Administrative Assistant

hace 3 semanas

San José, Costa Rica Intel A tiempo completo

Join our Intel Fab Construction Enterprise (FCE) who builds the world's largest semiconductor manufacturing factories across the globe. The future is what we build. Our enterprise manages a portfolio of capital projects on-site with a large contractor workforce that encompasses outsourced general contractors, A/E firms and key trade companies in the Semiconductor Construction Industry.

The scope of our work includes but is not limited to Progressive Build, tool install and new factories and site infrastructure. We are looking for world class diverse technical talent to join our team. If you enjoy working with the latest technology in a rewarding, fast-paced environment, this is the right place for you.

Everywhere you go, you'll find an opportunity to make a difference. In any given workday, you will be given responsibility to innovate and create an impact to our business.

**In this role you will**:

- Organize and manage complex calendar schedule(s) for one or more managers, maintaining executive's agenda and assisting in planning appointments, customer meetings, conferences, etc.
- Make travel arrangements and prepares expense reports.
- Provide support for departmental events, quarterly events, and recognition as well as coordinating activities across the organization, events, conferences, F2Fs, etc., plan and organizes the events, prepare agendas, coordinates all logistics.
- Keep abreast with all organizational changes and business developments and maintains in depth understanding of office management procedures and departmental.
- Demonstrate strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs.
- Manage sensitive and confidential information discreetly.
- Work with all Microsoft tools, Intel tools, purchasing and finance systems.
- Coordinate activities to ensure division goals are met, plans and coordinates administrative procedures and devises ways to streamline processes.
- Improve the efficiency of administrative processes.
- Use discretion and judgment to ensure applicable private/proprietary business information, data, transactions and correspondences maintain confidentiality.
- Anticipate the business needs of the leadership team/admin team, proactively formulating and evaluate solutions and/or recommendations to facilitate meeting deadlines and achieving goals.
- Receive, interpret, and evaluate the level of significance of information requests, take appropriate responsive action, and determine when the executive or other staff should be notified or involved.
- Coordinate/assist with recruiting and staffing admin team partnering with management and Human Resources.
- Manage assigned tasks/projects and prioritize deadlines for upcoming commitments and responsibilities.
- Assist in resolving administrative needs for improvement/problems by coordinating preparation of reports.

Additional duties include managing tactical projects, general administrative duties such as order supplies, CR coordination, generating shipping memo, etc.

**Behavioral traits**:

- Strong customer orientation and teamwork skills.
- Strong English communication skills.
- Strong decision skills to resolve complex problems.
- Focus oriented skills to meet deadlines independently.
- Advanced customer service orientation skills.

**Qualifications**

Please consider that this is a Temporary position.

**Minimum Qualifications**:

- 3+ years of administrative support within a large corporate environment and creating executive report writing experience.
- Proficient in Microsoft Teams from setting up channels, using Chat, and features such as breakout rooms, etc.
- Proficient with Microsoft Office products: Outlook, Word, PowerPoint, Excel, and SharePoint.
- Advanced English level.

**Preferred Qualifications**:

- Previous experience working at Intel is desirable.

**Inside this Business Group**
As the world's largest chip manufacturer, Intel strives to make every facet of semiconductor manufacturing state-of-the-art - from semiconductor process development and manufacturing, through yield improvement to packaging, final test and optimization, and world class Supply Chain and facilities support. Employees in the Technology Development and Manufacturing Group are part of a worldwide network of design, development, manufacturing, and assembly/test facilities, all focused on utilizing the power of Moore’s Law to bring smart, connected devices to every person on Earth.

**Work Model for this Role**

This role will require an on-site presence.

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