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Project/program Coordinator I

hace 1 mes

San José, Costa Rica Intelliswift Software, Inc. A tiempo completo

**Job Title**: Project/Program Coordinator I
** Location**: San Jose, CA (Hybrid)

**Duration**: 12 months

**Contract Type**: W2 only

**Pay Rate**:$30.00 - $35.51/Hour

**Part Time (24-32 hours), hourly, no overtime. May lead to full time (40 hours) based on the workload, projects, etc.)**

We are looking for a talented Project Coordinator I individual to assist the Executive Assistant (EA) in the Ads & Recs team based in San Jose, CA. You will work closely with the EA. You will also support two Senior Directors on the Ads & Recs team.

**Responsibilities**:

- Outlook calendaring management skills, some Google docs experience, Zoom or Teams experience, some Powerpoint, Excel, Word experience, Slack is used regularly as the IM tool.
- Some Concur expense reporting experience or similar is helpful.
- Experience in making domestic and international travel reservations are helpful.
- Vacation coverage for EA as needed for VPs (need to come into the office when the VPs are in the office).
- Assisting with ordering/coordinating client branded swag for the team. Working closely with external vendors, EA and others on the team.
- Take the lead for ordering Costco Business Center snacks for the department bi-monthly. Accepting delivery from Mail Services, replenishing the snacks for the team.
- Assisting the Program Management Office (PMO) team with distributing swag for completed projects for San Jose. Working closely with Ops & PMO.
- Strong time management, process management and productivity skills needed.
- Responsible for anticipating, prioritizing and organizing all activities, Expert calendar management and in blending business and personal needs.
- Understands overall group priorities, people and aligns schedules and meetings appropriately so time is spent on the most important areas. Organize meetings, travel, events and other off-site conferences.

**Job Requirements**
- This position requires the individual to exercise good judgment and prioritize well.
- This person should have a high degree of flexibility, operate effectively in a fast-paced environment and have the ability to handle multiple projects at the same time.
- The person in this position will need to build strong relationships with other departments in order to accomplish tasks and achieve goals.
- This person will likely work on assignments that are sensitive in nature with high-level contacts inside and outside the company, so the ability to keep confidentiality is of critical importance.