Administrative Operation Manager

hace 22 horas

San José, Costa Rica Business Mate Costa Rica A tiempo completo

**Company Introduction**:
At Business Mate Costa Rica, we specialize in **providing solutions to small and medium-sized companies **all around the world.
Our techno-analytical approach **offers essential data analysis to improve the quality of information needed to make key decisions** that will drive these companies' future success.
Founded in 2010, we are an extension of Business Mate Canada and Business Mate Hong Kong, both have been providing complex solutions to companies' growth, innovation, efficiency, market expansion, and resourcing for over 32 years.
Our focus, however, is on using data to drive a company's internal productivity, evaluation, decision-making, management, and operations.
We understand that many companies have massive amounts of data available and stored in their operating system, but it's not always utilized to its fullest potential.
Our services and practical features aim to remove human errors, unforeseen circumstances, narrowed perspectives, and emotions from the decision-making process.
This **allows executives to make decisions based on real facts and reliable sources**.
We believe that every company's future depends on the quality of the decisions made by their executives.
That's why we're here to support them with the valuable and precious data they already have.
Let us help and steer the companies out there into the direction they desire for with **data-driven decision-making**.
--------------------------------------------------------------------------------
- **Join our team if your values and ours align
**
- **Strong and clear communication **skills that convey your thoughts and ideas with ease
- **Proactivity** in identifying and **solving challenges **to help us deliver our best work
- A **natural leader **who demonstrates compassion and empathy in everything they do
- A **lifelong learner **who enjoys g**rowing both personally and professionally**:

- **Curiosity that drives yo**u to investigate the root source of things and continuously learn and develop
- A **team player** who values building a supportive environment and collaborates to achieve success
- **Integrity and accountability** in everything you do
- **Authenticity and alignment** between your words and actions
- **Openness to feedback** and willingness to reflect, adjust, change, and reach your goals
- **Thrives in challenges **and **loves to create new possibilities**:

- Excels in a dynamic and constantly changing work environment
- Able to **bring tasks to completion** with a comprehensive understanding of the purpose
- Passionate about achieving new **accomplishments and breakthroughs**:

- Admits weaknesses and **embraces vulnerability** in a team setting for growth and connection
- Brings positive energy and a **growth mindse**t to every task
- **Creative and innovative**, always bringing new ideas to the table
- **Trustworthy**, **responsible**, and **considerate** of others
- **Enjoys having fun** and is always willing to lend a helping hand to others
- **Resilient in the face of setbacks **and forward-thinking, always looking for ways to improve

**Role Description**:
**Key sponsibilities**:
Finance:

- Organizing payment tables and keeping them up to date with accurate information about outstanding payments, invoices, and expenses
- Reaching out to accounts payable or shareholder to request money for various expenses, such as office supplies, equipment, and rent
- Sending reminders to accounts payable or shareholders about outstanding payments and following up with them to ensure that payments are made on time
- Keeping detailed records of all financial transactions, including payments received and expenses incurred
- Generating reports and presenting financial data to management and other stakeholders as needed
- Collaborating with other departments and vendors to ensure that all invoices and expenses are accurate and accounted for
- Conducting regular audits of financial records and processes to identify areas for improvement and ensure compliance with regulatory requirements
- Assisting with financial forecasting and planning, and providing input on strategies for managing cash flow and maximizing profitability
- Communicating with external financial partners, such as banks and investors, to ensure that the company's financial needs are met and that all reporting requirements are fulfilled

**Banking and Accounting**:

- Reviewing and reconciling monthly bank details to ensure accuracy and reconciliation
- Matching bank transactions with payments to ensure all payments have been received and processed correctly
- Verifying and reconciling credit card transactions to ensure all charges are legitimate and authorized
- Investigating and resolving discrepancies between bank and credit card statements and internal records
- Reconciling accounts receivable and accounts payable to ensure accurate and timely payment processing
- Monitoring and reconciling petty cash and expense reports to ensure comp

  • Logistics Operation Manager

    hace 1 día

    San José, Costa Rica Intel A tiempo completo

    In this role, you will be part of Assembly Test Manufacturing Logistics (ATML) Transportation Operation (TO) with primary focus to support Costa Rica site as the Transportation Commodity Manager.You will be accountable to manage Transportation Operations primarily for Costa Rica/US region and across ATML sites by leveraging suppliers in meeting all required...

