Executive Assistants Team Lead

hace 4 semanas


San José, Costa Rica Mondelēz International A tiempo completo

**Job Description**:
**Are You Ready to Make It Happen at Mondelēz International?**

**Join our Mission to Lead the Future of Snacking. Make It Matter.**

You work in Mondelēz International Business Services, coordinating your duties to support impeccable service operations. In this role, you work with other employees to ensure that processes are adhered to and documented.

**How you will contribute**

When you receive a request that is pertinent to your area of responsibility, you will review and co-ordinates activities to respond to that request, communicating progress to clients and scheduling meetings as appropriate, and ensuring service quality is delivered. Good technical writing skills are necessary in this role because you will write documentation and follow up on down-stream processes. In addition, you will manage the filing and storage of documentation, ensuring that Mondelēz International complies with the appropriate data privacy and legal requirements. You will also initiate and follow up on activities as required by third-party vendors, ensure the accuracy and timeliness of data and produce and analyze reports as required, and recommend and take action on opportunities for continuous improvement.

**What you will bring**

A desire to drive your future and accelerate your career. You will bring experience and knowledge in:

- Your specific process area
- Working in a shared service organization
- Operational excellence and a customer service focus
- Communicating and interpersonal skills, taking initiative
- Analysis
- Accuracy and organizational skills

**Are You Ready to Make It Happen at Mondelēz International?**

**Join our Mission to Lead the Future of Snacking. Make It Matter.**

As Global executive Assistants Lead you are responsible to ensure Assistants are providing excellent administrative support to senior executives (internal customers), according to the agreed framework (type of support specified by band/function).

Assistants support their customers by carrying out defined administrative activities (travel & expenses management, calendar organizing, liaising with the team & connected functions) on their behalf.

They are responsible for a broad range of activities depending on their customers’ needs ranging from administrative tasks, through issue resolution and query handling, to actively contributing or leading to projects within the team/division on their customers’ behalf.

**About the team**
Team of Executive assistants are currently located in 2 regions, team of 12 located Bratislava and 5 located in North & Latin America supporting senior executives remotely. Their main responsibility are as follows:

- Manage daily schedules for 3 or more senior executives - based on Salary Grade
- Organize and maintain an efficient schedule at all times
- Proactively engage in tasks in anticipation of business needs
- Manage highly confidential and critical information for your customers
- Organize and participate in meetings, take minutes etc.
- Manage travel arrangements
- Act as first point of contact for any team queries
- Organize events and conferences
- Create and manage presentations, reports and databases using PowerPoint, Excel and Team sites
- Manage orders, expenses, purchasing process and receipts through SAP
- Ensure timely flow of information
- Undertake ad-hoc projects and tasks as required
- Ensure that your activities are performed at your best, on time & in required quality

**What you will bring**

A desire to drive your future and accelerate your career. You will bring experience and knowledge in:

- Preferably several years (at least 3) of experience with supporting directors (and above) remotely
- Proven communication skills, and curiosity
- Flexibility & proactiveness
- Strong service and client orientation
- Creative thinking
- Ability to work independently to complete tasks on time, but also ability to collaborate with colleagues (team)
- Self-starter with the ability to multi-task
- Reliable, detail oriented, precise and diligent
- Effective organizational skills
- Fluent in English is a requirement

**No Relocation support available**:
**Business Unit Summary**:
**Mondelēz International is the world’s largest chocolate, biscuit and candy maker, and the second largest gum maker. Our North American and U.S. headquarters are in East Hanover, New Jersey, about 25 miles outside of New York City. We have Canadian offices in Toronto and Montreal. We have a strong North American manufacturing presence where we make our well-loved snacks like **_Oreo _**cookies, **_belVita _**breakfast biscuits, **_Trident _**gum and **_Cadbury _**chocolates. Our East Hanover location also houses our global research and development center for our consumer-favorite cookie and cracker brands.**:
USA:
Canada:
**Job Type**:
Regular

Service Operations (Delivery)

Global Business Services



  • San José, San José, Costa Rica Atlas Assistants A tiempo completo

    We connect the best virtual executive assistants to the most successful entrepreneurs and CEOs in the world.Who We Are: Atlas Assistants - A Community of Growth and Excellence At Atlas Assistants, we're more than just a service provider—we're a community dedicated to empowering both entrepreneurs and executive assistants to reach their fullest...


