Executive Assistant

hace 3 semanas

San Antonio, Costa Rica Havas Group A tiempo completo

Hybrid

Agency:
HPS Magma

Job Description Summary:
Prose on Pixels is looking for a full-time Executive Assistant to join our growing team. POP is a creative production agency and full-service global content studio. The creative capabilities include Live Action Production (stills and video), Video Editing, Animation/Motion Design, Graphics, Audio and Video finishing.

Are you a driven and organized individual seeking a fulfilling role where you can make a real impact? Look no further We're in search of a highly motivated Executive Assistant to join our team and take ownership of this pivotal role.

At our company, we foster a positive and collaborative culture where your contributions are valued and celebrated. If you thrive in an environment that offers both freedom and responsibility, and if you're passionate about making our team more efficient and effective, we want you on board

Job Description:
Key Responsibilities:

- Serving as a primary point of contact and liaison between the executive and internal/external stakeholders, including senior leaders, staff members, clients, and partners. This may involve drafting communications, preparing presentations, and representing the executive in meetings or events.
- Assisting the executive in managing their schedule, priorities, and commitments. This may include organizing meetings, coordinating travel arrangements, and preparing briefing materials.
- Oversee multiple busy calendars, proactively resolving conflicts and ensuring optimal time management for the executive's priorities.
- Provide analysis, recommendations, and advice to the executive to support decision-making processes. This can involve synthesizing complex information, conducting risk assessments, and identifying opportunities for improvement.
- Efficiently handle a high volume of expenses with precision and timeliness.
- Coordinate meeting logistics, including audio/video conferencing setup and catering arrangements remotely.
- Oversee key projects and initiatives on behalf of the executive, ensuring they stay on track, meet deadlines, and achieve objectives. This can involve coordinating cross-functional teams, managing resources, and resolving issues as they arise.
- Stay updated on policy and technology developments.
- Demonstrate exceptional multitasking and prioritization skills.
- Exhibit flexibility in schedule while prioritizing work-life balance.

Requirements & Skills:

- 5-7 years of experience being an Executive Assistant.
- Excellent English communication (written & verbal) and interpersonal skills, C1 Level required.
- Proficiency Outlook, Teams, Zoom, PPT, Word, Excel.
- Outstanding ability to execute reliably by solving problems proactively and prioritizing time and tasks.
- Attention to detail, especially as it relates to handling calendars and travel.
- Resilience to navigate competing priorities and constant change during busy periods.
- True enjoyment from helping others and building a strong office culture.

**Education**:

- Bachelor’s degree in administration or any related field.

Contract Type:
Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.

  • Executive Assistant

    hace 4 semanas

    San José, Costa Rica Sofvio A tiempo completo

    We're helping one of our clients, **FAVA**, hire for an **Executive Assistant**. “We are looking to Hire Rockstar Executive Assistant.” Compensation**:USD800 - 1K/month.** Location**:Remote (for Colombia, Mexico, Brazil, Costa Rica, Venezuela, Ecuador, Nicaragua, Puerto Rico, Argentina, Belize, El Salvador, Guatemala, Honduras, Panama, Bolivia, Chile,...

  • Executive Assistant

    hace 4 semanas

    San José, Costa Rica Worldwide Recruiter A tiempo completo

    We're helping one of our clients, FAVA, hire for Executive Assistant. “We are looking to Hire Rockstar Executive Assistant.” Compensation: USD 800 - 1K/month. Location: Remote (for Colombia, Mexico, Brazil, Costa Rica, Venezuela, Ecuador, Nicaragua, Puerto Rico, Argentina, Belize, El Salvador, Guatemala, Honduras, Panama, Bolivia, Chile, Paraguay,...

  • Executive Assistant

    hace 4 semanas

    San José, Costa Rica Sofvio A tiempo completo

    We're helping one of our clients, FAVA, hire for an Executive Assistant. “We are looking to Hire Rockstar Executive Assistant.” Compensation: USD800 - 1K/month. Location: Remote (for Colombia, Mexico, Brazil, Costa Rica, Venezuela, Ecuador, Nicaragua, Puerto Rico, Argentina, Belize, El Salvador, Guatemala, Honduras, Panama, Bolivia, Chile, Paraguay,...

  • Executive Assistant

    hace 2 semanas

    San José, San José, Costa Rica Sofvio A tiempo completo

    We're helping one of our clients, FAVA, hire for an Executive Assistant."We are looking to Hire Rockstar Executive Assistant."Compensation: USD800 - 1K/month.Location: Remote (for Colombia, Mexico, Brazil, Costa Rica, Venezuela, Ecuador, Nicaragua, Puerto Rico, Argentina, Belize, El Salvador, Guatemala, Honduras, Panama, Bolivia, Chile, Paraguay, Peru,...

  • Executive Assistant

    hace 2 semanas

    San José, San José, Costa Rica Worldwide Recruiter A tiempo completo

    We're helping one of our clients, FAVA, hire for Executive Assistant."We are looking to Hire Rockstar Executive Assistant."Compensation: USD K/month.Location: Remote (for Colombia, Mexico, Brazil, Costa Rica, Venezuela, Ecuador, Nicaragua, Puerto Rico, Argentina, Belize, El Salvador, Guatemala, Honduras, Panama, Bolivia, Chile, Paraguay, Peru, Uruguay, and...

  • Executive Assistant Wanted

    hace 4 semanas

    San José, Costa Rica Elevated Support Services A tiempo completo

    **_Executive Assistant Wanted_** We are looking to hire a skilled Executive Assistant who can help our office function more efficiently. Duties will include: assisting the needs of management, directing phone calls, ordering office supplies, generating reports, and other tasks that boost our team’s productivity. **Executive Assistant Job...

