Administrative Operation Manager

hace 2 semanas

San José, San José, Costa Rica Business Mate Costa Rica A tiempo completo

**Company Introduction**:
At Business Mate Costa Rica, we specialize in **providing solutions to small and medium-sized companies **all around the world.
Our techno-analytical approach **offers essential data analysis to improve the quality of information needed to make key decisions** that will drive these companies' future success.
Founded in 2010, we are an extension of Business Mate Canada and Business Mate Hong Kong, both have been providing complex solutions to companies' growth, innovation, efficiency, market expansion, and resourcing for over 32 years.
Our focus, however, is on using data to drive a company's internal productivity, evaluation, decision-making, management, and operations.
We understand that many companies have massive amounts of data available and stored in their operating system, but it's not always utilized to its fullest potential.
Our services and practical features aim to remove human errors, unforeseen circumstances, narrowed perspectives, and emotions from the decision-making process.
This **allows executives to make decisions based on real facts and reliable sources**.
We believe that every company's future depends on the quality of the decisions made by their executives.
That's why we're here to support them with the valuable and precious data they already have.
Let us help and steer the companies out there into the direction they desire for with **data-driven decision-making**.
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- **Join our team if your values and ours align
**
- **Strong and clear communication **skills that convey your thoughts and ideas with ease
- **Proactivity** in identifying and **solving challenges **to help us deliver our best work
- A **natural leader **who demonstrates compassion and empathy in everything they do
- A **lifelong learner **who enjoys g**rowing both personally and professionally**:

- **Curiosity that drives yo**u to investigate the root source of things and continuously learn and develop
- A **team player** who values building a supportive environment and collaborates to achieve success
- **Integrity and accountability** in everything you do
- **Authenticity and alignment** between your words and actions
- **Openness to feedback** and willingness to reflect, adjust, change, and reach your goals
- **Thrives in challenges **and **loves to create new possibilities**:

- Excels in a dynamic and constantly changing work environment
- Able to **bring tasks to completion** with a comprehensive understanding of the purpose
- Passionate about achieving new **accomplishments and breakthroughs**:

- Admits weaknesses and **embraces vulnerability** in a team setting for growth and connection
- Brings positive energy and a **growth mindse**t to every task
- **Creative and innovative**, always bringing new ideas to the table
- **Trustworthy**, **responsible**, and **considerate** of others
- **Enjoys having fun** and is always willing to lend a helping hand to others
- **Resilient in the face of setbacks **and forward-thinking, always looking for ways to improve

**Role Description**:
**Key sponsibilities**:
Finance:

- Organizing payment tables and keeping them up to date with accurate information about outstanding payments, invoices, and expenses
- Reaching out to accounts payable or shareholder to request money for various expenses, such as office supplies, equipment, and rent
- Sending reminders to accounts payable or shareholders about outstanding payments and following up with them to ensure that payments are made on time
- Keeping detailed records of all financial transactions, including payments received and expenses incurred
- Generating reports and presenting financial data to management and other stakeholders as needed
- Collaborating with other departments and vendors to ensure that all invoices and expenses are accurate and accounted for
- Conducting regular audits of financial records and processes to identify areas for improvement and ensure compliance with regulatory requirements
- Assisting with financial forecasting and planning, and providing input on strategies for managing cash flow and maximizing profitability
- Communicating with external financial partners, such as banks and investors, to ensure that the company's financial needs are met and that all reporting requirements are fulfilled

**Banking and Accounting**:

- Reviewing and reconciling monthly bank details to ensure accuracy and reconciliation
- Matching bank transactions with payments to ensure all payments have been received and processed correctly
- Verifying and reconciling credit card transactions to ensure all charges are legitimate and authorized
- Investigating and resolving discrepancies between bank and credit card statements and internal records
- Reconciling accounts receivable and accounts payable to ensure accurate and timely payment processing
- Monitoring and reconciling petty cash and expense reports to ensure comp

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