Project Coordinator

hace 6 días

San José, Costa Rica FreeBalance A tiempo completo

As
**_Project Coordinator _**(PC) to provide programmatic and administrative support for the Costa Rica
**ability to demonstrate previous experience with implementation, project management and working with key stakeholders is preferred.**

**Main Responsibilities**:

- Support the Project Manager with all aspects of the implementation.
- Maintain strong and positive relationship with government representatives and government officials.
- Use effective leadership skills to direct all phases of programs from inception through completion to include planning, evaluating whether working as a team or independently.
- Support in planning and executing the programs/projects to meet the contractual obligations of the contract supporting the Project Manager with project scope, schedule and budget.
- Support the production of project deliverables. This may include writing, editing, formatting, proofreading, and/or coordinating various services in support of deliverable quality.
- Provide backstopping and support to project activities, facilitation, and large-scale events. Provide logistic support for workshops.
- Support in managing day-to-day operational aspects of the project and scope, including meeting the project schedules and WBS tasks, submitting quality deliverables and maintaining the projects responsibility matrix.
- Setup and maintain project tools to ensure timely delivery of tasks according to the defined timeline.
- Identify resources needed and assign individual responsibilities.
- Ensure project documents are complete prior to submission to the customer and stored appropriately.
- Project coordination and operations, including scheduling and preparing for team meetings, attending Admin Team meetings, taking notes during meetings, and other team processes.
- Support the preparation of weekly, quarterly and annual reports.
- Draft, edit, and format course materials, course descriptions, documents, and reports, as needed.
- Arrange travel, hotels, visas and other necessary preparations for team members traveling to Costa Rica as needed.
- Providing technical support/production for virtually facilitated events, typically on zoom.
- Onboard independent consultants, manage the consultant agreement and invoicing processes, ensure biodata information is accurate and up-to-date.
- Support the Finance team in processing consultant invoices, preparing billing, keeping track of expenses, drafting consultant letters of agreement (LOAs) and the purchase and payment of products and services.
- Maintain and update project files in an organized and systematic way according to FreeBalance procedures.

**Qualifications**:

- ** Must** have University Degree in Business Administration, Financial Management, Public Accounting, Economics or equivalent.
- Masters in Public Management, Financial Management or Information Technology considered an asset.
- Professional designation in Project Management, Public Management, or Financial Management considered an asset
- ** Must** have experience on ERP and **MUST** have experience handling government projects.
- Minimum of 5 years of experience in the implementation of Financial Management Systems
- Experience in the creation and execution of change management related to Financial Management Systems considered an asset.
- Strong presentation skills and experience with executive-level communications.
- Excellent interpersonal and communication (verbal and written) skills in English and Spanish. Other languages considered an asset.

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