Accounts Payable Associate

hace 3 semanas


San Francisco, Heredia, Costa Rica Aligntech A tiempo completo

About the Role

Align Technology is seeking an experienced Accounts Payable Associate to join our team. As an Accounts Payable Associate, you will be responsible for performing accounting and clerical tasks related to the processing of accounts payable transactions.

Key Responsibilities

  • Develop, implement, and maintain accounting systems, including journal entries and Accounts Payable.
  • Generate, review, and interpret financial and revenue reports for internal and external stakeholders.
  • Monitor the entire invoice process for a designated group of vendors, ensuring timely approval, payment requests, vendor statements, resolution of invoice discrepancies, and payment release into the ERP system.
  • Collaborate with the Legal Department throughout the vendor cycle to resolve any issues, provide invoice and payment status updates.
  • Prepare AP checks, wire payment documentation, and month-end expense accruals.
  • Support the implementation of a global AP Shared Services group by actively participating in FSSC-sponsored projects related to Project Management, with a focus on improving metrics and team performance.
  • Monitor and review invoice files from external systems (e.g., Brightflag) to ensure successful posting into the Accounts Payable module for timely payment.
  • Follow up and escalate any issues with invoice files to the technical team, ensuring prompt posting of all legal invoices for payment.
  • Provide support to Align regional team, legal firms, and vendors regarding accounts payable matters, including invoice status, payment dates, and related inquiries.
  • Create new users in the legal billing system to grant appropriate access and permissions.
  • Generate and efficiently managing matters in the system.
  • Handle invoice uploads and conduct thorough invoice reviews and approvals.
  • Review and approve timekeeper rates to ensure accuracy and compliance.
  • Manage allocations, including cost centers and entities, to maintain proper financial tracking.
  • Generate reports and perform data analysis as needed, providing valuable insights.
  • Maintain effective communication with law firms, addressing specific use cases promptly.
  • Collaborating closely with AP, Finance Team, and Matter Internal Leads, and ensuring smooth operations.

Requirements

  • Bachelor's degree.
  • Master's degree with 0-12 months of experience.
  • Minimum of 2 years of directly related experience.
  • Proficiency in English (Bilingual English-Spanish, C1).
  • General knowledge in Accounts Payable processes.
  • Understanding of ERP system preferably SAP.
  • Understanding of travel and expense systems preferably Concur.
  • Computer literate using Excel and MS Word.
  • Proficiency in basic math.
  • Proficiency in Legal Billing system (e.g. Legal Tracker, Brightflag - training can be provided).


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