Project Coordinator/team Administrator

hace 1 semana

San José, Costa Rica JLL A tiempo completo

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

Job Summary
Proactive, recurring consultation with key stakeholders to ensure clear understanding of priorities, communication protocol and conflict management expectations
Collaborate closely with key partners or work independently on administrative support functions for project teams and business units, including organizing schedules, meeting resources and materials
Track and help drive completion of key deliverables and follow-up on outstanding items.
Management of multiple complex calendars and scheduling requirements
Support special projects and initiatives of varying complexity, learning new skills and researching multiple sources of information
Manage onboarding and off boarding tasks for employees and business partners
Provide tool and system support including managing permissions, troubleshooting user access issues and supporting data migration and consistency initiatives
Support preparation and distribution of meeting and presentation materials
Coordinate team activities (staff meetings, all-hands meetings, and social events)
Support data and document integrity and quality goals through simple audits, report review and content assessment

**Requirements**:
Bachelor’s Degree, Associates Degree or professional certification in business or equivalent experience is HIGHLY PREFERRED
Knowledge of real estate Interior Design, Architecture, Engineering, Construction Management or related field a plus
Microsoft Office proficiency - Outlook, Excel, Word, PowerPoint, Project, Access
Positive, collaborative approach to adopting and adapting to new technology, processes and tools.
Planning and Organizing -Ability to orchestrate multiple activities at once to accomplish goals and use resources effectively and efficiently
Team Focus - Dedicated to meeting the expectations and requirements of the external and internal team and to establishing and maintaining effective relationships
Time Management - Use time effectively and efficiently
Ability to multi-task working within a team structure and independently
Prioritization - able to prioritize multiple tasks for multiple individuals
Written/Oral communications - Ability to speak and write clearly and concisely
Attention to detail - Thorough and accurate in accomplishing a task
Dealing with Ambiguity - Effectively cope with change and comfortably handle risk and uncertainty
Learning on the fly - Learn quickly when facing new problems and enjoy the challenge of unfamiliar tasks.
Self-Starter - Able to start and complete projects independently

What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

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