Invoice to Pay Specialist I

hace 1 semana

San José, Costa Rica Emerson A tiempo completo

**Welcome to Emerson: A Place Where People Thrive**

We are passionate about what we do. Our technology and engineering expertise has enabled us to be at the forefront of innovation for over a century. Our dedication to excellence and innovative technologies has positioned us as a leader in the world of automation solutions and engineering.

We believe that our success lies in the strength of our people; what sets Emerson apart is our unwavering dedication to encouraging an equitable and diverse environment. We truly believe that diversity creativity and innovation, allowing us to address sophisticated challenges with new perspectives. We embrace individuals from all walks of life, valuing their outstanding backgrounds, experiences, and ideas. When you join Emerson's team, you take part of a rich tapestry of talent that propels us forward.

At Emerson, we understand the importance of work-life balance and strive to build an environment where individuals can grow both personally and expertly. We provide a range of development opportunities, mentorship programs, and support networks to ensure that our employees thrive in their careers and find fulfillment beyond the workplace.

**Job Summary**

The Specialist will work for Emerson GFS Shared Services, on invoice data entry in designated ERP.
This position mainly interacts with internal users and EMR Shared Services Team members. Individual capacity to handle an important volume of transaction and process quality in this role is a key process indicator to meet operational excellence and performance at level.
Additional scope for the role will include invoice troubleshooting process within the end-to-end accounts payable cycle. This person needs to have a high understanding of the ACCOUNTS PAYABLE accounting process so that they can conciliate vendor accounts and process the vital adjustments to close unbalances by month end close.

**In This position, Your Responsibilities Will Be**

Such services may include but are not limited to:

- Input vendor invoices into the accounting system with high quality standards.
- Ensure non-purchase order invoices have accurate approvals by checking against a published delegation of authority document.
- Follow-up exceptions daily.
- Respond promptly and considerately to employee and other external vendor inquiries.
- Use lean principles and collaborate proactively with vendors and peers to reduce cycle time and costs.
- Reconcile GRIR unvouchered report to invoices vouched in system and request copies of any missing invoice. Keep GRIR aging under 180 days.
- Review Invoice hold reports, non-invoiced receipt reports and unapproved invoices.
- Follow up with vendors, approvers and purchasing to remove exceptions from payables.
- Interact with auditors, accountants, and management as needed to provide information about the department and specific issues.
- Plans on own work scope to keep operational excellence at target. Accuracy in all inputs.
- Coordinates emergency payments with proactivity.
- Vendor clean ups and balance reclassifications.
- Handles balance between several items and critical priorities according to financial impacts.
- Proactive on issue resolution by generating tickets and trigger critical issues on time.
- Document and update standard operating procedures and own process workflows.
- Maintain the tool for expense reports audit based on Noetix Oracle system.
- Ensure all expense reports have proper approvals as per policy requirements.
- Additional duties as required.

**Who You Are**
- You understand the high importance and interdependence of internal customer relationships.
- You stay aligned with your goals and stay productive.
- You focus on crafting an effective collaboration style.
- You solicit both input and discussion.

**For This Role, You Will Need**
- Undergraduate or technician Finance, Accounting or Business Administration.
- Accounting experience is a plus.
- Handle Microsoft tools, advance in Excel.
- ORACLE, SAP, or other enterprise system experience may be vital.
- Pro activeness and good communication both written and verbal.
- Proficient Verbal and Written Communication Skills in English
- Preferred Qualifications
- One year of experience.

**Our Offer To You**

We offer a competitive benefits package to recognize and support our employees such as private health insurance with dependent coverage, flexible work opportunities, wellness center, door-to-door transportation, Employee Resource Groups (ERGs) and career growth focus and many more.

Commitment with Diversity and Equal Opportunity

At Emerson, we have seven ERGs that demonstrate our dedication with DE & I. Through continuous development of activities, programs, and social awareness. Our communities are:

- Black Employee Alliance
- Diverse Abilities
- Hope
- LGTBIQ + Allies CR
- Costa Rica SOMOS
- Mosaic
- Women's Impact Network

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