Studio Coordinator
hace 1 día
Your Role
Use your passion for service and attention to detail to help the Gensler team bring designs to life.
As a Studio Coordinator, you will provide administrative and general support to a team of industry-leading designers and architects.
You're at the heart of your office's activities and the soul that keeps your office moving forward.
What You Will Do
- Assist Studio Directors with administrative aspects of projects including proposals, contracts, meeting notes & project filing
- Coordinate travel, timesheets and expense report logistics
- Assist with collection of time sheets, manual timecards and vacations forms as needed
- Set up and maintain files for all projects and office documentation
- Assist Design Managers with staffing and update staffing reports
- Ensure proper electronic filing standards for the studio
- Organize Internal and External meetings
- Set up conference calls and meetings
- Making travel arrangements for all studio members via our travel agency, ensuring travel forms are completed and invoices signed off in a timely manner, including ensuring that HR have the individuals on Gensler travel insurance policy
- Work with marketing on qualifications packages and RFPs, as needed
- Other administrative duties as required
- In charge of work with the operations leader to maintain all the metrics of the studio updated, including AR, Productivity and held time.
- Coordinate employee engagement activities in the studio and promote studio culture (studio meetings, additional activities (coordinate with facilities)
- Distribute and create the monthly studio newsletter
- Support Offices services team in important client events
- Coordinate the communication between the studios and all the shared services teams
Your Qualifications
- Bachelor's degree in Business Administration, Human Resources or similar
- Minimum of two years' administrative experience
- 100% bilingual English/Spanish, well written with excellent verbal communication skills
- Proficient in MS Office (Word, Excel, Outlook), experience of InDesign a plus
- Must be self-motivated and capable of working under tight deadlines
- Extreme attention to detail and the ability to multi-task and prioritize required
- Experience handling sensitive material with discretion and confidentiality
- Be proactive in identifying studio needs to improve processes
- Experience with Online collaborative whiteboard platform is a plus
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design.
From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life.
Our comprehensive benefits include subsidized health and life insurance, profit sharing, annual bonus, LinkedIn learning, holiday observance, additional PTO days every 5 years and employee assistance programs.
As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees.
In addition, we reimburse tuition for certain eligible programs or classes.
We view our professional development programs as strategic investments in our future.
-
Studio Operations Coordinator
hace 5 días
San José, San José, Costa Rica Gensler A tiempo completoAbout GenslerGensler is a global design and architecture firm dedicated to delivering best-in-class design experiences. Our team of industry-leading designers and architects thrive in an environment that encourages collaboration, innovation, and personal growth.Job Description:We are seeking a highly organized and detail-oriented Studio Operations...
-
Production Coordinator
hace 22 horas
San José, Costa Rica Intelliswift Software, Inc. A tiempo completo**Job Title**: Production Coordinator ** Location**: San Jose, CA 95125, open for San Francisco, CA as well.(Hybrid - 3 days/week onsite)**Duration**: 6 months**Contract Type**: W2 only**Pay Rate**: $30 - $37.00/HourThe Production Coordinator will be a member of the Communications Content Studio reporting to the Managing Producer.They will be responsible for...
-
AP Staff Coordinator
hace 6 días
San Francisco, Heredia, Costa Rica Re:Sources Global A tiempo completoRe:Sources Global fosters a culture of excellence in accounts payable, ensuring seamless interactions with global partners.**Job Responsibilities**: We are seeking an AP Staff Coordinator to troubleshoot issues related to invoices that cannot be processed by our team. This role involves collaborating with international agencies and ensuring timely follow-ups...
-
Supply Chain Planning Coordinator
hace 5 días
San José, San José, Costa Rica Grupo Preseleccion Ely S.A. A tiempo completoJob DescriptionWe are seeking a highly skilled Supply Chain Planning Coordinator to join our team at Grupo Preseleccion Ely S.A. in the United States.Company OverviewA multinational American consumer goods company is looking for a professional to support various tasks in SAP, Excel, and Power BI reporting.Key ResponsibilitiesSupport in several tasks in SAP,...
-
Project Coordinator
hace 9 horas
San José, Costa Rica Clario A tiempo completoAt Clario, we put people first, always.We are united and driven by patients, committed to making a difference, and we are always looking for the best talent to help us transform lives.We value the contribution each of our people brings.It's only through our people that we can continue to innovate technology that will shape the future of clinical trials.Are...
-
Finops Coordinator Ii
hace 5 días
San José, Costa Rica World Fuel Services A tiempo completoAt World Fuel Services, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance...
-
Asian American Studies Lecturer Pool
hace 1 día
San José, Costa Rica Buscojobs CR C2 A tiempo completoTheProgram of Asian American Studies, housed in the Department of Sociology and Interdisciplinary Social Sciences (SISS), at San José State University invites highly qualified and motivated applicants for a pool of part-time teaching appointments.The SISS Department welcomes all forms of diversity including race, ethnicity, geography, religion, gender,...
