusted and innovative meetings and events agency, our team of 1500+ people are committed to driving success for our customers, our business and ourselves.Job DescriptionWe are looking for professional and personable individuals...

  • Hr Coordinator

    hace 4 horas

    San José, Costa Rica Gensler A tiempo completo

    Your Role- We are looking to employ an enthusiastic and driven HR Coordinator to assist our HR department with administrative and HR-related tasks.The HR Coordinator responsibilities include updating employee absence records, filing HR documents accordingly, and providing suitable recommendations to improve HR policies.- An outstanding HR Coordinator should...

  • Trade Logistics Coordinator

    hace 7 días

    San José, San José, Costa Rica Infotree Global Solutions A tiempo completo

    At Infotree Global Solutions, we are seeking a highly skilled Trade Logistics Coordinator to join our team.Key Responsibilities:To track import/export purchase orders of both sea freights and air freights with required management and follow-up. This role will generate reports from all sourcing sites as deliverables for the DRP organization for the DDS cycle...

  • Global Benefits Coordinator

    hace 6 días

    San José, San José, Costa Rica Elements Global Services A tiempo completo

    Elements Global Services is a pioneering HR Technology and Services Company that is revolutionizing the way employers expand and manage their global workforce.We are on a mission to simplify international expansion by leveraging cutting-edge technology that removes barriers to globalization, enabling our clients to rapidly expand their business, onboard...

  • Medical Education Event Coordinator Specialist

    hace 1 semana

    San José, San José, Costa Rica Zimvie A tiempo completo

    Welcome to ZimVie, a global leader in medical solutions. We are dedicated to restoring daily life to our patients with innovative products and services.**Company Overview**:ZimVie is a publicly traded company with over $900M in annual revenue. Our comprehensive portfolio includes solutions for implant dentistry, spinal surgery, and bone growth...

  • Global Travel Coordinator

    hace 22 horas

    San José, Costa Rica Ynv Group A tiempo completo

    Overview:We're searching for a Global Travel Coordinator with experience in travel and administration to support our growing team in their international business travel.You will be responsible for all aspects of business travel and help build the company travel policy, manage travel arrangements, monitor expenses, and ensure the well-being of our business...

  • Facilities Services Coordinator

    hace 22 horas

    San José, Costa Rica Emerson A tiempo completo

    Job PurposeThe Facilities Services Coordinator will work closely with the Facilities Manager to support allfacilities activities.He/She will provide facilities management support to the FacilitiesManager and the Busines Unit Leaders assuring excellence in service and solutions tobusiness needs.The Facilities Services Coordinator is the responsible for...

  • Medical Education Coordinator

    hace 22 horas

    San José, Costa Rica Zimvie Us Corp Llc A tiempo completo

    We are **ZimVie**, a publicly traded, global life sciences leader focused on restoring daily life to our patients by designing, manufacturing, and distributing a comprehensive portfolio of innovative tooth replacement and spine surgery solutions*.Our company is founded on a legacy of trusted brands, products, and clinical evidence made possible through an...