Facilities and Workplace Manager

hace 1 mes

San José, Costa Rica Gensler A tiempo completo

Your Role

This individual is someone who inspires and implements great experiences for our team members every day by ensuring high quality office services programs and support. Use your passion for service and attention to detail to help the Gensler team with day-to-day office matters and clerical tasks. As a Facilities and Workplace Manager, you will be an integral leader in ensuring that our office operations run smoothly and are successful in supporting other business activities.

As a Gensler Facilities and Workplace Manager, you are the leader of the Office Services Team and are responsible for maintaining the aesthetic appearance and cleanliness of a high-end office environment including common areas, meeting rooms and kitchen. This may include but is not limited to attending vendors face to face or by telephone, helping guests, maintaining office supplies, office equipment, preventive maintenance, and a wide variety of clerical and administrative duties.

What You Will Do
- Develop a deep understanding of the voice and culture of our team to identify key opportunities for enhancing the experience and the engagement of team members.
- Collaborate with Office leadership, Human Resources and Finance, team to create employee experience strategies and events and implement unique and rotating programs. This may range from appreciation and recognition to special events to learning programs to afterhours client/team gatherings.
- Provide leadership, direct management, oversight, coaching, development and support for the Workplace Experience Coordinator, Receptionist, maintenance & cleaning personnel, and Occupational Health Officers.
- Ensure reception coverage from 8:00am - 5:00pm each day.
- Lead and collaborate with the Office Services Team to create a welcoming, warm, and comfortable workplace for team members, clients, and guests.
- Responsible for the successful planning and logistics of all office events (internal and external), including Staff Meetings/Town Halls, Holiday/Bonus/Wellness Events, Appointments Day, Office Tours, Client meetings and other similar events.
- Manage and coordinate all office moves, renovations, furnishings, and seating assignments.
- Work closely with Office Leaders on studio space planning and seating. Forecast upcoming changes and develop scenarios.
- Responsible for all budgets related to the office (events, storage, supplies, repairs, maintenance, studio moves, food + beverages, etc.).
- Review and approve invoices for all services performed and purchases made.
- Streamline operations and maintain efficiencies by finding ways for continuous improvements.
- Responsible for building/office security programs.
- Maintain the aesthetic appearance and cleanliness of the pantries, conference rooms, teaming areas, and common areas always (client-ready).
- Schedule ongoing proactive maintenance of equipment, furnishings, and services and repairs as needed: Coordinate all office maintenance, i.e., repairs, cleaning, etc.
- Plan and schedule monthly studio cleanups.
- Coordinate all supply ordering and inventory.
- Responsible for ordering and scheduling delivery/installation of office furniture.
- Coordinate and organize all office rotation of equipment, redistribution, and warehousing.

Your Qualifications
- Bachelor’s degree preferred.
- 10+ years of experience in office/facilities and team management.
- Event planning/management required.
- Strong customer service background.
- Experience successfully managing and motivating a team.
- Approachable personality with excellent communication skill.
- Strong facilitation, team building, relationship, and problem-solving skills.
- A demonstrated ability to partner with the business to uncover business needs and objectives, craft appropriate strategies, and identify/implement efforts to help achieve goals.
- High attention to detail, organized with strong follow-through.
- Strong verbal and written communication skills.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include subsidized health and life insurance, profit sharing, annual bonus, LinkedIn learning, holiday observance, additional PTO days every 5 years and employee assistance programs.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

  • Manager, Facilities Services

    hace 3 semanas

    San Francisco, Heredia, Costa Rica AlignTech A tiempo completo

    Join a team that is changing millions of lives. Transforming smiles, changing lives_At Align Technology, we believe a great smile can transform a person's life, so we create technology that gives people the confidence to take on whatever's next. We revolutionized the orthodontic industry with the introduction of the Invisalign system, and we have never lost...

  • Manager, Workplace Solutions and EHS Site

    hace 3 semanas

    San José, Costa Rica Cencora A tiempo completo

    - What you will be doing - Under general direction of Workplace Solutions Leadership, this role is responsible for creating and maintaining effective, efficient, and professional workplace environments for the organization. Leads the coordination of business operations, initiatives and, responsible for managing the day-to-day facility operations and...

  • Assistant Facilities Manager

    hace 3 semanas

    San José, Costa Rica JLL A tiempo completo

    JLL supports the Whole You, personally and professionally. Assist the Facilities Manager in the delivery of services to operate and maintain the property including customer/client services, financial management, facility maintenance, procurement, and supplier management. Develop client relationships with key representatives in supporting client’s...

  • Workplace Manager

    hace 3 semanas

    San Francisco, Heredia, Costa Rica JLL A tiempo completo

    JLL supports the Whole You, personally and professionally.Lo que implica este trabajoNos encontramos en búsqueda de una persona dinámica para el puesto de Facility Manager para unirse a nuestro equipo:Zona de trabajo: Cityzen Epicentro Laboral y Social, Belen, Costa Rica.Horario de trabajo: Lunes a viernes de 8:00 a 17:00 hs.Modalidad de trabajo:...

  • Workplace Lead

    hace 4 días

    San José, Costa Rica Smartsheet A tiempo completo

    Smartsheet is looking for a Workplace Lead in our office in San Jose, Costa Rica to provide support to the growing team. You will be responsible for managing office and facility operations. You must enjoy the challenges of supporting diverse people and programs. You will need to remain flexible and efficient. In , Smartsheet was founded on the idea that...

  • Workplace Services Manager

    hace 4 semanas

    San José, Costa Rica CBRE A tiempo completo

    Posted- 02-Feb-2024- Service line- Advisory Segment- Role type- Full-time- Areas of Interest- Construction, Customer Service, Design- Location(s)- Heredia - Heredia - Costa Rica, San Jose - San Jose - Costa Rica**JOB SUMMARY** The purpose of this position is to manage, lead and execute the delivery of portfolio plans, occupancy strategies and work...

