Strategic Operations Coordinator

hace 11 horas


San José, San José, Costa Rica Gensler A tiempo completo
About the Role

We are seeking a highly skilled and experienced Executive Assistant to support our Directors in a fast-paced corporate environment. As a key member of our team, you will be responsible for providing exceptional administrative support, managing competing priorities, and maintaining confidentiality.

Key Responsibilities
  • Administrative Support: Provide comprehensive support to Directors, including scheduling appointments, coordinating travel arrangements, and preparing documents.
  • Time Management: Ensure Directors are on time and prepared for meetings, review calendars, and proactively make changes as needed.
  • Travel Coordination: Coordinate complex travel reservations, generate detailed itineraries, and ensure any travel changes or problems are resolved and communicated.
  • External Affairs: Manage Directors' involvement in external boards, coordinate participation, and plan events and meetings as needed.
  • Communication: Screen incoming calls, handle correspondence, and maintain excellent relationships with internal and external clients.
  • Confidentiality: Handle sensitive and confidential information, maintaining the confidentiality of all organizational information.
Requirements
  • Education: Bachelor's degree and minimum 6+ years' experience as an Executive Assistant supporting Executive-level management.
  • Skills: Highly proficient in MS Office (Word, Excel, PowerPoint, Outlook), knowledge of Adobe Creative Suite (InDesign a plus).
  • Personal Qualities: Ability to keep matters confidential, calm demeanor, high level of professionalism, excellent written and verbal communication skills.
What We Offer
  • Professional Development: Reimbursement for certain professional licenses and associated renewals and exam fees.
  • Tuition Reimbursement: Reimbursement for certain eligible programs or classes.
  • Culture: Curated art exhibits, internal design competitions, and wellness initiatives.


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