Expedition Team Coordinator

hace 3 semanas


San José, San José, Costa Rica Tcs Expeditions A tiempo completo

The Expedition Team Coordinator is responsible for the personnel administration of Expedition and Enrichment Staff, including the coordination of staff travel. This position also provides general administrative support to the Product Development Department.

Key Responsibilities:

  • Create confidential contracts for Expedition & Enrichment Staff.
  • Coordinate staff, expert, or physician passport and/or visa needs.
  • Oversee payment of expenses and salaries.
  • Coordinate with other departments on the movement of supplies.
  • Manage staff needs, such as technology, amenities, and uniforms.
  • Coordinate with Program Management to ensure preparation and delivery of advance packs.
  • Review all Expedition Staff documents to maintain accuracy.
  • Input data in various spreadsheets and databases.
  • Gather and file Trip Reports.
  • Maintain and supervise the E&E database.
  • Assist with arranging/booking air travel for staff.
  • Travel for the company as required for trip operations.

Requirements:

  • Minimum 1-year experience in an office setting.
  • Proficient in Microsoft Word, Excel, and Outlook.
  • Strong attention to detail and ability to organize, track, and effectively manage multiple systems.
  • Strong oral, written, and aural communication skills.
  • Ability to efficiently manage conflicting/multiple priorities with limited supervision.
  • Flexible and works well under pressure.
  • Positive can-do attitude.
  • General knowledge of world geography and interest in luxury travel.
  • Discretion of sensitive information.

Preferred Qualifications:

  • Database experience (e.g. Salesforce, Smartsheet, CMS).
  • Experience with or exposure to international currency exchange calculations and business expense management.
  • Experience working with academics, presenters, or educational programs.

Travel Required:

Some domestic and/or international travel is required.

Supervisor Responsibilities:

None

Employee Benefits:

Competitive salary, health benefits, and paid time off.


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