  • Facilities Services Coordinator

    hace 6 días

    San José, Costa Rica Emerson A tiempo completo

    The Facilities Services Coordinator will work closely with the Facilities Manager to support all facilities activities. This position will provide facilities management support to the Facilities Manager and the Business Unit Leaders assuring excellence in service and solutions to business needs. This role is the responsible for handling relationship with...

  • Workplace Experience Project and Budget Analyst

    hace 3 semanas

    San Francisco, Heredia, Costa Rica Philip Morris International A tiempo completo

    Be part of this revolutionary changeMain responsibilities: Prepare and keep control of budget and actuals of WPE (Workplace Experience) expenses for all CARICAM cluster. Keep control of WPE contracts (vendors, services, contractual dates, parties' rights and responsibilities). Remote Infrastructure Management: Managing the noncommercial aspects of the third...

  • Facilities Manager

    hace 3 semanas

    San Francisco, Heredia, Costa Rica CBRE A tiempo completo

    CBRE es la empresa número uno en Costa Rica y en el Mundo en Servicios y Consultoría Inmobiliaria y estamos solicitando a un Facilities Manager, esta es una gran oportunidad de hacer la diferencia y aprender del mejor equipo en Real Estate.Requisitos: Escolaridad: Ingeniería concluida. Experiência de al menos 4 años en posición similar. Paquetería...

  • Facilities Finance Manager

    hace 3 semanas

    San Francisco, Heredia, Costa Rica British American Tobacco A tiempo completo

    BAT is evolving at pace - truly like no other organisation.To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journeyBAT Costa Rica IS LOOKING for a FACILITIES FINANCE MANAGERROLE POSITIONING AND OBJECTIVESWe are looking for a Lead Finance Manager who will bring...

  • Workplace Services Coordinator

    hace 3 semanas

    San José, Costa Rica Smartsheet A tiempo completo

    In 2005, Smartsheet was founded on the idea that teams and millions of people worldwide deserve a better way to deliver their very best work. Today, we deliver a leading cloud-based platform for work execution, empowering organizations to plan, capture, track, automate, and report on work at scale, resulting in more efficient processes and better business...

  • Workplace Services Coordinator

    hace 3 semanas

    San José, San José, Costa Rica Smartsheet A tiempo completo

    In 2005, Smartsheet was founded on the idea that teams and millions of people worldwide deserve a better way to deliver their very best work. Today, we deliver a leading cloud-based platform for work execution, empowering organizations to plan, capture, track, automate, and report on work at scale, resulting in more efficient processes and better business...

  • Intern Ingeniería Facilities

    hace 3 semanas

    San Francisco, Heredia, Costa Rica Bayer A tiempo completo

    Intern Ingeniería Facilities - AlajuelaJoin our team as an Intern in Facilities Engineering at Bayer. We are looking for a proactive and ambitious university student in the final semesters of electrical, mechanical, electromechanical, or architecture engineering to join us for an internship.YOUR TASKS AND RESPONSIBILITIESImplement monitoring routines for...

  • Facilities Supervisor

    hace 4 semanas

    San José, Costa Rica Abbott Laboratories A tiempo completo

    **Job Description**: **About Abbott**: **Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.**: **Working at Abbott**: **At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be...

  • Facilities Maintenance Technician

    hace 4 semanas

    San Rafael, Costa Rica ATL Technology Costa Rica A tiempo completo

    **Facilities Maintenance Technician** As our Facilities Maintenance Technician you will be responsible to provide assistance to the manufacturing floor. **What you will be doing**: As the Facilities Maintenance Technician, you will report directly to Operations Manager and be responsible for perform preventive maintenance of facility equipment, maintain...

  • Facilities Coordinator

    hace 3 semanas

    San José, Costa Rica Equifax A tiempo completo

    The Facility Coordinator is responsible for assuring high standards of customer service, unwavering optimism, and integrity at all times, including timely response to and resolution of any client’s requests or concerns. Provide a high level of administrative and operational support to management on matters such as facility management and services. Ensure...

  • Facilities Engineer 2

    hace 3 semanas

    San Francisco, Heredia, Costa Rica Viant Medical A tiempo completo

    IKnowledge / Education Requires at least a bachelor degree in Mechanical, electrical, or electromechanical engineering). Necessary to have experience as a Facilities Engineer for at least 3 years, will be a plus in a medical company Intermediatelevel English. Problemsolving preparationResponsibilities: Provide supervision and guidance to the Facilities...

  • Facilities Coordinatior

    hace 2 semanas

    San José, Costa Rica SoftwareOne A tiempo completo

    Job Function: People & Culture The role: **Facilities Coordinator - Intern** **Returnship Program (SOAR)** **SoftwareOne Academy** **Full-time |Temporary| Costa Rica, San Jose |** We are seeking highly motivated individuals to join our inaugural Returnship Program (SOAR). This paid program is designed to provide support and integrate talented...

  • Temporary Global Facilities Operations

    hace 2 semanas

    San José, Costa Rica INTEL A tiempo completo

    **The contract is initially for 12 months and may be extended upon mutual agreement.** Intel is in the midst of an exciting transformation, with a vision to create and extend computing technology to connect and enrich the lives of every person on Earth. So, join us and help us create the next generation of technologies that will shape the future for decades...

  • Facilities Coordinator

    hace 3 semanas

    San José, San José, Costa Rica Equifax A tiempo completo

    The Facility Coordinator is responsible for assuring high standards of customer service, unwavering optimism, and integrity at all times, including timely response to and resolution of any client's requests or concerns. Provide a high level of administrative and operational support to management on matters such as facility management and services. Ensure the...