  • San José, San José, Costa Rica Atlas Assistants A tiempo completo

    We connect the best virtual executive assistants to the most successful entrepreneurs and CEOs in the world.Talent Acquisition Specialist: Shape the Future of Talent at Atlas Assistants Location : Remote Job Type: Full-Time Working Hours: Flexible Compensation : Starting at $1,300 - $1,800/month Start Date: Immediate Reports To : Talent Acquisition Manager...

  • Appointment Setter

    hace 6 días


    San José, San José, Costa Rica Atlas Assistants A tiempo completo

    We connect the best virtual executive assistants to the most successful entrepreneurs and CEOs in the world.Appointment Setter - High-Ticket Coaching Sales 100% Remote | Full-Time (40+ hours per week) | Base + Commission Are you an experienced high-ticket coaching setter?Are you a top-tier appointment setter ready for a fulfilling and lucrative opportunity...


  • San Francisco, Heredia, Costa Rica Equifax A tiempo completo

    Equifax is where you can power your possible.If you want to achieve your true potential, chart new paths, develop new skills, collaborate with bright minds, and make a meaningful impact, we want to hear from you.The Sr Executive Administrative Assistant functions as a personal assistant to the GSS SVP & Site Leader and manages a wide array of advanced...


  • San Francisco, Heredia, Costa Rica Marriott International, Inc A tiempo completo

    Culinary ExcellenceWe take great pride in our culinary offerings, using only the freshest ingredients and creative techniques to delight our guests' taste buds. Our chefs are passionate about their craft, continually pushing the boundaries of flavor and presentation.Your RoleAs a Culinary Operations Manager, you will be instrumental in driving our culinary...

  • Senior Recruiter

    hace 4 semanas


    San José, Costa Rica Keller Executive Search A tiempo completo

    Keller Executive Search is currently seeking a highly experienced senior recruiter based in Costa Rica. We are looking for a top-tier professional who is prepared to take on the distinctive challenges and exceptional opportunities that this role offers. You will have the opportunity to play a crucial role in driving our growth. You will closely collaborate...

  • Executive Chef Lead

    hace 1 día


    San José, San José, Costa Rica Marriott Worldwide A tiempo completo

    About the JobWe are seeking a skilled Executive Chef Lead to join our team at Solaz a Luxury Collection Resort Los Cabos. As a key member of our culinary team, you will be responsible for overseeing the preparation and presentation of high-quality dishes that exceed our guests' expectations.Key Responsibilities:Supervise and coordinate activities of cooks...

  • Executive Team Lead

    hace 2 días


    San José, San José, Costa Rica Bill Gosling Outsourcing A tiempo completo

    At Bill Gosling Outsourcing, we prioritize the growth and development of our team members.We are seeking a highly skilled and experienced Performance Management Leader to join our team. This individual will be responsible for driving productivity and ensuring company performance goals are met and exceeded.The ideal candidate will have previous experience in...

  • Team Lead

    hace 2 semanas


    San José, Costa Rica GRUPO PRESELECCION ELY S.A. A tiempo completo

    Customer Service Team Lead EZ Operations is an exciting opportunity to join a fast-growing team of multiple areas of support to the construction industry in the US. We are seeking for fully bilingual Costumer Service Team Lead to join our growing team of a client-oriented operation. This position is responsible to work with us on setting up the Costumer...

  • Team Lead

    hace 2 semanas


    San José, San José, Costa Rica Grupo Preseleccion Ely S.A. A tiempo completo

    Customer Service Team Lead EZ Operations is an exciting opportunity to join a fast-growing team of multiple areas of support to the construction industry in the US.We are seeking for fully bilingual Costumer Service Team Lead to join our growing team of a client-oriented operation.This position is responsible to work with us on setting up the Costumer...