  • Logistics Operation Manager

    hace 9 horas

    San José, Costa Rica Intel A tiempo completo

    In this role, you will be part of Assembly Test Manufacturing Logistics (ATML) Transportation Operation (TO) with primary focus to support Costa Rica site as the Transportation Commodity Manager.You will be accountable to manage Transportation Operations primarily for Costa Rica/US region and across ATML sites by leveraging suppliers in meeting all required...

  • Administrative Operation Manager

    hace 3 días

    San José, Costa Rica Business Mate Costa Rica A tiempo completo

    **Company Introduction**: At Business Mate Costa Rica, we specialize in **providing solutions to small and medium-sized companies **all around the world. Our techno-analytical approach **offers essential data analysis to improve the quality of information needed to make key decisions** that will drive these companies' future success. Founded in 2010, we are...

  • Administrative Services Manager

    hace 1 día

    San José, Costa Rica Boston Consulting Group A tiempo completo

    **WHAT YOU'LL DO**:The Administrative Services Manager will be responsible for the day-to-day line management of a team of Administrative Assistants based in Nexus Costa Rica, who will provide support to Project Leaders (Consulting team).The ASM will report directly to the Administrative Services Senior Manager (ASSM).The goal of the administrative function...

  • Administrative Project Manager

    hace 6 días

    San Francisco, Heredia, Costa Rica Grupo Preseleccion Ely S.A. A tiempo completo

    About the RoleWe are seeking an experienced Administrative Project Manager to join our team at Grupo Preseleccion Ely S.A. This is a challenging and rewarding role that requires a unique blend of administrative skills, project management expertise, and interpersonal abilities.Key ResponsibilitiesManage multiple projects simultaneously, ensuring timely...

  • Administrative & Executive Support Manager

    hace 1 día

    San José, Costa Rica Boston Consulting Group A tiempo completo

    **WHAT YOU'LL DO**:The Administrative Services Manager will be responsible for the day-to-day line management of a team of Administrative Assistants based in Nexus Costa Rica, who will provide support to Project Leaders (Consulting team).The ASM will report directly to the Administrative Services Senior Manager (ASSM).The goal of the administrative function...

  • Dispute Operation Manager

    hace 1 día

    San José, Costa Rica Humanity A tiempo completo

    Company DescriptionJobs for Humanity is dedicated to building an inclusive and just employment ecosystem.Therefore, we have dedicated this job posting to individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Ethnic Minority, and the Previously Incarcerated.If you identify with any of the following...

  • Administrative Support Professional

    hace 2 días

    San José, San José, Costa Rica Te Connectivity A tiempo completo

    About Our TeamAt Te Connectivity, our Administrative Support Teams play a vital role in ensuring the smooth operation of our office environment. We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Professional - Office Operations Specialist.

  • Sales Operation Analyst

    hace 1 día

    San José, Costa Rica Red Nucleus A tiempo completo

    **Red Nucleus is hiring a Sales Operation Analyst to join our global team!This role is based out of our San Jose, Costa Rica office.**Our purpose is advancing knowledge to improve lives.We succeed by being the premier provider of strategic learning and development, scientific advisory services, and medical communications solutions for the life sciences...

  • Administrative Assistant

    hace 6 días

    San José, Costa Rica Moody's Investors Service A tiempo completo

    The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup to facilities related tasks, as needed. **General Administrative Support** Provide general administrative assistance to include phone coverage, copying, faxing, filing, spreadsheet work and presentation preparation. Acquire and...

