Gdo Operations Support Administrative Assistant

hace 2 semanas

San José, Costa Rica MSD A tiempo completo

This role provides administrative and operational support to LATAM Head and Managers from Global Data Management Team Local and regional on operational activities, administrative tasks, logistic support, meeting management and interaction with other internal and external stakeholders for business purposes (HR, Talent Attraction, Procurement, IT, Legal, Compliance, Facilities, Security, etc. ) and 3rd parties. This role will report the GDO LATAM Regional Head supporting for Digital Transformation, Innovation, Communication and Special project.

**The job primary duties include but are not limited to**
- Support the leadership team in the administration of various administrative processes, special projects, headcount, budgeting, and other projects in accordance with established standard operating procedures for the Company, Division, and department.
- Logistics Planning and scheduling agenda, coordinating meetings, interviews and other similar activities, book meeting room, send invitations, etc. Operational Support to strategic projects, following up to deadlines, contacting stakeholders and vendors, supporting solutions in internal platforms, sharing information in internal channels as requires, collecting metrics from different channels, creating and following with surveys and other metrics related platforms/tools, contacting IT and other system related stakeholders to solve issues, to propose communications in Outlook, yammer and other channels when required.
- Help lead and coordinate events designed to maintain an inclusive culture with engaged and passionate employees, including community outreach and volunteer events.
- Keep meeting records and minutes, spotting and sharing Highlights with stakeholders. Organize travel arrangements, prepare itineraries and confirm logistics.
- Act as a point of contact to give administrative support and interaction with internal stakeholders (RH, IT, Compliance, Procurement, Talent Attraction, Facilities, other executive assistants, etc ) Identification of the Procurement staff and processes that support the set up and follow up of 3er parties & suppliers Purchase Orders..
- Tracking and compliance of payment process, invoice reception, purchase orders and charge backs from specific projects
- Preparing, processing, and reconciling expense reports, purchase orders, and payment requests, as needed. Leading the work of tracking budgets and costs.
- To update Distribution lists on Outlook, Teams & Yammer. To upload information in specific platforms when required and follow up communication plans in Outlook, Stream, Forms, White Board, Teams, Yammer, etcUnderstanding role activities and ensure compliance.
- Managing teamsites, electronic files, and other data in a systematic and detailed manner for enduring use.
- Maintaining appropriate filing system to provide prompt retrieval of all reports, correspondence, and other documentation while maintaining compliance related to company retention schedules and legal holds. Includes collection, organization and archival of documentation, including maintenance of staff Curriculum Vitaes (CVs).
- Teamwork, flexibility and self-awareness

**Education**:
Business Administrative degree or related discipline required.

**Required Skills & Experience**:

- Minimum three (3) years administrative experience.
- Proficient computer skills (MS Teams, SharePoint management, Excel, Power Point, Word, etc.) and operation of other related programs, including proficient knowledge of SAPS Comet and other company systems.
- Ability to prepare and assist with sophisticated PowerPoint presentations and manipulate/work with advanced Excel spreadsheets.
- Exceptional level of administrative, organizational, planning and follow-up skills with demonstrated accuracy. Must be diligent and proactive in anticipating needs and able to problem solve through investigation and solution identification.
- Exceptional interpersonal skills and the ability to manage relationships with internal and external parties is essential, including displaying flexibility and sensitivity with colleagues across other geographies, languages, and cultures.
- Effective business communications - both written and oral to interact with company executives, managers, and employees. communications graphic design., and also digital & tech savvy or curious
- Self-motivated and self-directed, excellent in work planning and coordination and time management.
- Ability to make a positive contribution as demonstrated by learning new skills and making suggestions for process/procedure improvement.
- Ability to work toward enterprise goals and fostering a work environment based on trust, sharing and collaboration.
- Ability to commute onsite 3 days/week (M-F).
- Experience working with sensitive/confidential documents, preferred.