  • Team Lead

    hace 1 día


    San José, San José, Costa Rica Amzn Support Srvcs Costa Rica A tiempo completo

    Our team at Amzn Support Srvcs Costa Rica is looking for a highly skilled Team Manager to lead and support a team of 15 Technical Service Associates. The ideal candidate will have a strong ability to coach, develop, and engage their associates, as well as use quantitative and qualitative data to identify opportunities for growth and development.The Team...


  • San José, San José, Costa Rica Varsity Tutors A tiempo completo

    About this Role:We are seeking a highly motivated and experienced Executive Assistant to join our team at Varsity Tutors. As an Executive Assistant, you will be responsible for providing administrative support to our senior executives and contributing to the success of our organization. This is an exciting opportunity to join a dynamic team and make a real...

  • Executive Assistant

    hace 4 semanas


    San José, San José, Costa Rica Varsity Tutors A tiempo completo

    The person in this role will have high levels of responsibility and access and serve as a sounding board to our executives and those who work closely with them.Above all else, organization, work ethic, exemplary oral and written communication skills, ability to multi-task and judgment are key.An executive assistant is a quick study, a fast thinker, a strong...

  • Ar Team Lead

    hace 1 día


    San José, Costa Rica Dwellworks Costa Rica LTD A tiempo completo

    **Overview** The Accounts Receivable Team Leader will work closely with the AR team members to establish global processes and procedures that support consistent billing and collections. They will serve as a mentor and trainer to AR team members. They will partner with key members of the Dwellworks team, such as operations, sales, and finance to identify...

  • Executive Assistant

    hace 2 semanas


    San Antonio, Costa Rica Havas Group A tiempo completo

    Hybrid Agency: HPS Magma Job Description Summary: Prose on Pixels is looking for a full-time Executive Assistant to join our growing team. POP is a creative production agency and full-service global content studio. The creative capabilities include Live Action Production (stills and video), Video Editing, Animation/Motion Design, Graphics, Audio and Video...

  • Technical Team Lead

    hace 1 día


    San José, San José, Costa Rica Bairesdev A tiempo completo

    About UsBairesDev is proud to be the fastest-growing company in America. With people on five continents and world-class clients, we are only as strong as our multicultural teams.To consistently deliver high-quality solutions, we only hire the top 1% of talents and nurture their growth on exciting projects.Lead Technical Role at BairesDevWe're seeking a...

  • Executive Chef

    hace 1 día


    San José, San José, Costa Rica Marriott International, Inc A tiempo completo

    **Job Overview**Courtyard by Marriott is seeking a skilled Executive Chef to join our team. As an Executive Chef, you will be responsible for leading the kitchen team and ensuring the delivery of high-quality food products that meet our guests' expectations.Key Responsibilities:Plan, prepare, and cook food according to recipes, quality standards,...

  • Restaurant Team Lead

    hace 1 día


    San José, San José, Costa Rica Marriott Worldwide A tiempo completo

    About the Job:We are seeking a Restaurant Team Lead to join our team at Solaz a Luxury Collection Resort Los Cabos. As a key member of our hospitality team, you will be responsible for ensuring that our guests receive exceptional service and have an unforgettable dining experience.Key Responsibilities:Lead by example and demonstrate a commitment to providing...


  • San José, Costa Rica BairesDev A tiempo completo

    Who We are BairesDev is proud to be the fastest-growing company in America. With people in five continents and world-class clients, we are only as strong as the multicultural teams at the heart of our business. To consistently deliver the highest quality solutions to our clients, we only hire the Top 1% of the best talents and nurture their professional...


  • San José, Costa Rica BairesDev A tiempo completo

    Who We are BairesDev is proud to be the fastest-growing company in America. With people in five continents and world-class clients, we are only as strong as the multicultural teams at the heart of our business. To consistently deliver the highest quality solutions to our clients, we only hire the Top 1% of the best talents and nurture their professional...