-
Project Coordinator
hace 1 día
San José, Costa Rica Clario A tiempo completoAt Clario, we put people first, always.We are united and driven by patients, committed to making a difference, and we are always looking for the best talent to help us transform lives.We value the contribution each of our people brings.It's only through our people that we can continue to innovate technology that will shape the future of clinical...
-
Lecturer Pool
hace 1 día
San José, Costa Rica Buscojobs CR C2 A tiempo completoDepartment SummaryTheNative American and Indigenous Studies program ishoused in the Department of Sociology and Interdisciplinary Social Sciences (SISS), at San José State University. SISS is part of the College of Social Sciences and is committed to equitable and inclusive teaching and learning. The College sees faculty and student success as inextricably...
-
Global Learning And Development Coordinator
hace 1 día
San José, Costa Rica Boston Consulting Group A tiempo completo**WHAT YOU'LL DO**:BCG Nexus Costa Rica is an exciting new office that will execute best-in-class operations, serving the broader BCG business.Nexus Costa Rica will be a hub for regional and global functional teams to be co-located in a dynamic and engaging space, enabling team members to connect with and serve our BCG and client customer base.The office is...
-
Ops Leader
hace 5 días
San José, Costa Rica Gensler A tiempo completoYour Role The Office Manager is responsible for keeping the office running smoothly and overseeing administrative support, and in compliance with local and Free Trade Zone regulations. The role incorporates financial and administrative tasks, as well as serving as the main point of contact for government agencies and the office building...
-
Clinical Research Project Specialist
hace 2 días
San José, San José, Costa Rica Clario A tiempo completo**Company Overview**At Clario, we prioritize people and are driven by patients. Our commitment is to make a difference in their lives.We value the contributions of each individual and strive to innovate technology that shapes the future of clinical trials.Our team is united by our passion for making a positive impact on patients' lives.Job Description:The...
-
San José, Costa Rica Unfpa A tiempo completo**The Position**:The Head of Office leads the Costa Rica country team in implementing the Government-UNFPA country programme of cooperation.Reporting to the non-resident Country Director, who provides overall vision and strategic guidance, the Head of Office ensures transformative and relevant results in realizing ICPD PoA and contributing to Agenda 2030 and...
-
Administrative Operations Director
hace 3 días
San José, San José, Costa Rica Gensler A tiempo completo**Your Role**The Office Manager is responsible for ensuring the smooth operation of the office and overseeing administrative support, ensuring compliance with local regulations and Free Trade Zone requirements.The role encompasses financial and administrative tasks, as well as serving as the main point of contact for government agencies and the office...
-
Human Resources Business Partner
hace 3 días
San José, San José, Costa Rica Gensler A tiempo completoAbout GenslerGensler is a design and architecture firm committed to delivering best-in-class services. Our diverse teams reflect our people's interests, with curated art exhibits, internal design competitions, and wellness programs.We prioritize work-life balance through comprehensive benefits, including health insurance, profit sharing, annual bonuses,...
-
Process Improvement Project Coordinator Internship
hace 1 semana
San Francisco, Heredia, Costa Rica Aligntech A tiempo completoAt Aligntech, our Continuous Improvement Team within the Treat Operations Business Unit aims to foster a culture of excellence and innovation. We are seeking an intern who will play a vital role in driving process improvements and developing problem-solving skills.The selected candidate will be responsible for supporting program ambassadors and employees in...
-
Sales Operations Coordinator
hace 6 días
San José, San José, Costa Rica Lrn Corporation A tiempo completoAbout LRN CorporationWe are a global company where you can make an impact by helping people around the world do the right thing. Our mission is to translate values into concrete corporate practices, training materials, and leadership behaviors that create a sustainable competitive advantage.Our team is looking for a highly skilled Rfp Response Specialist who...
-
Content Manager, Supply Chain Content Developer
hace 5 días
San José, San José, Costa Rica Dwellworks Costa Rica Ltd A tiempo completoCompany Overview">Dwellworks Costa Rica Ltd is a leading company driven by passion, hard work, and integrity.We search for team players, go-getters, and innovators who are hungry to learn and grow in their careers.Our relaxed and well-rounded environment allows associates to explore and engage in different opportunities.Salary and BenefitsWhile salary...
-
Hr Partner
hace 1 día
San José, Costa Rica Gensler A tiempo completo**Your Role**As a HR Borderless Partner, you will be the day to day point of contact for the Borderless team in matters related to HR and Onboarding.The role will collaborate and communicate significantly with multiple stakeholders including the Borderless Studio Director, Borderless Coordinator and internal/external clients.You like to collaborate and...
-
Coordinator, Supply Chain Content Development
hace 6 días
San José, Costa Rica Dwellworks Costa Rica LTD A tiempo completo**WHAT YOU WILL ACCOMPLISH** - Maintain content-related data in a CMS portal - Create and manage new content records - Update existing records when new data becomes available - Use common tools to collect data & content from partners and affiliates, and then format those assets to fit the system - Communicate & collaborate with colleagues in different...