Senior AP Analyst for Expense Record Management
hace 4 días
Company Overview
Bosch Service Solutions is a leading global supplier of business process outsourcing solutions for complex business processes and services. Utilizing cutting-edge technology and the Internet of Things, the Bosch division develops integrated and innovative service solutions in the areas of mobility, monitoring, and customer experience.
The company supports national and international customers in over 35 languages, primarily from the automotive, travel, transportation, logistics sectors, as well as information and communication technology.
Job Description
Position Summary
The Senior AP Analyst will be responsible for implementing and guiding the processing, evaluation, and reporting of expense records for payment.
General Job Responsibilities
- Complete and guide daily tasks, which may include:
Processing
- Execute the invoice assignment process and the validation assignation.
- Confection of the productivity report.
- Customer assistance to resolve specific scenarios.
- Execute GR/IR reconciliation to resolved invoice posting errors.
- Support and execute the adjustment process to fix posting errors.
- Lead the down payments control.
- Bank rejections control.
- Lead the BCP Support.
- Receive, code, monitor, and process invoices for payments in a timely manner and in accordance with established processes and timelines.
- Support all related transactional activity for invoice processing when required, and any additional projects or duties as requested by upper management.
- Execute the QA check at the end of the day when required.
- Triage Processing Inbox.
- Processing Escalations.
Reporting
Runs and deliver GR/IR Report (monthly).Runs, analyze, and process MRBR Report (weekly).Runs and delivers SUT report monthly.Runs and delivers VAT report monthly.Execute 1099 Report yearly.Execute Maverick report each semester.Help Desk
- Provides resolution to urgent/critical cases according to matrix.
- Distribution and assignation of workload to the team.
- Generates and delivers reports: productivity, aging, KPI’s.
- Implement and improve processes and activities required in the invoice-to-Pay process through training new hires, as well as attending or contributing to them (both internal and/or external) in order to improve skill acquisition.
- Implement and coordinate migration tasks.
- Understand user requirements and able to correlate the requirement with SAP functionality.
- Assist peers, entry levels, juniors, and experts perform their responsibilities with optimal quality such as coordinating small teams and creating work-plans to achieve assigned tasks with a balanced workload distribution.
- Supervisor’s back-up and support when required.
- Support the definition and follow KPI’s.
- Collaboration in activities, implement small/medium projects, and support high projects.
- Work in a team environment, which involves collaboration and use of team-based methods and tools.
- Identification and assessment of difficult cases (non-systematic, non-standardized), detection of weak points, and creation of measures, as well as providing visibility to the management team when something may have an impact on the operation, supplying possible solutions to it, and controlling the issue outcome through meticulous team communication.
- Participate in at least 2 CIP processes and propose innovation ideas within AP-Area.
- Maintain and review updated WI within the team by making the necessary changes to it such as implementing quality controls and improving better practices and processes defined by the company.
- Research about solutions, generate, and communicate process improvement ideas.
- Consultation of departments in specific and specialized inquiries.
- Participate to status and planning meetings, both internally and with clients.
- Perform other functions related to the position.
Qualifications
Requirements & Skills
- Advanced student in accounting or a related field (Accounting, Business Administration, Economics, Industrial Engineering)
- Strong computer skills including MS Office (Excel) and Adobe Reader.
- Experience with ERP Systems (Oracle, JD Edwards, SAP, etc.)
- Minimum of 4-5 years in accounts payable role, or accounting experience.
- Experience in a business service center preferred.
- **English level**: B2+/C1
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