Administrative Assistant

hace 2 semanas

San José, Costa Rica JLL A tiempo completo

JLL supports the Whole You, personally and professionally.

Role Purpose

This role is to provide exceptional administrative support to Client Global Directors for our largest Global client account teams. This is an exciting, varied and high-profile role within a core part of our JLL business. The ability of the Productivity Pod Associate to anticipate and pre-empt the requirements of the Directors, with a proven ability to efficiently manage a busy and complex diary of commitments is essential.

What this job involves
Timely and efficient calendar management for the Client Global Directors, to include: coordinating diaries, arranging leadership team and executive meetings & conference calls Globally. It is imperative that the Clients’ time is carefully and thoughtfully managed.
Coordinate and support Global leadership meetings, including creating/organizing agendas creating or proofing/formatting slide decks, and hosting presentations.
Assists in proofreading/formatting white papers
Management of document and file storage, including providing or restricting access to confidential items
Management of distribution lists
Organizing national and international travel including meeting and transport arrangements, confirming accommodation and producing detailed itineraries often of a complex nature, as required
Arrange for off-site events (e.g. client/team dinners) if needed
Discreet handling of sensitive and confidential information.
Provide a wide range of administrative support to include production of correspondence, reports, presentations and documents of a high quality in preparation for executive meetings.
Manage and process expense claims for Global Directors if required
Develop and maintain effective working relationships with clients and internal colleagues across the account team and wider JLL business.
Support development of best practice across the account’s operations support team.
All other duties as required to assist our Client Global Directors

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Experience of providing Executive Assistant support to Senior Directors / leaders in a corporate and fast-moving environment.
Assisting in a commercial real estate experience would be advantageous.
Experience of dealing with and ensuring the integrity of highly sensitive and confidential information.
Experience of working in or liaising with international offices would be advantageous.
Advanced MS Word, MS Excel, MS PowerPoint, MS Outlook, Smartsheets.
Knowledge and keen interest of latest technology and software
Ability to anticipate and pre-empt the requirements of the Client Global Directors, with an ability to efficiently manage their time and commitments.
Ability to work independently with mínimal supervision, making decisions where necessary.
Uses appropriate judgement when responding to the needs of senior executives both internally and externally.
Demonstrates personal accountability, ownership and an ability to work effectively under pressure.
Excellent spoken and written English communication skills.
Workday experience would be beneficial though not essential.
Team player who deals effectively with colleagues and clients and who has the ability to establish good relationships with both.
Ability to prioritize workload, attention to detail and willingness to complete projects in a timely and efficient manner.
Some analytical ability is required in order to gather and summarize data for reports and to find solutions to various administrative issues.
A thoughtful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken.

**Adopts a flexible approach to work**: from time to time early starts and late finishes will be necessary in order to fulfil the duties of this role.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizatio

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