  • Administrative Assistant

    hace 1 día

    San José, Costa Rica Moody'S A tiempo completo

    The purpose of the job is to provide administrative and secretarial support to members of the organization and provide backup to facilities related tasks, as needed.**General Administrative Support**Provide general administrative assistance to include phone coverage, copying, faxing, filing, spreadsheet work and presentation preparation.Acquire and maintain...

  • Administrative Coordinator

    hace 1 semana

    San José, San José, Costa Rica Msd A tiempo completo

    About MsdMsd is a leading organization that thrives on innovation and collaboration. Our Administrative teams play a vital role in bringing concepts to life, ensuring seamless project management and administrative support.Job SummaryWe are seeking a highly motivated and organized Administrative Assistant to join our team. As an Administrative Assistant, you...

  • Administrative Operations Director

    hace 3 días

    San José, San José, Costa Rica Gensler A tiempo completo

    **Your Role**The Office Manager is responsible for ensuring the smooth operation of the office and overseeing administrative support, ensuring compliance with local regulations and Free Trade Zone requirements.The role encompasses financial and administrative tasks, as well as serving as the main point of contact for government agencies and the office...

  • Administrative Support Professional

    hace 5 días

    San José, San José, Costa Rica Smart Metrics A tiempo completo

    We are seeking an Administrative Support Professional to join our team at Smart Metrics. This is a part-time role, requiring 25 hours of work per week.As an Administrative Support Professional, you will be responsible for undertaking various administrative duties, including maintaining and updating the client database. You will also provide support to the...

  • Administrative Support Specialist

    hace 5 días

    San José, San José, Costa Rica Reckitt A tiempo completo

    We're a global company that protects, heals and nurtures in the relentless pursuit of a cleaner and healthier world. We believe in equality and inclusivity, recognizing that great people don't always 'tick all the boxes.'We're looking for an entrepreneurial spirit to join our team as an Administrative Support Specialist. If you have a strong academic...

  • On-site Office Manager

    hace 1 semana

    San José, Costa Rica Moody's A tiempo completo

    Based in Heredia, Costa Rica, Moody’s Americas Support Center is a strategic office to our Corporate and business-specific operations across the Americas, including our headquarters. Passionate about facility and office management? If yes, this is a role for you! We are looking for an on-site office manager who will contribute to keep our Costa Rican...

  • On-site Office Manager

    hace 6 días

    San José, Costa Rica Moody's Investors Service A tiempo completo

    Based out of Heredia, Costa Rica, Moody’s Americas Support Center is a strategic office to our Corporate and business-specific operations across the Americas, including our headquarters. We are looking for an **on-site office manager **who will contribute to keep our Costa Rican operation running without any inconveniences. By partnering with our local...

  • On-site Office Manager

    hace 6 días

    San José, Costa Rica ZM Financial Systems A tiempo completo

    Imagine what we can INSPIRE with you Moody’s empowers people to make better decisions and achieve brighter futures. This is what motivates us to bring out the best in our products and our people. Join us. Forward Together.- - Moody’s Investors Service is among the world’s most respected and widely utilized sources for credit ratings and research. Our...

  • On-site Office Manager

    hace 4 días

    San José, Costa Rica Moody's Corporation A tiempo completo

    **What Moody's Corporation Has to Offer**: Moody's is an essential component of the global capital markets, providing credit ratings, research, tools and analysis that contribute to transparent and integrated financial markets. Moody's supports independent thought and promotes a work environment that values and maximizes the contributions of all employees....

  • Administrative Assistant

    hace 9 horas

    San José, Costa Rica Arxada A tiempo completo

    **Arxada** is a pioneering leader with a powerful legacy**:O**ver 120 years **of creating specialty chemicals and solutions that potentiate the performance of our customers and their products.Our solutions, our expertise, and our support help them to perform better - to be more efficient, more effective, and more sustainable.We are passionate about...