**#ONEGDMS**

**Search Firm Representatives Please Read Carefully**

**Employee Status**:
Regular

**Relocation**:
**VISA Sponsorship**:
**Travel Requirements**:
**Flex

  • Gdo Operations Manager

    hace 3 semanas

    San José, San José, Costa Rica Msd A tiempo completo

    **Job Description**:Our Clinical Research and Pharmacovigilance team push the boundaries of global healthcare through research and innovation.Through clinical trials and surveillance, we ensure the safety and efficacy of our existing and pipeline products to produce safe, effective, innovative medicine.Under the direction of the GDO leadership, the GDO...

  • (Gdo) Global Data Operations Manager

    hace 2 semanas

    San José, Costa Rica MSD A tiempo completo

    **Exciting Opportunity to Lead Global Data Operations Team**. Are you ready to take on a leadership role in our Global Data Operation? We are seeking an exceptional Global Data Operations Manager to lead a critical part of our Data Management Center (DMC). If you are passionate about driving excellence and fostering talent, this is the opportunity for...

  • Administrative Assistant

    hace 1 semana

    San José, San José, Costa Rica Madlab A tiempo completo

    MadLab is a remote-based company dedicated to helping businesses grow.We are looking for an Administrative Assistant to join our expanding team.As our Administrative Assistant, you will be responsible for ensuring the efficient operation of our day-to-day activities, and ensuring that our teams receive the assistance they need to thrive.We offer a unique...

  • Administrative Assistant

    hace 2 semanas

    San José, Costa Rica Bacardi A tiempo completo

    YOUR OPPORTUNITYTo support the Global BES Vice President and BES leadership team to ensure an effective global operational environment. Administrative support will involve coordination with key business stakeholders to guarantee adequate exchange of communication; planning, logistics and administration of critical strategic vendors accounts; facilities and...

  • Administrative Assistant

    hace 4 semanas

    San José, San José, Costa Rica World Network Systems A tiempo completo

    **Administrative Assistant**The first 30 days will be in the Office and then Work From Home afterwards.- Manage the helpdesk - Make sure tickets are complete, up to date.Assist with finding resources to handle task- Order Tech Supplies- Coordinate Onsite Visits with Clients- Answer Calls and Direct calls- Plan Meetings, Take detailed notes- Equipment -...

  • Administrative Assistant

    hace 1 semana

    San José, Costa Rica NowDigitalTalent A tiempo completo

    A leading international promoter of online gaming is now hiring an Administrative Assistant to join our existing top-notch team. If you're hard-working and dedicated, this is a great place to get ahead. Responsibilities for Administrative Assistant. - Organize and maintain files and databases in a confidential - manner. - Write and edit documents from...

  • Administrative Assistant

    hace 2 semanas

    San José, Costa Rica Selina A tiempo completo

    **Who we are** Our Mission is to inspire authentic and meaningful connections. Selina was born out of a desire to celebrate the nomadic lifestyle: to experience our planet’s most beautiful places, to build community, to engage with locals and fellow travelers, to work and enjoy new adventures. **What the role is** The Administrative Assistant works in...

  • Administrative Assistant

    hace 1 semana

    San José, San José, Costa Rica Nowdigitaltalent A tiempo completo

    A leading international promoter of online gaming is now hiring an Administrative Assistant to join our existing top-notch team.If you're hard-working and dedicated, this is a great place to get ahead.Responsibilities for Administrative Assistant.- Organize and maintain files and databases in a confidential- manner.- Write and edit documents from letters to...

  • Sales Administrative Assistant

    hace 3 semanas

    San José, San José, Costa Rica Lrn Corporation A tiempo completo

    **About LRN**Do you want to use your administrative expertise to help people around the world do the right thing?Join us at LRN to be a part of a global company where you can make an impact.LRN is a SaaS based e-Learning provider with a presence across US, EMEA, APAC and LatAm.More than 2,800 companies worldwide (including some of the world's most...

  • Operations Manager

    hace 4 semanas

    San José, Costa Rica MSD A tiempo completo

    Our Clinical Research and Pharmacovigilance team push the boundaries of global healthcare through research and innovation. Through clinical trials and surveillance, we ensure the safety and efficacy of our existing and pipeline products to produce safe, effective, innovative medicine. Under the direction of the GDO leadership, the GDO Operations Manager is...