  • Executive Assistant

    hace 1 semana

    San José, Costa Rica Worldwide Recruiter A tiempo completo

    We're helping one of our clients, Remote Latinos, hire an Executive Assistant. “We service the real estate industry with the best A-players from Latin America.” Compensation: USD5 - 7/hour. Location: Remote (anywhere). Skills: Proficient in social media management, email management, data management, Microsoft Excel, Google Sheets, and...

  • Executive Assistant

    hace 3 semanas

    San José, Costa Rica Udalenno A tiempo completo

    We are a **world-renowned** **designer** and **distributor **of **home karaoke system**s. Our name means you are about to create magical, musical memories with those you love most! Our unique collection of high-quality karaoke products will inspire your creativity, enrich your lives, and spark fun in everyone ages 3 to 103! - Kindly send your CV in...

  • Maritime Executive Assistant

    hace 1 semana

    San José, Costa Rica ATSG Corporation A tiempo completo

    **Maritime Executive Assistant** **San Jose, Costa Rica** *** **Requires: ATSG Background Check and RSO Certification** ***: ATSG Corporation prides itself on our dedication to providing expert assistance to our government partners—without any surprises. We work hard to honor our commitment to our clients while ensuring our employees feel secure and...

  • Maritime Executive Assistant

    hace 2 semanas

    San José, San José, Costa Rica ATSG Corporation A tiempo completo

    Maritime Executive AssistantSan Jose, Costa Rica***Requires: ATSG Background Check and RSO Certification***: ATSG Corporation prides itself on our dedication to providing expert assistance to our government partners—without any surprises. We work hard to honor our commitment to our clients while ensuring our employees feel secure and empowered in their...

  • Executive Assistant

    hace 2 semanas

    San José, San José, Costa Rica Udalenno A tiempo completo

    We are a world-renowned designer and distributor of home karaoke systems. Our name means you are about to create magical, musical memories with those you love mostOur unique collection of high-quality karaoke products will inspire your creativity, enrich your lives, and spark fun in everyone ages 3 to 10- Kindly send your CV in English_ Has 3 years of...

  • Executive Assistant

    hace 1 semana

    San José, Costa Rica Boston Consulting Group A tiempo completo

    **WHAT YOU'LL DO**: You are essential to our business, essential to our success. We are Boston Consulting Group (BCG), a 60-years young strategy consulting firm. In recent years, BCG has been ranked #1 in Consulting Magazine's annual "Best Firms to Work For" survey and #6 on Glassdoor’s Best Places to Work list. As a dynamic, driven Executive Assistant...

  • Executive Assistant

    hace 2 semanas

    San José, San José, Costa Rica Boston Consulting Group A tiempo completo

    WHAT YOU'LL DO:You are essential to our business, essential to our success. We are Boston Consulting Group (BCG), a 60-years young strategy consulting firm. In recent years, BCG has been ranked #1 in Consulting Magazine's annual "Best Firms to Work For" survey and #6 on Glassdoor's Best Places to Work list.As a dynamic, driven Executive Assistant (EA),...

  • Executive Assistant, Mcs

    hace 2 semanas

    San José, Costa Rica Arxada A tiempo completo

    Arxada is a global specialty chemicals business that’s committed to solving the world’s toughest preservation challenges through better science. [With a proud history of innovation dating back more than a century], we aim to help our customers develop more sustainable solutions that protect and maintain the health and wellbeing of people and extend the...

  • Remote Executive Assistant

    hace 4 semanas

    San José, Costa Rica EX2 Outcoding A tiempo completo

    **Become an Outcoder as a REMOTE EXECUTIVE ASSISTANT** **What you’ll need to be successful**: - 5+ years of administrative experience in a corporate environment; International corporate experience preferred - High Proficiency in Microsoft Office - especially a mastery of Outlook, with demonstrated expertise in Word, Excel, and PowerPoint - Strong...

  • Client Success Manager

    hace 1 semana

    San José, Costa Rica Assistant Launch A tiempo completo

    **What is this role all about?** If you're reading this, you're likely the extraordinary person we're searching for to join our team as a **Client Success Manager** at Assistant Launch. We're not just looking for a professional—we're on a mission to find a passionate, unique leader who thrives in the ever-changing world of client success and...

  • Executive Assistant

    hace 2 semanas

    San José, Costa Rica Atlas Assistants A tiempo completo

    We value learning, growth, and the development of world-class assistants, providing a dynamic environment where you'll encounter varied aspects of different industries. **About the Role** As an Executive Assistant at Atlas Assistants, you will work directly with entrepreneurs and business owners, helping them stay organized and prioritized. Your...

  • Executive Assistant, Mcs

    hace 2 semanas

    San José, San José, Costa Rica Arxada A tiempo completo

    Arxada is a global specialty chemicals business that's committed to solving the world's toughest preservation challenges through better science. [With a proud history of innovation dating back more than a century], we aim to help our customers develop more sustainable solutions that protect and maintain the health and wellbeing of people and extend the life...

  • Executive Assistant

    hace 4 semanas

    San José, Costa Rica Varsity Tutors A tiempo completo

    The person in this role will have high levels of responsibility and access and serve as a sounding board to our executives and those who work closely with them. Above all else, organization, work ethic, exemplary oral and written communication skills, ability to multi-task and judgment are key. An executive assistant is a quick study, a fast thinker, a...

  • Executive Assistant

    hace 4 semanas

    San José, Costa Rica MIND Consulting CR A tiempo completo

    The position is responsible for: supporting daily operational activities, customer service, administrative affairs, policies, and procedures compliance. - Hybrid Modality._ **Skills**: - Proactive - Detailed orientated - Fast learning **Requirements**: - Highschool diploma. - Advanced English Level - B2 minimum (Written and Spoken). - Ability to use...