Payroll Specialist
hace 2 semanas
Smartsheet is seeking a highly skilled Payroll Analyst to join our growing Finance team. As a Payroll Analyst, you will be responsible for providing direct employee payroll support, processing, and reconciliation. The ideal candidate will have exceptional communication skills, a strong track record of success, and the ability to think outside the box for problem-solving.
Key Responsibilities:- Process international payroll for Costa Rica and implement other international expansions as needed
- Cross-train with the US payroll processing team to provide backup for US off-cycle pay runs, processing terminations, and U.S. timesheets
- Review new hires, master file changes from Workday, and reconcile payroll files from international vendors
- Manage workflow to ensure all payroll-related transactions are processed timely and accurately
- Assist with GL creations in Costa Rica with supporting documentation for each payroll for the accounting team
- Process employment income verifications as needed
- Monitor and respond to payroll queries/tickets raised by employees in a timely manner
- Work closely with PeopleOps, Benefits, Compensation, Stock, Treasury, and Accounting teams to document payroll changes and processes
- Contribute to the development and routine updates of documentation to ensure standard operating procedures are current
- Keep apprised of federal, state, and local compensation laws and regulations to ensure company compliance
- Act as a point of contact for employees on a variety of employment and People-related inquiries and liaison between the Compensation, Benefits, Payroll, Office, and IT teams
- University degree or equivalent work experience
- 3+ years of direct payroll experience processing multi-state payroll, including international regions
- Experience with international payroll and a working knowledge of international payroll-related requirements and regulations (Costa Rica and U.S.)
- Experience with Smartsheet and Workday Payroll a plus
- Familiarity with Cloudpay, OneSource Virtual, Fidelity, or other Payroll and HR equivalent systems
- Solid understanding of local, state, and federal payroll and tax laws
- Experience with stock-payroll related transactions (RSUs) and reconciliations preferred
- Effective interpersonal skills, including the ability to interact with individuals inside and outside Smartsheet in a way consistent with our values and commitment to service
- Direct, approachable, and clear written and verbal communicator, including proficiency in English language
- Strong attention to detail with high-level accuracy
- Ability to work independently, manage shifting priorities, demonstrate good personal judgment, and effectively handle tasks under pressure
- Flexibility in handling workload fluctuations and multiple requests
- Acute understanding of confidentiality and access to sensitive information
- Advanced level of proficiency using Microsoft Office and Google for Work
- Fully paid Health & Life insurance for full-time employees and family members
- Equity - Restricted Stock Units (RSUs) for eligible roles
- Monthly stipend to support your work and productivity
- Asociacion Solidarista with employee and employer contributions, as well as potential alliances with entities such as universities, gyms, etc.
- 12 days paid Vacation + Flexible Time Away Program
- 20 weeks fully paid Maternity Leave
- 12 weeks fully paid Paternity/Adoption Leave
- Personal paid Volunteer Day to support our community
- Opportunities for professional growth and development, including access to Udemy online courses
- Company Funded Perks, including a counseling membership and your own personal Smartsheet account
- Teleworking options from any registered location in Costa Rica (role-specific)
At Smartsheet, we've created a place where everyone is welcome - people from all over the world, all backgrounds, all ages, all colors, and all beliefs working side by side. Here, everyone can make a difference and empower others to do the same. You're encouraged to apply even if your experience doesn't precisely match our job description - if your career path has been non-traditional, that will set you apart. At Smartsheet, we empower everyone, everywhere to change the way the world works - join us.
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