  • Backoffice Administrative Assistant for Training

    hace 1 semana

    San Francisco, Costa Rica Bosch Group A tiempo completo

    Company Description - Bosch Service Solutions is a leading global supplier of Business Process Outsourcing for complex business processes and services. Using the latest technology and the Internet of Things, the Bosch division develops integrated and innovative service solutions in the areas of Mobility, Monitoring, and Customer Experience. Around 9,000...

  • Executive Administrative Assistant

    hace 2 semanas

    San Francisco, Heredia, Costa Rica Kyndryl Costa Rica, Sociedad De Responsabilidad Limitada A tiempo completo

    **Why Kyndryl****Your Role and Responsibilities**The primary focus of this role is to provide a wide range of administrative services for the client, including IBM executives and managers.The assistant should have a high degree of situational awareness and be technically proficient in performing this role effectively.This resource should work independently,...

  • Backoffice Administrative Assistant For Training

    hace 1 semana

    San Francisco, Heredia, Costa Rica Bosch Group A tiempo completo

    Company Description- Bosch Service Solutions is a leading global supplier of Business Process Outsourcing for complex business processes and services.Using the latest technology and the Internet of Things, the Bosch division develops integrated and innovative service solutions in the areas of Mobility, Monitoring, and Customer Experience.Around 9,000...

  • Police And Corrections Administrative Assistant

    hace 4 semanas

    San José, San José, Costa Rica Atsg Corporation A tiempo completo

    **Police and Corrections Administrative Assistant - Administrative & Support II (CARSI - Costa Rica)**San Jose, Costa Rica**Requires: RSO**(Clearance FAQs available here)ATSG Corporation prides itself on our dedication to providing expert assistance to our government partners—without any surprises.We work hard to honor our commitment to our clients while...

  • Executive Administrative Assistant

    hace 2 semanas

    San Francisco, Heredia, Costa Rica Kyndryl Costa Rica, Sociedad De Responsabilidad Limitada A tiempo completo

    **Why Kyndryl**Kyndryl is a market leader that thinks and acts like a start-up.We design, build, manage, and modernize the mission-critical technology systems that the world depends on every day.So why work at Kyndryl?We are always moving forward - always pushing ourselves to go further in our efforts to build a more equitable, inclusive world for our...

  • Administrative Assistant

    hace 2 semanas

    San José, Costa Rica JLL A tiempo completo

    JLL supports the Whole You, personally and professionally. Role Purpose This role is to provide exceptional administrative support to Client Global Directors for our largest Global client account teams. This is an exciting, varied and high-profile role within a core part of our JLL business. The ability of the Productivity Pod Associate to anticipate and...

  • Bilingual Administrative Assistant

    hace 3 semanas

    San José, San José, Costa Rica Ally Home Care A tiempo completo

    **Bilingual Administrative Assistant - part-time or full-time****This is an exciting opportunity for a bilingual administrative individual with intermediate to advanced level of English.Our company is dedicated to home care for clients with disabilities and older adults in the US.We aim to create a small team of enthusiastic individuals in Latin America who...

  • Executive Administrative Assistant

    hace 3 semanas

    San Francisco, Heredia, Costa Rica Kyndryl A tiempo completo

    533822BR**Why Kyndryl**Our world has never been more alive with opportunities and, at Kyndryl, we're ready to seize them.We design, build, manage and modernize the mission-critical technology systems that the world depends on every day.Kyndryl is at the heart of progress — dedicated to helping companies and people grow strong.Our people are actively...

  • Executive Assistant Wanted

    hace 2 semanas

    San José, San José, Costa Rica Elevated Support Services A tiempo completo

    **_Executive Assistant Wanted_**We are looking to hire a skilled Executive Assistant who can help our office function more efficiently.Duties will include: assisting the needs of management, directing phone calls, ordering office supplies, generating reports, and other tasks that boost our team's productivity.**Executive Assistant Job Responsibilities**:-...

  • Gbs Administrative Support

    hace 2 semanas

    San José, Costa Rica Pfizer A tiempo completo

    Why Patients Need You A career with us is about discovering breakthroughs that change patients’ lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedicated colleagues like you who are efficient, find solutions and collaborate with others to achieve...